Kronos Training: Supervisors and Managers

Transcription

1 Kronos Training: Supervisors and Managers 2009 KRONOS INCORPORATED I November 15,

2 Setting the Stage The purpose of this meeting is to: Review the Kronos Project and the time & attendance process Overview Kronos 4500 device training Introduce the Kronos Workforce Manager Q&A November 15,

3 Current Time and Attendance Process November 15,

4 New Time and Attendance Process November 15,

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6 On-Campus Location Student Center November 15,

7 On-Campus Location Abbott and Costello Police Dept. November 15,

8 On-Campus Location Maintenance Building November 15,

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19 Kronos Device Rounding 5-minute rounding rule (same as current, manual clocks) No punch for Lunch (will subtract automatically) November 15,

20 Privacy and the Kronos Touch ID ** Kronos Touch ID technology does not store hard-copy fingerprint images. No images are stored at all with the Kronos system. Instead, the Kronos 4500 terminal the Touch ID scans the employee s finger, then converts the fingerprint image into a mathematical representation, which it stores in an encrypted format. As a result, it s practically impossible to reproduce the original image. Step 1- Employees fingerprints are scanned (not stored) before biometric data is converted. Step 2-The image is converted to an encrypted mathematical representation, which can t be used to recreate the actual fingerprint. November 15,

21 Hygiene and the Kronos Touch ID Academic sources have reduced concerns over hygiene with respect to biometric and finger-scanning devices. ** A study at Purdue University found that biometric devices are less likely to transmit germs, viruses, or bacteria than the door handles employees touch again and again every day. November 15,

22 Kronos in Higher Education The Kronos Touch ID is used by more than 200 public and private colleges and universities. Some local educational institutions using the Kronos system with Touch ID are: - Kean University - Monmouth University - Essex County College - Rutgers University November 15,

23 Kronos Job Aids Job Aids to assist Facilities employees with punching in and out have been created, and will be located at all Campus Kronos devices. ** In English and Spanish November 15,

24 Managers & Supervisors Access November 15,

25 Managers can receive automatic notifications related to their employees KRONOS INCORPORATED I November 15,

26 notification sent as soon as an employee submits a time off request (future) 2009 KRONOS INCORPORATED I November 15,

27 reminder to approve timecards KRONOS INCORPORATED I November 15,

28 Workforce Genie Configurable reports specific to the manager s need. Genies are also interactive; managers can resort by any column and select employees to view detail KRONOS INCORPORATED I November 15,

29 Genies give you: Who, What and When The Show box can be used to filter the data, filters can be built to draw your attention to the information you need to take action on. The time period box allows you select information for any period of time KRONOS INCORPORATED I November 15,

30 From this reporting employees can be selected and you are one click from any action within the application KRONOS INCORPORATED I November 15,

31 Timecard View Drawing the manager s attention to the exceptions indicated by the red boxes. Edits are performed by cell editing, making the operation quick and easy. (Just like in Excel) 2009 KRONOS INCORPORATED I November 15, KRONOS INCORPORATED I November 15,

32 Genies can be configured for a var of data. (Shown is an hour summa 2009 KRONOS INCORPORATED I November 15,

33 Data can easily be selected for any period of time KRONOS INCORPORATED I November 15,

34 Report data can be exported to Excel directly from the Kronos m 2009 KRONOS INCORPORATED I November 15,

35 Data exported to Excel stays in the same column format as the Kronos report KRONOS INCORPORATED I November 15, KRONOS INCORPORATED I November 15,

36 Reporting designed to provide a pay period summary of employee timecard approvals KRONOS INCORPORATED I November 15, KRONOS INCORPORATED I November 15,

37 Attendance reporting is available in a visual calendar format, to make it easy to view information KRONOS INCORPORATED I November 15, KRONOS INCORPORATED I November 15,

38 Detail attendance view in a calendar format KRONOS INCORPORATED I November 15, KRONOS INCORPORATED I November 15,

39 Employee Scheduling with the built in scheduling tool: Here managers can change schedules easily with in-cell editing KRONOS INCORPORATED I November 15, KRONOS INCORPORATED I November 15,

40 Standard reporting selections broken out by category KRONOS INCORPORATED I November 15,

41 Using the show box filters and the time period selection, reports can be specified to the information needed. Reports can be printed on screen, sent to a printer or ed, as well as being scheduled to print or automatically KRONOS INCORPORATED I November 15,