Create a Hyperfind Query to Display Select Employees

Transcription

1 Create a Hyperfind Query to Display Select Employees

2 Job Aid Overview Hyperfind Queries in Kronos are a powerful tool to filter what you want to display. Two Hyperfind Queries are described in this Job Aid: Create a Hyperfind Query to display only active students and staff in my department Create a Hyperfind Query to display only active students in your department

3 Create a Hyperfind Query to display only active students and staff in my department This Hyperfind Query will filter only employees in your Dept ID and will include students and staff that are active as of today. From the Manage My Department workspace, click on the Hyperfind drop-down list and select All Home and click the Edit button. Select Personal in the Visibility drop-down box so that this Query is only visible to you and is not public. Type in a new name for this query. Make the name descriptive of what is being filtered. On the left-hand side, there is a list of potential condition categories. Click on the + (plus) sign to see additional conditions for each category. You can use multiple conditions in one hyperfind Query. Open the General Information condition category and select Primary Account and select DeptID to filter by Department. Show me in Kronos Button

4 Create a Hyperfind Query to show only active students and staff in my department (Cont.) Use the wildcard symbol (*) to type in as many characters as you know in order to narrow the search and click the Search button OR Click the Search button without typing in any characters to get a list of all departments in Kronos. Select the Dept ID and click the right arrow to add to the Selected Items list. You can add multiple Dept IDs if needed to create your list of employees. Click the Add button to add the Dept ID to the Selected Conditions list. Click the Test button to verify that the correct employees display. If this list is correct, click the Save As button to save the query with the new name entered in the first step.

5 Create a Hyperfind Query to display only students in your department Show me in Kronos Button This Query will modify an existing hyperfind query that displays both student and staff employees to filter only student employees in your Dept ID. From the Manage My Department workspace, click on the Hyperfind Query that displays all employees in your Dept ID and click the Edit button. Select Personal in the Visibility drop-down box so that this Query is only visible to you and is not public. Type in a new name for this query. Make the name descriptive of what is being filtered. Click the + (plus) sign next to to the General Information Condition Category and select Additional Information. Enter the Union Code s5/ for students and select the Include radio button to include students in your Dept ID.

6 Create a Hyperfind Query to display only students in your department (Cont.) Enter the Union Code s5/ for students and select the Include radio button to include students in your Dept ID. Click the Add button to add Students to be included in the Selected Conditions list. Click the Test button to verify that the correct employees display. If this list is correct, click the Save As button to save the query with the new name entered in the first step.

7 Create a Hyperfind Query to display only staff in your department This Query will modify an existing hyperfind query that displays both student and staff employees to filter only staff in your Dept ID. From the Manage My Department workspace, click on the Hyperfind Query that displays all employees in your Dept ID and click the Edit button. Select Personal in the Visibility drop-down box so that this Query is only visible to you and is not public. Type in a new name for this query. Make the name descriptive of what is being filtered. Click the + (plus) sign next to to the General Information Condition Category and select Additional Information.

8 Create a Hyperfind Query to display only staff in your department (Cont.) Enter the Union Code s5/ for students and select the Exclude radio button to exclude students in your Dept ID. Click the Add button to exclude Students in the Selected Conditions list. Click the Test button to verify that the correct employees display. If this list is correct, click the Save As button to save the query with the new name entered in the first step.

9 Create a Hyperfind Query to display students and staff with time in the pay period Using the steps in the previous two Hyperfind Queries, you can modify the existing All Home with Time in Period Hyperfind to display any student or staff employee who has time, but may be terminated or transfered (currently not active).

10 Questions? For questions on creating Hyperfind Queries, contact