Objectives. Demonstrate how quality reporting must be uploaded to Millennium

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2 Housekeeping Please DO NOT place the call on HOLD Please keep your phone lines muted We have planned time for questions At any time feel free to submit questions using the chat feature and we will be sure to answer your questions

3 Provide measure-by-measure ongoing reporting requirements for the Pediatric Master Participation Agreement (MPA) Exhibit Demonstrate how to satisfy quality measure reporting o Monthly and quarterly Objectives Demonstrate how quality reporting must be uploaded to Millennium 3

4 Pediatric MPA Exhibit A.9.DY3 DSRIP Year 3 Pediatric Practice Requirements 4

5 Reports from Pediatric Practices Two sets of reports - Scorecards 1. Pediatric Scorecard: quarterly 2. Self-Reported INPT & ER and ADHD Scorecard: monthly 5

6 1. Pediatric Scorecard (Quarterly) Medicaid Child Access to preventative care Improve practice specific rate of Well Care Visits in the first 15 months (5 or more Visits) 6

7 1. Pediatric Scorecard- Quarterly Tab Ped Scorecard Report Param 7 Click on the Ped Scorecard Report Param tab

8 1. Pediatrics Scorecard- Quarterly Tab Ped Scorecard Report Param MPA Pediatric Deliverable Format Numerator Denominator Codes Timeframe: Historical Baseline (Annual) Timeframe: Quarterly Frequency Exclusions Output Pediatrics Reporting Parameters contains the HEDIS specifications used to populate data in the Pediatric Scorecard Data will be entered in the Pediatric Scorecard every QUARTER The Pediatric Scorecards will be uploaded to WatchDox. 8

9 1. Pediatric Scorecard- Quarterly Tab Pediatric Scorecard Baseline data due 12/31/2017 9

10 1. Pediatric Scorecard- Quarterly Tab Pediatric Scorecard Enter Q1 and Q2 numerator and denominators Data due 1/31/

11 1. Pediatric Scorecard - Quarterly Tab Pediatric Scorecard Sample This is what the scorecard will look like when it is filled in with the Q1-Q4 rates 11

12 1. Pediatric Scorecard - Quarterly Reporting Timeframes Scroll down to REPORTING TIMEFRAMES 12

13 1. Pediatric Scorecard Report submission Baseline data due 12/31/ reporting timeframes are due 1/31/2018 o Quarter 1 (Q1) Timeframe: July 1, 2017 September 30, 2017 o Quarter 2 (Q2) Timeframe: October 1, 2017 December 31, 2017

14 Reports from Pediatric Practices Second data set: 1. Pediatric Scorecard Quarterly 2. Self-Reported INPT & ER and ADHD Scorecard: monthly 14

15 2. Self Reported Monthly Establish disease registry o Asthma HEALTHeLINK report notifications Millennium reporting format Submission timeframes 15

16 Process being established for real time notifications from HEALTHeLINK o Asthma Relationship managers will work with you individually to assist with additional details regarding set up. 2. Self Reported Monthly Target condition Asthma

17 2. Self Reported - INPT & ER Monthly Target Conditions Asthma Avoidable admissions o % patients in Asthma registry admitted with Asthma dx or related condition Avoidable ER visits o % patients in Asthma registry with an ER visit for Asthma or related condition discharged to home. 17

18 Self Reported ADHD Medication Management Monthly Establish list of Patients newly prescribed ADHD Medication (6-12 years) Track follow up care visits within 30 days for patients newly prescribed ADHD Medications Track scheduling of two additional visits within 9 months for patients newly prescribed ADHD Medications

19 2. Self Reported Monthly Click on Tab Self Report PEDS Parameters Click on the Self Report PEDS Parameters tab

20 2. Self Reported Monthly Fields in Self Report PEDS Parameters Self Reported Parameters Format Denominator Numerator Codes Timeframe: Current Frequency Self Report PEDS Parameters tab has the specifications to create this report 20

21 2. Self Reported - Monthly Tab Self Report PEDS Measures

22 2. Self Reported Monthly Tab Self Report PEDS measures Enter data HERE

23 2. Self Reported Monthly SAMPLE Tab Self Report PED measures sampl

24 2. Self Reported Monthly Tab Self Reported PEDS Measures Monthly REPORTING TIMEFRAMES Beginning in January 2018 Scroll down to Submission timeframes What timeframe is included in the data submission? Reporting Timeframe 1: January 1st January 31st 2018 Reporting Timeframe 2: February 1st Feb 28th 2018 Reporting Timeframe 3: March 1st March 31st 2018 Reporting Timeframe 4: April 1st April 30th 2018 Reporting Timeframe 5: May 1st May 31st 2018 Reporting Timeframe 6: June 1st June 30th 2018 When should the scorecard be submitted? 2/15/2018 3/15/2018 4/15/2018 5/15/2018 6/15/2018 7/15/2018

25 Reference Guide

26 MPA Reference Guide Reflects language and requirements from MPA Exhibits Includes links to Millennium and external resources Provides further detail on certain topics 26

27 Navigating to the Reference Guide Scroll to the bottom of Millennium s homepage: Click on Resources 27

28 Resources Page Under Master Participation Agreements Click Reference Guide 28

29 About the Reference Guide This year, one guide covers all provider types (not only primary care) Some sections may not apply to your organization o Each section starts with a list of applicable provider types May not address everything in the MPA (partners are still responsible for all MPA obligations) 29

30 WatchDox Secure File Transfer System

31 Adding WatchDox Users If the person who reports patient engagement will be handling MPA reporting, you are all set If you want someone else to handle MPA reporting, let us know who to add to your account o Contact reporting@millenniumcc.org or your relationship manager o Provide address(es) of the user(s) you want to add

32 New WatchDox Users: Step 1: Receive You will receive an invitation from WatchDox notifications when you are set up to send secure file transfers to Millennium o If you don t see the in your Inbox, check your Spam or Junk folder 32

33 Open the from WatchDox and click on the folder link o This will take you to the WatchDox login page New WatchDox Users: Step 2: Go to WatchDox Click Create account 33

34 New WatchDox Users: Step 3: Create Account Fill in your name and Create a password and set up a secret question Agree to Terms of service Click Create account This will generate a verification 34

35 After you create an account, you will receive another from WatchDox Open that and click on the Verify account button New WatchDox Users: Step 4: Verify Account 35

36 New WatchDox Users: Step 5: Log In After your account is verified, you will be able to sign in to the WatchDox system with your newly created password 36

37 Sample Workspace: Test Organization When you log in to WatchDox, you will be taken to the workspace for your organization Your workspace will contain the following folders: Patient Engagement MPA Deliverables Performance Reporting Some organizations may have additional folders Navigate to the Performance Reporting subfolder 37

38 Find Your Scorecard Your scorecard will be in your Performance Reporting folder 38

39 Options for Entering Data/ Updating Your Scorecard Option A Use WatchDox in web browser Download, edit, save, and upload scorecard Advantage: familiar, no setup required Disadvantage: more steps Option B Use WatchDox Windows application Edit and save your scorecard Advantage: easier to use Disadvantage: requires setup before first use 39

40 Option A: Use WatchDox in Web Browser Step 1. Download your scorecard 40

41 Option A, continued Step 2. Edit your scorecard in Excel Step 3. Save 41

42 Option A, continued Step 4. Click to begin upload Navigate to your file Click Next 42

43 Option A, continued Step 5. Replace your old scorecard with the new version A warning will appear. Click Update the file 43

44 Setup for Option B Download the WatchDox Desktop Application Click the laptop icon to begin download 44

45 Setup for Option B Log In your address (also your WatchDox user ID) Site: ecmc.watchdox.com Enter your password when prompted 45

46 Setup for Option B Sync Your Files Right-click the Workspaces icon in your task bar Choose Preferences Make sure your folder has a checkmark Click OK 46

47 Option B: Using WatchDox/Workspaces for Windows Step 1. Double-click Workspaces icon on your desktop o A folder will open showing your online files Step 2. Open, edit, and save documents from this folder o Your changes will apply to the files on your desktop AND in WatchDox 47

48 Automated Processing of Files (Future State) Millennium s system checks all files that are uploaded into the Performance Reporting subfolders When a good file is received, the file will be processed and the WatchDox user will receive a confirmation The system will reject files if they are not in the correct format, and the WatchDox user will receive an error message 48

49 Changes to Patient Engagement Reporting Adding MPA reporting and deliverables required us to rearrange WatchDox folders Follow the same process as before, but save your files in a new location o Subfolder called Patient Engagement Navigate to your Patient Engagement folder

50 Upload Files to the Correct Location in WatchDox Inside the Patient Engagement folder, the structure is the same as before Current templates Last year s files are archived here Save your file at the top level of this folder Correct! Files are saved at the top level of Patient Engagement 50

51 For Support for Watchdox, contact: Liz Thelen ( , Tammy Fox ( , 51