Standard Squadron Site

Transcription

1 Standard Squadron Site A Standard Squadron Site (SSS) provides a basic internet presence for a squadron. It s intended as a service to squadrons that are not able, due to resources or other limitations, to create or manage a WEB Site. A SSS consists of standard text that describes squadron services and events. It utilizes data from USPS national resources and separately maintained database tables to personalize a SSS to a specific squadron. A SSS can be maintained by any squadron officer with an internet connection. Maintenance will be easy and will not require WEB site design skills. Most information is derived from existing databases. The text of many pages is centrally maintained by USPS ITCom committee members. And SSS pages provide tools a squadron officer may use to add Newsletters or other squadron documents. Also a tool is provided to maintain a page listing future squadron events. The following pages are provided. Home page: The second and third lines of the header, as well as the squadron burgee, are pulled from various databases. The Squadron Events column on the left side is a combination of squadron courses (pulled from HQ800), and events entered by a squadron officer (logged in as a member). At this time, the main

2 text of the page will be common to all squadrons. The texts for districts will also be common, but not the same as for squadrons. This page will have some pictures added to it to dress it up.

3 Boating Courses: The text on this page will be common to all squadrons. The links on the left will go to existing pages on the USPS web site public pages. The links on the right are to the squadron s scheduled training classes! They link to the course description. An example course description page. Pages for all courses and seminars are available. They are centrally maintained by USPS Educational Dept. members.

4 Join US: This page will be common to all squadrons. The pictures will be added.

5 Civic Service: This page will be common to all squadrons. There are currently two sub-pages accessible. The first is Vessel Safety Check, and the second is Cooperative Charting. Text on those pages will be common to all squadrons.

6 Squadron Data: The data on this page consists of two parts. The squadron officers and Committee Chairman are pulled from the databases. If the squadron has a Public Contact listed, that person will have an active link for , as well as the phone number. If no Public Contact is listed or if a member is logged in to the SSS, all officers will have links and phone number listed. The Squadron Files section will contain all files that have been added by squadron officers. This list is intended for general files. A separate page is available for the squadron newsletter. This file list may be PowerPoint, Word, Excel, or PDF files. A person must be logged in and an officer to maintain this list.

7 Squadron Newsletter This page displays the current squadron newsletter that an officer has uploaded to the SSS. The center area will display a file-missing message if no file is found. Otherwise it displays the most recent newsletter edition. The Area towards the right consists of two modules. The first provides a list of <newsletter name> files. In this example the Choptank Currents is the newsletter for the Cambridge MD squadron. The list may include the last 12 files uploaded. The latest newsletter edition is listed first. The second area titled <newsletter name> uploads will only display if a squadron officer is logged in. It provides the upload tool. The Choose File button is used to find the newsletter file in the officers PC. The Issue Date controls allow the officer to select information (year and month) on the issue being uploaded. The Update Current Issue checkbox can be deselected if the officer wishes to upload an older newsletter issue to be archived. Newsletter files created on the SSS server are renamed into a standard file name format: YYYYMM_<newsletter name> where YYYY is a 4 digit issue year, MM is a two digit issue month, and <newsletter name> is a USPS database provided newsletter name. If desired an officer may change the newsletter name using the USPS.org Information Center.

8 Member s Log In: This is the member log in screen. Squadron members will use their USPS Certificate and PIN to login. Only squadron members are accepted. The screens displayed after this will depend on whether or not the person is a squadron officer. Member Screen: The listing of member data has been blanked out for privacy reasons. In your display each squadron member will be listed. The data on the right side will be shown only if the person logged on is a

9 squadron officer. In that case, the officer will be able to add, or replace squadron files shown in the list on the Squadron Data page.

10 Events Management Page: This page is accessed via the Member s Only dropdown if the person is a squadron officer. This page is used to manage the events shown on the home page (not courses).

11 Summary and Setup A representative squadron site is available for all USPS squadrons. Members may use the following generalized Internet Address (URI) to view the initial capability: where NNNN is the 4 digit squadron account code. The initial presentation will not include a squadron burgee picture. Send an to joe@joesboat.org to request that a burgee be added from USPS records. Note: many burgee pictures on file have white backgrounds. You may have to supply a burgee picture with a neutral background. Other setup actions are needed for squadrons that will actively use a SSS: An USPS.org database now keeps a record of your squadron newsletter name. Squadron officers may update that information using the USPS.org Information Center page. o Use the Resources menu and select Information Center o Select By Squadron / District in the left column. o Provide squadron name or account code o The field to add the newsletter name is near the bottom of the Squadron Record Display page. Request a permanent SSS entry from the USPS. Jgibson@usps.org the contact. You will be provided a stable address in the form: Where XX are unique initials for your squadron. Communicate with you district and other squadrons to have your internet address updated to the permanent SSS entry. As a recommended option, obtain a formal Domain Name for your squadron. Several services are available such as Have the Domain Name configured to route Internet traffic to the permanent SSS entry.