How To Set Up A Private Facebook Group to Communicate with Faculty & Staff.

Transcription

1 How To Set Up A Private Facebook Group to Communicate with Faculty & Staff

2 Big Demands on Faculty and Staff s Time and Attention It is becoming increasingly more difficult to communicate with faculty and staff because of the amount of text messages, , and other forms of information that each person manages on a day to day basis. The frustration rises for studio owners when you cannot be sure if an in-office or memo was read. Here is how you can easily set up and maintain one central, quick to update place to post messages and important announcements for your faculty and staff.

3 Let s Get Started Step 1. Personal Profile You will manage this group through your Personal Profile. If you do not already have a Profile, Go here to begin: If you ever need help or further information, go to the Facebook Help Center:

4 Step 2. Go to Groups Homepage

5 Step 3. Create Your Group Establish Group Name: Something relevant to your group Members: It will search from Facebook Contacts Privacy: If you would like your group to be invisible from searches and feeds, select Secret as it is the highest level of privacy.

6 Step 4. Select Group Admin(s) Important Step! To make someone else the admin: 1. From the group home page select the 'Members' link below the group name 2. Select "Make Admin box next to the person you want to also be the Admin 3. You can easily remove that person as an Admin at any time. Admins can edit your group You will automatically be the group Admin if you set up the group through your personal profile. It is useful to have more than one admin so that in the case that you are unavailable or need something edited, this Admin can make those changes for you!

7 Step 5. Post An Update or Message to Your Group When logged in you'll see a list of your Groups on the left navigation area of Facebook.com. (See Image to the Left) Click the name of your group, and you'll be taken to the wall area of the group (Image below). You can write a post, add a photo or video, ask a question and more. You can also create a doc to share within your group as well.

8 Step 6. Manage Privacy Settings From the group home page: Select the little gear image from the upper right area of the page. Select "Edit Group". Once on the Edit Group page, you can add an image, manage the privacy settings and more.

9 Step 7. Create Your Group Address & Send an Update From the Edit Group screen, Select "Set Up Group ". Choose an address that is easy to remember or identifies your group. (See top image to the left) The group feature allows you to send one to this address and it instantly posts that message on your group wall. (See bottom image to the left) It also sends this notification and message to all group members via and shows in their private notifications area in their Facebook Profile based on their notifications settings

10 Now You re Ready to Go! Using a private or secret group is an easy, free, and useful way to stay connected and in communication with your faculty and staff. We'd love to hear how you're using tools like this or what you'd like help with when it comes to communicating with faculty, staff, and students alike. Visit the member only discussion forum today!