Wesco Aircraft Hardware Inc 1/9/2018

Transcription

1 Volume 17

2 MAXCOM GHS 2018 Wesco Aircraft Hardware Inc. MAXCOM Services Division 1846 E. Innovation Park Dr. Oro Valley, AZ Phone Fax Revised Date 01/09/2018 Wesco Aircraft Hardware Inc 1/9/2018

3 Table of Contents OVERVIEW... 1 SYSTEM REQUIREMENTS (CLIENT):... 1 MAXCOM CONTACT LIST:... 3 LOGGING INTO MAXCOM... 4 FRAME NAVIGATION TOOLS... 6 GENERAL USER VIEW CHEMICAL LIST Navigating the Chemical List Window Viewing the SDS Details Summary Tab Details Window Safe Use Guide Tab Details Window Safety Data Sheet Tab Details Window: Labels Tab Details Window Storage Compatibility Details Window PPE Details Window Ingredients Details Window EMERGENCY CONTACTS SAFE USE GUIDES DEFINITIONS TRAINING ENVIRONMENT OF CARE EMERGENCY PLANS ADMINISTRATOR VIEW CHEMICAL LIST Navigating the Chemical List Window Viewing the SDS Details Summary Tab Details Window Safe Use Guide Tab Details Window Safety Data Sheet Tab Details Window: Labels Tab Details Window Storage Compatibility Details Window PPE Details Window Ingredients Details Window EDIT Details Window EMERGENCY CONTACT SAFE USE GUIDES DEFINITIONS TRAINING ADMINISTRATION Users Tab Locations Chemical Assignments Archived Chemicals Groups Messages Regulatory List Wesco Aircraft Hardware Inc 1/9/2018

4 Hazardous Materials Audit Chemical Approvals Summary Data MSDS Activity ENVIRONMENT OF CARE EMERGENCY PLANS Wesco Aircraft Hardware Inc 1/9/2018

5 Overview The System utilizes chemical categories to provide you with important information about the chemicals in your workplace. assigns the chemicals in your workplace to one of 157 chemical categories called Safe Use Guides, which inform a user of the level of danger associated with the chemical. This program fully complies with the proposed GHS addendums to the OSHA Hazard Communication Standard. Take an active role in your safety and discover how the System works to provide you with tools that have simplified technical chemical information. Make certain that you are comfortable with the procedures for accessing chemical information. The more you know about the chemicals you are working with, the safer you will be. System Requirements (Client): WEB Browser Support Internet Explorer 8.0 or higher (Internet Explorer recommended), Firefox, Safari and Google Chrome Browser Notes: Internet Explorer: FireFox: Chrome: Allow Trusted Sites: Operating System Support Javascript or scripts enabled IE 8 Compatibility View should be turned on IE 7 File Downloads Enabled Remove Pop Up Blockers Google Translate for languages will not work. DISABLE CHROME PDF VIEWER PLUGIN Apps.tcmis.com Maxcomonline.com Maxcomghs.com Learningsomething.com <For LMS Training Access Healthstream.com <for LMS Training Access (Healthcare only) Windows XP SP2, 2000 SP4, Vista Business, Windows 7, Windows 10, Mac with Internet Explorer. Screen resolution laptop or 19 monitor Use 1280 x 768 Screen resolution Wide Screen monitor (such as 23 ) use 1920 X /9/2018 1

6 Additional Programs Needed Adobe Reader 9.0 or higher Microsoft Word or word processing program Microsoft Excel or spreadsheet program. Microsoft Outlook or similar web client program. Color Printer for labels Blank White Label media (see labels for specific sizes) Internet Connection (high speed recommended) Training Requirements Apple Quicktime or Windows Media Player 10.1 or higher Adobe Flash player Adobe Shockwave Speakers 1/9/2018 2

7 MAXCOM Contact List: Please use for all questions and a ticket is created which will be handled by below individuals. Please mark maxcom.support@wescoair.com as a safe address in your handler. Operations Manager SDS Submissions: Technical Support: Paula Campos Toll Free: (888) Ext (Option 2) Direct Phone: (520) E mail:paula.campos@wescoair.com addmsds@haastcm.com SDS Submissions Fax: (480) (Please note new number) Dotty Brozosky Toll Free Phone: (800) (Option 1) Direct Phone: (484) Fax: (484) e mail: maxcom.support@wescoair.com Customer Service Timothy Pfennig Specialist: Toll Free: Ext (Option 3) Direct Phone: (520) e mail: Timothy.Pfennig@wescoair.com Assistant Manager Phil Sparks Sales/Operations : Direct Phone : (239) e mail : phil.sparks@wescoair.com Please send all purchase orders and mailed SDSs to the following address (Please note this address has changed) : ATTN: Data Entry Services Haas Group International, Inc. MAXCOM Services Division 1846 E. Innovation Drive Oro Valley, AZ Send all payments to the following address: HAAS GROUP INTERNATIONAL, INC.- MAXCOM SERVICES DIVISION 1475 PHOENIXVILLE PIKE SUITE 101. WEST CHESTER, PA /9/2018 3

8 Logging into MAXCOM To log into, please go directly to: Figure 1 Login Screen To use: 1. Enter in your username given to you by MAXCOM. 2. Enter in the password given to you by MAXCOM 3. Click Remember me on this computer for MAXCOM to remember your logon and automatically log you into MAXCOMGHS. 4. If you forget your password, click Forgot Password? to reset your password. (Please note if your administrator did not setup an address for you, this function will not allow a reset of your password. General user account passwords cannot be reset using this function) 1/9/2018 4

9 Figure 2 Forgot Password screen a. Using the Username you entered in the previous login screen, the program will the password reset for that Username. The contains the link to change your password. Click the link. b. Enter in a new password and re enter the password for the new password to take effect. Please make sure the following web addresses are allowed by your firewall and listed as trusted sites on your web browser: Apps.tcmis.com Maxcomonline.com Maxcomghs.com Learningsomething.com <For LMS Training Access Healthstream.com <for LMS Training Access (Healthcare only) You may use automatic logins to bypass the need for the username and password. For information on how to obtain, please call option 1 or via to Technical Support at maxcom.support@wescoair.com. 1/9/2018 5

10 FRAME NAVIGATION TOOLS Google Translate allows you to choose a language that will transform the language of to your preferred language. To change, select the dropdown and find the language desired. Cancel the translation by clicking the Show original button or clicking the X on the top right hand corner for the Google Translate toolbar. Use the Select Location button to change the main location the Chemical List searches and shows results from. Submit MSDS Opens the informational screen with instructions on how to add products to MAXCOM. Only visible on administration and superuser level. Opens the Chemical Approval Request Window if you have chemical approvals activated. Gives information on the Fax on Demand service by (charges apply) Opens a new browser window to MSDSs on the Web with over 2000 Manufacturer websites and location of their MSDSs. This link opens your e mail client to send an e mail message to technical support. This link opens our Help and User Guide location. Clicking this link opens the login box for the administrative login. Clicking this link will log you out of the System and return you to the 1/9/2018 6

11 login screen. LANGUAGE Use Languages to change to the preferred language of your choice. To choose a language, use the drop down arrow to view the list of languages provided by Google Translate. Click to select your language. Figure 3 Google Translate The system will show in the desired language. When you would like to view back in the original language, click the Show original button to change the language back to English (default). To remove the Google translate toolbar, click the X on the top right hand corner of the toolbar. NOTE: Due to browser differences, the Google Translate may not be available for all browsers. 1/9/2018 7

12 SELECT LOCATION Use the Select Location button to change the main location the Chemical List searches and shows results from. Figure 4 Select Location Box To Use: 1. Click the Select Location button at the top of the Chemical List to change the default location name viewed. The highest level of the tree is considered the Company Level. If you have used previous versions of MAXCOM, this is the equivalent of ALL. Figure 5 Location Tree 2. Use the Plus sign to expand to the sub locations below the location. Continue to expand until you find the location you want to filter by. 1/9/2018 8

13 Figure 6 - Location tree with sub location 3. Click on the Location name to select the location. Figure 7 - Current Location 4. The Location selection shows your new location. The Chemical List will change to reflect the products in that location. Submit MSDS Submit MSDS shows you information on how to submit products to MAXCOM to add to your repository. This only is accessible if you are a superuser or administrative user. 1/9/2018 9

14 Figure 8 Submit MSDS Please note that our fax number is now (480) REQUEST NEW CHEMICAL Request New Chemical opens the screen to allow you to Request a new chemical using the chemical approval process. See the Chemical Approval Process on how to use this form. Figure 9 Request New Chemical FAX ON DEMAND Fax on Demand provides information on the Fax on Demand service by (charges apply) 1/9/

15 Figure 10 Fax on Demand MSDSs ON THE WEB MSDSs on the Web is a website maintained for MAXCOM Services Division customers that lists all manufacturers and their locations on their websites for MSDSs. To use: 1. Click on MSDSs on the Web on the left hand navigation. 2. You will be navigated to a separate window. Figure 11 MSDSs on the Web 3. Use the numeric alpha list to look for manufacturers that start with that letter. 4. You can also type in a manufacturer or distributor name and choose a Boolean starts with or contains and click the Start Search button. 1/9/

16 5. The Search Results will appear with a hyperlink to that manufacturer s website for obtaining MSDSs from them and gives the format of the documents found. Figure 12 MSDSs on the Web Results 6. Please note our Exit Disclaimer: Please note that when you click on a link to a manufacturer, that you are leaving MSDSs on the Web. We try our best to give you the most up to information, however, those websites are not maintained by MAXCOM Services Division nor can we claim those websites are in working order and no problems can be associated with them. 7. Please check the Note for MAXCOM customers as it pertains to how to submit your findings from this website for MAXCOM Services Division to enter into your MSDS database. SYSTEM MESSAGES If your Administrator created a message to you for your facility, this message will be displayed in a pop up window when you first log into. This message is by location so you may have a different message depending on what location you are currently displaying. 1/9/

17 Figure 13 - System Message Figure 14 System Message Popup TECH SUPPORT Tech Support opens your e mail client to send an e mail message to technical support. Figure 15 Technical Support HELP (User Guide) HELP link opens our Help and User Guide location. Administrative Login The Administrative Login re opens the MAXCOM GHS login page for an administrator to log in. LOGOUT LOGOUT will log you out of the System and return you to the login screen. 1/9/

18 GENERAL USER VIEW CHEMICAL LIST SDS is short for Safety Data Sheet and is used extensively to describe this item in this menu. This is the first item you will see after logging into MAXCOM GHS. By default, this opens to the Company Level view of all MSDSs available for your username. You will see the following once logged into the system : Figure 16 Chemical List View General User Login Navigating the Chemical List Window The Chemical List is your starting point of the System. In this location, all other functions can be accessed using the left hand navigation as well as items below the list and ability to view system messages. Each of these abilities will be discussed separately. Summary Button The Summary button brings up the Summary tab from the chemical details and defaults to the Summary of the Material. MSDS Button The MSDS Button brings up the SDS tab from the chemical details and defaults to the MSDS of the material. Safe Use Guide Button The Safe Use Guide button brings up the Safe Use Guide tab from the chemical details and defaults to the Safe Use Guide tab. 1/9/

19 Safe Use Guide Icon The Safe Use Guide icon tells you the level by color of the material. The Safe Use Guide Number indicates what Safe Use Guide is assigned to that level. The number does not signify how dangerous or safe the chemical is. To describe the levels: 1. Red Corresponds with the GHS Signal Word Danger 2. Yellow Corresponds with the GHS Signal Word Warning 3. Green Does not correspond with a GHS Signal Word but material can be considered relatively safe. GHS Pictogram If a material has a GHS Pictogram attached to it on the chemical list, hover over the pictogram to obtain more information of what that pictogram represents. Figure 17 - Pictogram Hover description. Search: To search for an SDS or product, use the Search box at the top of the Chemical List. The area searched is filtered by the location selection box at the top of the screen. Figure 18 Chemical List Search Click on the Enter Search Text box and enter the desired information. You can search by the following values with this same box: 1 Product Name 1/9/

20 2 Product Synonym 3 Manufacturer Name 4 Manufacturer Part Number Once you enter an item in the search box, the Search and Reset buttons will enable. Click the Search button to start the search or press <Enter> on your keyboard. To reset and start over, click the Reset button. Figure 19 Chemical List Buttons Advanced Search: You can perform an advanced search to find products using additional information. To use: 1. Click on Advanced Search. 2. A pop up of additional options displays. 1/9/

21 Figure 20 Advanced Search Options 3. Choose the options from the bottom for national lists or type in the input boxes the information you would like to search for. 4. Click the Search button. 5. To cancel and close the Advanced Search, click the Cancel button. 6. After performing an advanced search, to reset the chemical list, select the Reset Advanced Search button. Location Filter: To change the location you want to search by, select the Location button. Figure 21 Select Location The location checkbox will appear. Use the hand cursor to pick what location you want to view. Click the Close button to select the location. 1/9/

22 Figure 22 Select Location Treeview Sorting the Chemical List: Product Name Lists the Product Name or the Synonym if listed on the SDS. Clicking on drop down arrow to the right the product name heading in the column will provide a menu to choose if you want to sort by ascending or descending order. The arrow directly to the right of the Product Name Heading will show which direction the list is currently sorted. Figure 23 Sort Menu Product Name If you click on Columns, there is a sub menu allowing you to choose which of the two or both columns you would like to have displayed in the Chemical List. 1/9/

23 Figure 24 Columns submenu Manufacturer Name Lists the Manufacturer Name if listed on the SDS. Clicking on drop down arrow to the right the manufacturer name heading in the column will provide a menu to choose if you want to sort by ascending or descending order. The arrow directly to the right of the Manufacturer Name Heading will show which direction the list is currently sorted. Figure 25 Sort Menu Manufacturer Name If you click on Columns, there is a sub menu allowing you to choose which of the two or both columns you would like to have displayed in the Chemical List. Figure 26 Columns Submenu Navigation Bar The Navigation bar at the bottom of the screen allows you to view page by page the results of the records. In other areas you will find similar navigation bars with the same ability. In summary each is described: 1/9/

24 Figure 27 Record Navigation First Takes you to the first page. Previous Takes you to the previous page. Page view manually enter the page you would like to view and total number of product pages. Next Takes you to the next page. Last Takes you to the last page of records. Refresh Refreshes the chemical index. Records per Page Choose the down arrow to change the number of records displayed on the page. Exports records to a spreadsheet program (see separate explanation) Exports records to a spreadsheet program for EHS purposes. (see separate explanation) Prints a PDF version of the Chemical List Displays the number of materials on the page and total number of materials in the filter or search. EXPORT The Export option when selected, brings up the export selection box. Choose what selections you want to export and select the Export button. Choose Download File and the Export and the file will show in your spreadsheet compatible program. Choose to save the file to your computer for viewing later or separately from. 1/9/

25 Figure 28 Export Options Internet Explorer Note: If you receive this notification from Microsoft, click on the message and choose Download File. To avoid this message, change the security settings for Internet Explorer to enable File Downloads. See Microsoft help or more information from the message box for more details. Also you can press and hold the CTRL key on your keyboard while clicking on Export (on Chemical List). This action bypasses the need to have file download come into play. Continue to hold the key down for the entire process. EHS SNAPSHOT The EHS Snapshot allows the user to view all chemicals that may contain ingredients that are associated with a number of SARA or other Right To Know regulations. This feature works best when all information has been added to your Chemical Inventory including Ingredient Names, CAS (Chemical Registry System) numbers and percentage of ingredient. Please note that some reports also provide a disclaimer and please note those disclaimers in your review of the report. Please also note this report may take some time to generate dependent on the amount of records you have in your system. 1/9/

26 To use: 1. Click on the EHS Snapshot icon. 2. When the pop up appears, choose to open the file or save to your local computer s hard drive. Figure 29 EHS Snapshot File Download 3. If you click the Open button, the program will open Microsoft Excel or similar spreadsheet program and display all chemicals that meet each of the tabbed criteria. 1/9/

27 Figure 30 EHS Snapshot output 4. Select File > Save As (using Internet Explorer) to save the file locally on your computer s hard drive. Internet Explorer Note: If you receive this notification from Microsoft, click on the message and choose Download File. To avoid this message, change the security settings for Internet Explorer to enable File Downloads. See Microsoft help or more information from the message box for more details. Also you can press and hold the CTRL key on your keyboard while clicking on EHS Snapshot. This action bypasses the need to have file download come into play PRINT LIST The Print List function allows you to print a PDF version of the chemical list. To use: 1/9/

28 1. Select a location from the Select Location (you cannot perform a print list at the Company (Highest) level in the location tree. 2. Click the Print List icon. 3. A message box will appear letting you know the report is being printed. Click OK on the message box. When completed, a box will appear stating the report is complete. 4. The report will appear as a PDF document. You will be asked to open or save the document depending on the web browser you are using. Figure 31 Download window Print Index 5. If you click the open button, the report will appear in an Adobe Reader window. 1/9/

29 Figure 32 Chemical List Report 6. Choose the printer icon on the window to print the document. 7. If you want to save the document, click File and Copy To to save locally. 8. To close the window, click on the top right hand red X. Internet Explorer Note: If you receive this notification from Microsoft, click on the message and choose Download File. To avoid this message, change the security settings for Internet Explorer to enable File Downloads. See Microsoft help or more information from the message box for more details. 1/9/

30 Viewing the SDS Details To view any information about a product, select and click on the hyperlink. The following pop up screen will appear: Figure 33 Product Details In the SDS Details, you have access in the minimum of the following functions: 1. Summary view of the product summary. 2. Safe Use Guide view of the Safe Use Guide associated with the product. 3. Safety Data Sheet view of the actual Safety Data Sheet. 4. Labels view and ability to print labels. 5. Storage Compatibility view the storage compatibility with other products. 6. PPE view the Personal Protective Equipment. 7. Ingredients view the composition information. 8. Optional tab (security restricted) Edit view additional items that require administrative access. Full explanation of each of the tabs is listed below. Summary Tab Details Window The summary tab contains the Hazard Statements and Warning labels for the product as well as summarized information provided in various sections of the SDS. If any documents, groups or locations are assigned to this product, you can find it in the summary tab by scrolling down the list of information. If a document is assigned, click the blue hyperlink on the document name to view the document. 1/9/

31 Figure 34 Product Details Summary Safe Use Guide Tab Details Window The Safe Use Guide Tab lists the Safe Use Guide associated with this product. Figure 35 Product Details Safe Use Guide Safety Data Sheet Tab Details Window: The Safety Data Sheet Tab will display the SDS of the product as well as any older revisions of that product. This option will display the MSDS in Adobe PDF format. To print the SDS, use the printer icon from within the tab. To save to your local computer, use the floppy drive icon from within the tab. 1/9/

32 Figure 36 Product Details Safety Data Sheet If you want to view other revisions of this SDS, click the Revision Date Drop down and choose a different revision date. The SDS tab will refresh with that SDS on the tab for Safety Data Sheet. This change will not alter any other tab s information. All other tabs will always show the most up to date Revision Date s information. Labels Tab Details Window Secondary container labels are required to be placed on any container that contains a hazardous chemical. OSHA required information includes the chemical name and appropriate hazard warnings such as the Physical and Health Hazards, Target Organ Affects, Routes of Entry and PPE supports 5 different label sizes of secondary container labels and the labels per page for each label size. There is a standard Secondary Container label and also the same label with NFPA Ratings. To print a label: 1/9/

33 Figure 37 Product Details Labels 1. Choose the label tab desired (Secondary Container Labels or Secondary Container Labels with NFPA) 2. Choose the button for the label size desired. 3. The label will appear in a pop up window using Adobe Reader. 4. Use a color printer to print the label in the label size desired. 5. Click the Printer icon from within the window to print. 1/9/

34 Figure 38 - View of the Label without NFPA Figure 39 - View of the Label with NFPA 6. Click the Floppy icon from within the window to save to your computer. 1/9/

35 Storage Compatibility Details Window Use the Storage Compatibility to find what products can be stored along with this product. Figure 40 Product Details Storage Compatibility To Use: 1. When you click on the Storage Compatibility, all products that meet the three criteria on the sub tabs will display. 2. Click on the Tab headings to view the products in each tab. 3. Use the Search field to find a product name if there are numerous products in the list. Type in the name you want to find and then select the Search button. To reset your search, select the Reset button. Figure 41 Storage Compatibility Search PPE Details Window Use the PPE Tab to see a display of proper Personal Protective Equipment for a product. 1/9/

36 Figure 42 Product Details PPE Ingredients Details Window Use the Ingredients tab to view all ingredients listed on the SDS. Figure 43 Product Details Ingredients To view chemical regulatory information and if the chemical is in our database, it will have a blue hyperlink. Click the blue hyperlink to view the regulatory information for that chemical. 1/9/

37 Figure 44 Regulatory List If there is no information for a tab, the tab will be disabled. The views of that chemical are as follows: a. Federal Regulations (EPA) b. Exposure (exposure limits and carcinogen information) c. Hazard (OSHA Hazard Categories) d. Waste (RCRA Information) e. Synonyms (Listed Synonyms for that chemical) f. CA (California regulations for the chemical) g. MA (Maine regulations for that chemical) h. MI (Michigan regulations for that chemical) i. NJ (New Jersey regulations for that chemical) j. PA (PA regulations for that chemical) EMERGENCY CONTACTS The Emergency Contacts area allows you to view all emergency contacts for your organization where you can quickly find a contact when in an emergency situation. This is a viewable listing only. 1/9/

38 Figure 45 Emergency Contact Use the Search field to find a contact if there are numerous contacts for your organization. Type in the name you want to find and then select the Search button. To reset your search, select the Reset button. Figure 46 Emergency Contact Search SAFE USE GUIDES Numbered Safe Use Guides provided in English correspond with each of the 157 chemical categories associated with the system. Each safe use guide provides valuable information such as the potential hazards and safety precautions and emergency response procedures for fires, spills and injury s for each category of chemical located in your workplace. 1/9/

39 Figure 47 Safe Use Guides To Use: 1. Identify the safe use guide you would like to view. 2. Click on the Safe Guide Category Name to view the Safe Use Guide. 1/9/

40 Figure 48 Safe Use Guides Guide View 3. Use the Search field to find a Safe Use Guide. Type in the name you want to find and then select the Search button. To reset your search, select the Reset button. Figure 49 Safe Use Guides Search 4. To print the safe use guide, click the Print button. 5. To close the safe use guides, click the Close button. 1/9/

41 DEFINITIONS The Definitions link provides simple definitions for such items as Target Organs, Physical and Health Hazards, Routes of Entry, and other technical terms associated with most SDSs. Figure 50 Definitions To Use: 1. Click on the Definitions link on the left navigation. 2. The Definitions page will display. 3. Click on the treeview navigation to view additional information to view more information. TRAINING The training link provides training on the System. Depending on the type of business you have (Healthcare or non Healthcare), the behavior of the Training screen will change. The access of what GHS Training Modules you have will depend on the contract signing for your access to MAXCOM. MAXCOM has contracted to work with two LMS providers. For Healthcare, the provider is Healthstream. For non Healthcare the provider is Learn Something. This training is based on Facility level. The training link is not available if you are looking at the Company Level in Select Locations. Both companies provide their own technical support. 1/9/

42 Our MAXCOM Administrator was given the information to access the training and they provide their documentation to support it. If you need additional information, please try the MAXCOM Administrator at your facility. If you feel the information is not correct, please contact us at or or us at Figure 51 GHS Training (Healthstream) 1/9/

43 Figure 52 -GHS Training (LearnSomething) ENVIRONMENT OF CARE The Environment of Care is defined by The Joint Commission (TJC) (formally Joint Commission on Accreditation of Healthcare organizations (JCAHO)). A health care organization s environment of care encompasses the physical environment in which patient care, treatment and services take place. This physical environment includes the building and its arrangement and features; the equipment used to operate the building and support patient care; and the activities involved in maintaining a safe and functional environment for patients, visitors and staff. The Environment of Care section of allows you to keep track of these various areas to be easily accessed by employees. This feature is optional and needs to be added by MAXCOM. If you are interested in this feature, please call us at Figure 53 Environment of Care To Use: 1. To view a plan, click on the blue hyperlink of the file name. 2. To save the plan locally, select File > Save As 1/9/

44 EMERGENCY PLANS The Emergency Plans section allows you to maintain Emergency Plans including the Hazcom Plan. Figure 54 Emergency Plan To Use: 3. To view a plan, click on the blue hyperlink of the file name. If you have a large list of plans, you can sort and search the window to find a message by clicking on the input box and typing any part of the data you are looking for. Click the search button. You can also sort the columns and select what columns you would like to have displayed ADMINISTRATOR VIEW When logged in as an administrator, the views of the screens will change. CHEMICAL LIST A SDS is short for Safety Data Sheet and is used extensively to describe this item in this menu. You will see the following once logging into the system: 1/9/

45 Figure 55 Chemical List View Administrator Navigating the Chemical List Window The Chemical List is your starting point of the System. In this location, all other functions can be accessed using the left hand navigation as well as items below the list and ability to view system messages. Each of these abilities will be discussed separately. Summary Button The Summary button brings up the Summary tab from the chemical details and defaults to the Summary of the Material. MSDS Button The MSDS Button brings up the SDS tab from the chemical details and defaults to the MSDS of the material. Safe Use Guide Button The Safe Use Guide button brings up the Safe Use Guide tab from the chemical details and defaults to the Safe Use Guide tab. Safe Use Guide Icon The Safe Use Guide icon tells you the level by color of the material. The Safe Use Guide Number indicates what Safe Use Guide is assigned to that level. The number does not signify how dangerous or safe the chemical is. To describe the levels: 1/9/

46 4. Red Corresponds with the GHS Signal Word Danger 5. Yellow Corresponds with the GHS Signal Word Warning 6. Green Does not correspond with a GHS Signal Word but material can be considered relatively safe. GHS Pictogram If a material has a GHS Pictogram attached to it on the chemical list, hover over the pictogram to obtain more information of what that pictogram represents. Figure 56 - Pictogram Hover description. Search: To search for an SDS or product, use the Search box at the top of the Chemical List. The area searched is filtered by the location selection box at the top of the screen. Figure 57 Chemical List Search Click on the Enter Search Text box and enter the desired information. You can search by the following values with this same box: 1. Product Name 2. Product Synonym 3. Manufacturer Name 1/9/

47 4. Manufacturer Part Number Once you enter an item in the search box, the Search and Reset buttons will enable. Click the Search button to start the search or press <Enter> on your keyboard. To reset and start over, click the Reset button. Figure 58 Chemical List Buttons Advanced Search: You can perform an advanced search to find products using additional information. To use: 1. Click on Advanced Search. 2. A pop up of additional options displays. 1/9/

48 Figure 59 Advanced Search Options 3. Choose the options from the bottom for national lists or type in the input boxes the information you would like to search for. 4. Click the Search button. 5. To cancel and close the Advanced Search, click the Cancel button. 6. After performing an advanced search, to reset the chemical list, select the Reset Set Location: Advanced Search button. Use the Select Location button to change the main location the Chemical List searches and shows results from. Figure 60 Filter Locations To Use: 1. Click the Select Location button to change the default location name viewed on the left side of the button. 1/9/

49 Figure 61 Filter Location Treeview 3. Use the Plus sign to expand to the sub locations below the location. Continue to expand until you find the location you want to filter by. Figure 62 Filter Locations Expanded 4. Click on the Location name to select the location. 5. The Location selection box will show your new location. The Chemical List will change to reflect the products in that location. 1/9/

50 Sorting the Chemical List: Product Name Lists the Product Name or the Synonym if listed on the SDS. Clicking on drop down arrow to the right the product name heading in the column will provide a menu to choose if you want to sort by ascending or descending order. The arrow directly to the right of the Product Name Heading will show which direction the list is currently sorted. Figure 63 Product Name Sort Menu If you click on Columns, there is a sub menu allowing you to choose which of the two or both columns you would like to have displayed in the Chemical List. Figure 64 Product Name Column Submenu Manufacturer Name Lists the Manufacturer Name if listed on the SDS. Clicking on drop down arrow to the right the manufacturer name heading in the column will provide a menu to choose if you want to sort by ascending or descending order. The arrow directly to the right of the Manufacturer Name Heading will show which direction the list is currently sorted. 1/9/

51 Figure 65 Manufacturer Name Sort If you click on Columns, there is a sub menu allowing you to choose which of the two or both columns you would like to have displayed in the Chemical List. Figure 66 Manufacturer Name Column Submenu Navigation Bar The Navigation bar at the bottom of the screen allows you to view page by page the results of the records. In other areas you will find similar navigation bars with the same ability. In summary each is described: Figure 67 Record Navigation First Takes you to the first page. Previous Takes you to the previous page. Page view manually enter the page you would like to view and total number of product pages. Next Takes you to the next page. Last Takes you to the last page of records. Refresh Refreshes the chemical index. Records per Page Choose the down arrow to change the number of records displayed on the page. 1/9/

52 Exports records to a spreadsheet program (see separate explanation) Exports records to a spreadsheet program for EHS purposes. (see separate explanation) Prints a PDF version of the Chemical List Displays the number of materials on the page and total number of materials in the filter or search. EXPORT The Export option when selected, brings up the export selection box.. Choose what selections you want to export and select the Export button Choose to save the file to your computer for viewing later or separately from. Figure 68 Export Options Internet Explorer Note: If you receive this notification from Microsoft, click on the message and choose Download File. To avoid this message, change the security settings for Internet Explorer to enable File Downloads. See Microsoft help or more information from the message box for more details. 1/9/

53 EHS SNAPSHOT The EHS Snapshot allows the user to view all chemicals that may contain ingredients that are associated with a number of SARA or other Right To Know regulations. This feature works best when all information has been added to your Chemical Inventory including Ingredient Names, CAS (Chemical Registry System) numbers and percentage of ingredient. Please note that some reports also provide a disclaimer and please note those disclaimers in your review of the report. Please also note this report may take some time to generate dependent on the amount of records you have in your system. To use: 5. Click on the EHS Snapshot icon. 6. When the pop up appears, choose to open the file or save to your local computer s hard drive. Figure 69 EHS Snapshot File Download 7. If you click the Open button, the program will open Microsoft Excel or similar spreadsheet program and display all chemicals that meet each of the tabbed criteria. 1/9/

54 Figure 70 EHS Snapshot output 8. Select File > Save As (using Internet Explorer) to save the file locally on your computer s hard drive. Internet Explorer Note: If you receive this notification from Microsoft, click on the message and choose Download File. To avoid this message, change the security settings for Internet Explorer to enable File Downloads. See Microsoft help or more information from the message box for more details. 1/9/

55 PRINT LIST The Print Index function allows you to print a PDF version of the chemical list. To use: 1. Select a location from the Select Location (you cannot perform a print list at the Company (Highest) level in the location tree. 2. Click the Print List icon. 3. A message box will appear letting you know the report is being printed. Click OK on the message box. When completed, a box will appear stating the report is complete. 4. The report will appear as a PDF document. You will be asked to open or save the document depending on the web browser you are using. Figure 71 Download window Print Index 5. If you click the open button, the report will appear in an Adobe Reader window. 1/9/

56 Figure 72 Chemical List Report 6. Choose the printer icon on the window to print the document. 7. If you want to save the document, click File and Copy To to save locally. 8. To close the window, click on the top right hand red X. Internet Explorer Note: If you receive this notification from Microsoft, click on the message and choose Download File. To avoid this message, change the security settings for Internet Explorer to enable File Downloads. See Microsoft help or more information from the message box for more details. Figure 73 Chemical List Report 1/9/

57 Viewing the SDS Details To view any information about a product, select and click on the hyperlink. The following pop up screen will appear: Figure 74 Product Details In the SDS Details, you have access in the minimum of the following functions: 1. Summary view of the product summary. 2. Safe Use Guide view of the Safe Use Guide associated with the product. 3. Safety Data Sheet view of the actual Safety Data Sheet. 4. Labels view and ability to print labels. 5. Storage Compatibility view the storage compatibility with other products. 6. PPE view the Personal Protective Equipment. 7. Ingredients view the composition information. 8. Edit view additional items that require administrative access. Full explanation of each of the tabs is listed below. Summary Tab Details Window The summary tab contains the Hazard Statements and Warning labels for the product as well as summarized information provided in various sections of the SDS. If any documents, groups or locations are assigned to this product, you can find it in the summary tab by scrolling down the list of information. If a document is assigned, click the blue hyperlink on the document name to view the document. 1/9/

58 Figure 75 Product Details Summary Safe Use Guide Tab Details Window The Safe Use Guide Tab lists the Safe Use Guide associated with this product. Figure 76 Product Details Safe Use Guide Safety Data Sheet Tab Details Window: The Safety Data Sheet Tab will display the SDS of the product. This option will display the MSDS in Adobe PDF format. To print the SDS, use the printer icon from within the tab. To save to your local computer, use the floppy drive icon from within the tab. 1/9/

59 Figure 77 Product Details Safety Data Sheet Labels Tab Details Window Secondary container labels are required to be placed on any container that contains a hazardous chemical. OSHA required information includes the chemical name and appropriate hazard warnings such as the Physical and Health Hazards, Target Organ Affects, Routes of Entry and PPE supports 5 different label sizes of secondary container labels and the labels per page for each label size. There is a standard Secondary Container label and also the same label with NFPA Ratings. 1/9/

60 Figure 78 Product Details Labels 1. Choose the label tab desired (Secondary Container Labels or Secondary Container Labels with NFPA). 2. The label will appear in a pop up window using Adobe Reader. 3. Use a color printer to print the label in the label size desired. 4. Click the Printer icon from within the window to print. 1/9/

61 Figure 79 View of the Secondary Container label without NFPA Figure 80 - View of the Secondary Container Label with NFPA 5. Click the Floppy icon from within the window to save to your computer. 1/9/

62 Storage Compatibility Details Window Use the Storage Compatibility to find what products can be stored along with this product. Figure 81 Product Details Storage Compatibility To Use: 1. When you click on the Storage Compatibility, all products that meet the three criteria on the sub tabs will display. 2. Click on the Tab headings to view the products in each tab. 3. Use the Search field to find a product name if there are numerous products in the list. Type in the name you want to find and then select the Search button. To reset your search, select the Reset button. Figure 82 Storage Compatibility Search PPE Details Window Use the PPE Tab to see a display of proper Personal Protective Equipment for the product. 1/9/

63 Figure 83 Product Details PPE Ingredients Details Window Use the Ingredients tab to view all ingredients listed on the SDS. Figure 84 Product Details Ingredients To view chemical regulatory information and if the chemical is in our database, it will have a blue hyperlink. Click the blue hyperlink to view the regulatory information for that chemical. 1/9/

64 Figure 85 Regulatory List If there is no information for a tab, the tab will be disabled. The views of that chemical are as follows: a. Federal Regulations (EPA) b. Exposure (exposure limits and carcinogen information) c. Hazard (OSHA Hazard Categories) d. Waste (RCRA Information) e. Synonyms (Listed Synonyms for that chemical) f. CA (California regulations for the chemical) g. MA (Maine regulations for that chemical) h. MI (Michigan regulations for that chemical) i. NJ (New Jersey regulations for that chemical) j. PA (PA regulations for that chemical) EDIT Details Window The Edit tab is only viewable to administrative and super users. This tab gives administrative users the ability to perform additional tasks for each product. The superuser does not have the Users Tab or ability to change locations. 1/9/

65 You have the ability to add location specific information, label notes, documents, part numbers and groups as well as assign locations to products. Each sub tab is explained in detail below. Figure 86 Edit Product Details LOCATIONS Use the locations tab to view and assign additional locations for the product. Click on the check mark beside the location you want to add. This will automatically assign the product to the location. To un assign, unclick the checkmark beside the location you want to remove. Once you remove a checkmark, the product becomes archived for that location. This will archive the product for that location. Figure 87 Edit Locations Tab LOCATION SPECIFIC INFORMATION Use the Location Specific Information tab to add additional information about the product that will be based on the Location Filter you have chosen at the top of the Chemical List window. The Description and Location Specific Information columns are sortable in ascending and descending order and you can choose which column you prefer to view in the window. 1/9/

66 Figure 88 Edit Location Specific Information To update any of the information, click on the location specific information column beside the description to add your text. Click the Update button to add your text. To edit or remove text, click on the desired information and remove the text and click the Update button. To reset any of your edits, click the Cancel button. Figure 89 Edit Location Specific Information in Add mode LABEL NOTE Secondary container labels are required to be placed on any container that contains a hazardous chemical. OSHA required information includes the chemical name and appropriate hazard warnings such as the Physical and Health Hazards, Target Organ Affects, Routes of Entry and PPE. You have the additional option of adding a label note to the label. 1/9/

67 Figure 90 Edit Label Note Administrators can add a note by selecting the label size for the note and typing in the label note column. The length for each note is identified in the MAX LENGTH column. After typing the text, click the Update button. To reset the note, click on the label note column and remove the text and click the Update button. To cancel the change, click the Cancel button. Figure 91 Edit Label Note Edited. All columns are sort able in ascending and descending order and you can choose which column you prefer to view in the window. DOCUMENTS The Documents Tab allows you to upload documents that pertain to additional information for the MSDS Including and not limited to, Technical Product Data, notes, etc. that can be accessible by General and Superusers. General and Superusers have only view access to these documents. Since these documents are viewing at the MSDS Level, please use descriptive naming conventions for them for your users. The Facility Specific Documents are viewable under the same location so you want to make sure that users can identify which document type that you have uploaded. 1/9/

68 Figure 92 Edit Documents Tab To use: 1. Click the Documents tab. 2. Select the Add button. Figure 93 Document Upload window 3. Add a description of the document and be as descriptive as possible. 1/9/

69 4. Select the Browse button to find the document you want to upload. 5. Click on the Submit button 6. To view the document, click on the Blue hyperlink document name. 7. To remove a document, highlight the desired document and then click the Delete button. 8. Confirm the deletion by selecting the Yes button. To cancel the deletion, select the No button. Figure 94 Edit Documents PART NUMBERS You can add a part number which is location specific in the part number tab. Figure 95 Edit Part Number Tab To Use: 1. Click the Part Numbers tab. 2. Click on the Add button and add a part number. 3. Enter in optional Manufacturer part number. 1/9/

70 4. Enter in optional Package Style 5. Enter in optional Package Size 6. Enter in optional Size Unit 7. Enter in optional Net weight 8. Enter in optional Net Weight Unit. Figure 96 Edit Part Number 9. Click the Update button to save the change. 10. If you do not want to save the part number, click the Cancel button. 11. To delete a part number, highlight the desired part number and click the Delete button. GROUPS: The Group Assignment button allows you to assign product group/chemical categories to your products. Figure 97 Edit Groups Tab 1/9/

71 1. Select the checkmark for the group(s) you want to assign the product to. You can click the checkmark beside the Group name heading to select all groups. To create Groups, see the Administration Left Navigation. 2. The list of group names can be sorted by ascending and descending order. EMERGENCY CONTACT The Emergency Contact area allows you to view all emergency contacts for your organization where you can quickly find a contact when in an emergency situation. Figure 98 Emergency Contact List Use the Search field to find a contact if there are numerous contacts for your organization. Type in the name you want to find and then select the Search button. To reset your search, select the Reset button. Figure 99 Emergency Contact Search To Add a New Contact: 1. Click the Add button. 2. Enter in the information in the corresponding fields. Figure 100 Emergency Contact Add Screen 1/9/

72 3. Click the Update button to save the addition. To Delete an Existing Contact: 1. Highlight a name in the list by clicking on it. 2. Click the Delete Button. 3. A message prompt will alert you that you are deleting a contact. Choose Yes if you are sure to delete this contact. If not sure, choose No. SAFE USE GUIDES Numbered Safe Use Guides provided in English correspond with each of the 157 chemical categories associated with the system. Each safe use guide provides valuable information such as the potential hazards and safety precautions and emergency response procedures for fires, spills and injury s for each category of chemical located in your workplace. Figure 101 Safe Use Guide List 1/9/

73 To Use: 1. Identify the safe use guide you would like to view. 2. Click on the Safe Guide Category Name to view the Safe Use Guide. Figure 102 Safe Use Guide View 3. Use the Search field to find a contact if there are numerous contacts for your organization. Type in the name you want to find and then select the Search button. To reset your search, select the Reset button. Figure 103 Safe Use Guide Search 4. Choose the Print button to print the Safe use guide. 1/9/

74 DEFINITIONS The Definitions link provides simple definitions for such items as Target Organs, Physical and Health Hazards, Routes of Entry, and other technical terms associated with most SDSs. Figure 104 Definitions To Use: 1. Click on the Definitions link on the left navigation. 2. The Definitions page will display. 3. Click on the treeview navigation to view additional information to view more information. 1/9/

75 TRAINING The training link provides training on the System. Depending on the type of business you have (Healthcare or non Healthcare), the behavior of the Training screen will change. The access of what GHS Training Modules you have will depend on the contract signing for your access to MAXCOM. MAXCOM has contracted to work with two LMS providers. For Healthcare, the provider is Healthstream. For non Healthcare the provider is Learn Something. This training is based on Facility level. The training link is not available if you are looking at the Company Level in Select Locations. Both companies provide their own technical support. Our MAXCOM Administrator was given the information to access the training and they provide their documentation to support it. If you need additional information, please try the MAXCOM Administrator at your facility. If you feel the information is not correct, please contact us at or or us at Figure 105 GHS Training (Healthstream) 1/9/

76 Figure 106 -GHS Training (LearnSomething) ADMINISTRATION The Administration area is a place to perform additions, changes and deletions to many of the features in. Super users can also view this information however, the Users Tab is removed. Figure 107 Administration View Users Tab The Users Tab is where you would add/edit/delete users and assign them to specific Facilities or to all facilities. You cannot edit the Users unless you are an admin user and change select location to the top most level of the location tree. There are 4 user groups. There is one more that is optional. 1/9/

77 Figure Role Administration Company Admin a company administrator is a user that has overall add/edit/archive/delete access to every facilities with MAXCOM GHS. This user is assigned to all facilities. To view specific facilities information, it is suggested to use select location and choose a specific facility. Facility Admin a facility administrator is a user that has overall add/edit/archive/delete access to the facility/facilities they are assigned to. During login, this person is directed automatically to his specific locations information or if assigned to more than one, the first one alphabetically. Superuser a Superuser is a user that has some administrative ability and can assign MSDSs to the facility or facilities they are assigned to. This user is facility/location specific. This user cannot view the User s tab or be able to add/change/delete users. General User A general user that has read only access to the facility or facilities they are assigned to. This user is facility/location specific. Departmental User If your MAXCOM GHS is set up for departmental users, this is a user who can only view a specific department within a location. Please see the chart in Appendix A to identify what each security role can perform 1/9/

78 Active Users Tab: To use: 1. Click on User Tab from within the Administration on the left navigation panel. Figure 109 Users Tab Active Users Subtab 2. To add a new user, click on the Add button. Figure 110 Add new user screen 3. Enter in the last name, first name, E mail, Overall Company Role, username (required) and Password (required and no limitation of how to create the password). You will need to assign the user to a facility. No Access means the 1/9/

79 user is denied access at this time. Click Submit to save the user. If the username exists in our MAXCOM system, you cannot use that username. You will need to select another username. Hint: If you want the user to view other facilities but only edit in one facility, choose General user in the Role area. 4. (Note: if you have an extended list of locations/departments you need to edit the user level for, hover over any of the headings (no access, general user, super user, admin user) and click on the heading this action will assign the user permission to all locations/departments at one time.) 5. To edit an existing user, select a user from the list of created users, and then click on the Edit button. 6. Make the changes you need to make to the user and then click the Submit button. 7. To delete an existing user, select a user from the list of created users, and then click on the Delete button. Before you delete, we confirm that this is indeed what you want to do before allowing the delete, click Yes to continue the deletion process. Otherwise, choose the No. 1/9/

80 8. To reset a password for a user, click the Reset Password button. Select Yes to reset or no to cancel the request. The user will receive an e mail with a new password. Figure 111 Password Reset Message If you have a large list of users, you can sort and search the window to find users by clicking on the input box and typing the name of the user you are looking for. Click the search button to find the user. You can also sort the columns and select what columns you would like to have displayed. Additionally you have the ability to Export a list of users. To Export Users: 1. Click the Export button on the bottom navigation. 2. Click the Open button to open the file in a spreadsheet compatible program. 3. You can save this file to your computer by clicking on the Save button. 4. Click the Cancel button to remove the popup for the file. 1/9/

81 Un Assigned Users: The un assigned users lists all users marked in the No access rights category. Figure 112 Users Tab Un Assigned Users subtab You can edit the user by highlighted the username and click the Edit button. Assign the user to a facility and a security role and then click the Submit button. Locations The locations tab is where you can add/change and delete locations. You can also assign chemicals (products) to a specific location or many locations. You can also export a list of the locations as well as Export Locations with materials assigned. Figure 113 Administration Locations tab expanded To use to Add a New Location: 1. Select where you would like the location to be located. If a level 1 location, highlight the main location at the top of the tree. 1/9/

82 2. Click the Add New Sublocation button. 3. Enter in the name of the new sublocation and click the OK button. To cancel, click the Cancel button. Figure 114 Add New Sublocation box 4. Your new location displays in the order you specified. Figure 115 New Location viewed To use to Delete an Existing Location: 1. Select the intended location deletion. 2. Click the Delete Selected Location button. 3. Click Yes on the confirmation message to continue the deletion. To cancel the deletion, click No. 4. If any products where assigned to this location, those location assignments will be lost. Move a Location with Drag and Drop: 1/9/

83 If supported by your web browser, you can drag any location from it s current position to any other location or sub location from within the tree. To use. 1. Select the location you want to move and hover over the location. 2. Press and hold the mouse button. 3. An icon will appear Figure 116 Drag and Drop 4. When the location is in the right location, the icon will show that you can copy the location. Figure Locations - Drag and drop mode 5. Once you move the location, the materials assigned also move as well as those materials are added to the top hierarchy. Export Location List: You can export your location list to an Excel or compatible spreadsheet. To use: 1/9/

84 1. Click the Export Location List. 2. A box will appear allowing you to save the file to your computer or open the file in MAXCOM. 3. Choose Open to view the file. Export Location Materials: You can export your location materials to an Excel or compatible spreadsheet. To use: 1. Click the Export Location Materials button. 2. A box will appear allowing you to save the file to your computer or open the file in MAXCOM. 1/9/

85 3. Choose Open to view the file. Export Location Training: You can export your training requirements to an Excel or compatible spreadsheet. To use: 1. Click the Export Location Training button. 2. A box will appear allowing you to save the file to your computer or open the file in MAXCOM. 3. Utilize this listing to plan what MAXCOM GHS Modules need to be completed by the employee. 1/9/

86 Figure Export Location Training Chemical Assignments The Chemical Assignments tab allows you to archive, reactivate and have historical views of chemicals/materials in your inventory. To Use Current Chemicals: 1. Select the location you want use and then click the Chemical Assignments button. Figure 119 Locations Chemical Assignments tab 1/9/

87 2. In the Currently Assigned sub tab, view all the products that are assigned to the location. 3. To archive a location, click the checkmark box beside the desired chemical and then click the Archive button. 4. The chemical will be moved to the Archived Chemicals tab. 5. To archive all use the checkmark besides the Product name column to archive all. Archived Chemicals Figure 120 Archived Materials 1. To reactivate a chemical, go to the Archived Materials Tab. 2. Click on the checkmark beside the chemical. 3. Choose the Assign button. 1/9/

88 Figure 121 Reactivating archived chemicals 4. A confirmation message will appear stating the chemical was re assigned. 5. Click OK on the message box. To use Never Assigned: This is a list of products that do not have any history with the location. You can select chemicals that you want assigned to the location. 1/9/

89 Figure 122 Never Assigned Here 1. Go to the Never Assigned Tab. 2. Choose one or all products to assign to the location (to select all, use the checkmark beside the Product Name heading). 3. Click the Assign button. 4. The chemicals are assigned to the location and you will find them from within the Current Chemicals tab. If you have a large list of chemicals, you can sort and search the window to find chemicals by clicking on the input box and typing the name of the chemical you are looking for. Click the search button. You can also sort the columns and select what columns you would like to have displayed. Groups The Group tab allows you to add product group/chemical categories to your SDSs. You must be at the Company Level on Select Locations to access this feature. The Company level is the highest level in Select Locations on the hierarchy tree. 1/9/

90 Figure 123 Administrative Groups Tab To Add a New Group: You cannot edit Groups unless you are an admin user and change select location to the top most level of the location tree. 1. Click the Add button. 2. A row is created with a default group name. Enter in the group desired and then select the Update button. To cancel, click the Cancel button. Figure 124 Groups Add new group To Delete and Existing Group: 1. Highlight the group you want to delete. 2. Click the Delete button. 1/9/

91 If you have a large list of groups, you can sort and search the window to find groups by clicking on the input box and typing the name of the group you are looking for. Click the search button. You can also sort the columns and select what columns you would like to have displayed. Messages The messages tab allows you to add a facility specific message to the users at your location for various up and coming events. When the users log into, they will see a System Message appear as a pop up window when they select the location the message was created for. Messages are facility specific. This tab enables when you have a specific facility selected from within Select Locations. Figure 125 Administration Messages Tab To Add A Message (Active Messages): 1. Click the Add button. 2. A window appears. Enter in the information for your message. 1/9/

92 3. When completed, click the Submit button. To Edit an Existing Message (Active Messages): 1. Choose from the list of Active Messages. 2. Click the Edit button. 3. Make your changes to the information. 4. When completed, click the Submit button. To Delete an Existing Message (Active Messages): 1. Choose from the list of Active Messages. 2. Click the Delete button. 3. Your message is deleted. To use Expired Messages: 1/9/

93 After the time of expiration, messages are stored historically in the Expired Messages Tab. You can reactivate an expired message at any time. Figure 126 Messages Expired Messages To use: 1. Find the title of the message and highlight the message. 2. Click the Edit button. 3. Make your changes and especially change the expiration date. 4. Click the Submit button. If you have a large list of messages, you can sort and search the window to find a message by clicking on the input box and typing the title of the message you are looking for. Click the search button. You can also sort the columns and select what columns you would like to have displayed. Regulatory List The Chemical Regulatory List is a list of over 4000 chemicals and over synonyms from our chemical regulatory database. These chemicals are not associated with the actual MSDS ingredients. Use the Chemical Regulatory List to find out information about chemicals either by chemical name or by CAS (Chemical Registry System) Number. To use: 1. Click on Regulatory List tab within the Administration navigation. 2. A list of chemicals will appear. 1/9/

94 Figure 127 Administrative Regulatory List 3. Use the search box at the top of the screen to find the chemical either by CAS Number (XXXXX XX X format) or by chemical name. You can also find a chemical by sorting by CAS Number or by Chemical Name in the CAS Number and Name columns by clicking on the column name. 4. Double Click on the CAS Number of the desired chemical to view more details of that chemical. If there is no information for a tab, the tab will be disabled. The views of that chemical are as follows: a. Federal Regulations (EPA) b. Exposure (exposure limits and carcinogen information) c. Hazard (OSHA Hazard Categories) d. Waste (RCRA Information) e. Synonyms (Listed Synonyms for that chemical) f. CA (California regulations for the chemical) g. MA (Maine regulations for that chemical) 1/9/

95 h. MI (Michigan regulations for that chemical) i. NJ (New Jersey regulations for that chemical) j. PA (PA regulations for that chemical) 5. To close, click the Close button to be returned back to the Regulatory List. Hazardous Materials Audit The Hazardous Materials Audit allows you to keep a periodical list of inventory counts of your chemicals onsite. Figure 128 Administrative Hazardous Materials Audit To use Add a new Audit. 1. Click the Add button. 2. A spreadsheet of chemicals of your filtered location will appear. 3. Use the spreadsheet to add in the inventory counts of the chemicals. Figure 129 Audit Spreadsheet 1/9/

96 4. When you are finished with the Spreadsheet, the next step is to upload your audit. To use Update Audit: 1. Click the Upload Audit button. Figure 130 Upload Audit 2. Enter in the Audit Type (Time Period) 3. Enter in the Audit Date, Auditor and Description. 4. Use the Browse button to find the spreadsheet you created with Add a new audit. 5. Click Submit to add your audit to the list of audits. 1/9/

97 Figure Uploaded Audit To use Edit Audit: 1. Highlight the Audit you would like to edit. 2. Click the Edit button. 3. Make your changes, click the Submit button. 4. To cancel the changes, click the Cancel button. If you have a large list of audits, you can sort and search the window to find a message by clicking on the input box and typing any part of the data you are looking for. Click the search button. You can also sort the columns and select what columns you would like to have displayed Chemical Approvals Chemical Approvals is used for materials approved prior to having them added to your chemical inventory. This function is fully configurable and how you would like the system to work with your current chemical approval process. You can setup Chemical approval options in the Administration area. The prerequisite to setting up is that you select each specific facility from within Select Locations to utilize. The Chemical Approvals setup does not initiate until you choose names for your users who will use the chemical approval process. The security level for use of this process are superusers and administrators for reviewing and approving. 1/9/

98 Figure 132 Chemical Approvals Setup Approvals Click on a name you want to participate in the chemical approval process. The location specific setup will appear. Choose what additional names you would like to participate. Then click the Process Setup tab. Figure Chemical Approvals - Names Checked 1/9/

99 Figure 134 Chemical Approvals Facility Process Setup 1. Approval Request Decision Setup: Choose the number declaring the number of approvals needed before the material is approved for onsite use or denied. 2. Approval Request Forms Setup: 3. Check if the MSDS Document must be uploaded with each approval request. This is required if you want MAXCOM to process your product after final approval. 4. Check if you want the chemical approval request form uploaded with each approval request. This is required if you want MAXCOM to process your product after final approval. 5. If you check the A chemical request form must be uploaded with each approval request., a pop up appears asking you to upload your chemical approval document. Select the Browse button and find the chemical approval form and when selected, click the Submit button to save it to MAXCOM. 1/9/

100 6. To cancel, click the Cancel button. 7. To view the Chemical Approval Request that was uploaded, click the View Document button. 8. To replace the Chemical Approval Request Form, click the Replace Document button and the Upload a Document window will re appear for you t reload your document. 9. To delete an existing Chemical Approval Request Form, click the Delete Document button. 10. Request Response Setup: Setup your messages with the appropriate words for an approved chemical or denied chemical and whom the is from. 11. Once you add your notations, the information is automatically stored in the system. 1/9/

101 Figure 135 Chemical Approvals setup Filled in Values E Mail Verifications: E Mails are generated when the following actions complete and the pending approval has an attachment (MSDS and Chemical Approval form) (required) for this portion: a. When the requestor fills in a request to the requestor. b. When a pending request item was reviewed by one of the chemical approvers to all the approvers. c. When a pending request item was fully reviewed and approved to all the approvers. d. When a pending request item was fully reviewed and denied to all the approvers. e. When the product was added to the MAXCOM Database to all approvers. Once you add your values and upload your chemical approval document, the Pending Requests and Completed Requests will enable for administrators and superusers who were selected to use the approval system: 1/9/

102 Figure 136 Chemical Approvals Enabled Request New Chemical: The request new chemical link will open a window for you to add a chemical to introduce to your inventory. This chemical may need to go through a number of approvals prior to being allowed onsite. To use: 1. Click on Request New Chemical. 2. A window appears requiring you to enter in information about your chemical. Based on the setup rules you may be required to add a company chemical request form and/or the SDS for the product. Figure 137 Request New Chemical 3. Enter in the product name. 4. Enter in your e mail address. 5. If required, click on You must complete this Approval Request Form and load this document to your local computer. 6. Use the Browse buttons to find the documents required to upload with your request. 7. To add the MSDS, click the brows button to find the MSDS for uploading. 8. Click the Submit button to submit your request. 9. To cancel your request, click on the Cancel button. 1/9/

103 10. When submit is pressed, an e mail is sent to the approvers with your attachments to remind them to review your request. Pending Approvals : The superusers and administrator users can view this section from within the Administrator navigation. Figure 138 Review Pending Requests The pending approvals are approvals not approved or denied, but in process. 1. To review a submitted chemical, highlight the chemical and then click the Review Request button. Figure 139 Review Requests 2. Enter in your comments in the section provided. 1/9/

104 3. Scroll through the list and enter your PPE requirements and synonyms. Figure Additional fields to enter. 4. You can view the MSDS and Request form by clicking on the View MSDS button. 5. You can view any other comments made by any others involved in the approval request. 1/9/

105 Figure Showing other approver comments 6. Use the View Regulatory List button to find and view any hazards for the chemical pending request. 7. Use the View Uploaded Request Form button to view the chemical approval request document submitted by the requestor. 8. Choose Approve button to approve the chemical. If not, choose the Deny button. Completed Requests: Completed requests is your historical view of all requests made and finalized. You can Re open any of these requests to add them to the pending requests lists. Figure Completed Requests To use: 1. Highlight any completed request. 1/9/

106 2. Click the Reopen button. 3. Select Yes on the Message Box to reopen the request. Figure Reopen Message 4. The approval request is then re added to the Pending Request tab. 5. To view the MSDS associated with the Completed Request, click the View MSDS Button. 6. To view the Chemical Request form, click the View Request Form button. 7. To view additional comments, click View Details button. Figure Pending requests with resubmitted request Summary Data Summary Data allows you to decide what information you want to show on in the Chemical Index and Details. You must be an administrator to be able to utilize this feature. You must be at the company level (top level in the select location tree). To change the data orientation: 1. Click on Administration. 2. Find the Summary Data Tab. 1/9/

107 Figure 145 Data Tab 3. Double click on the value for each of the columns (Visible, Hidden). Figure Data Showing Field change after double-click 1/9/

108 4. When you go into the area where you selected the change, this item will be invisible or visible depending on the value. This is only at the Facility level. Figure 147 Showing the item no longer displaying MSDS Activity The MSDS Activity gives you a view of all activity of your MSDS/SDS Entry by MAXCOM. New Materials: New materials lists all newly added MSDSs by MAXCOM. It also lists the date the MSDS was added to MAXCOM, the product name, the manufacturer name, maxcomid and revision date. The MaxcomID is hotlinked to the MSDS. To view the MSDS, click on the hotlink Revised MSDS: The Revised MSDS tab displays all MSDSs that were revised in a specific time period. This will list product name, manufacturer name, maxcomid and revision date. The MaxcomID is hotlinked to the MSDS. To view the MSDS, click on the hotlink. Uploaded MSDS The Uploaded MSDS tab shows all MSDSs that were uploaded and what status they are in the MAXCOM system. This lists the upload date, name of the file submitted, Status date, and status (Posted, Pending Post, In Process, No Joy). If it states No Joy, the reason for the status is shown. ENVIRONMENT OF CARE The Environment of Care is defined by The Joint Commission (TJC) (formally Joint Commission on Accreditation of Healthcare organizations (JCAHO)). A health care 1/9/

109 organization s environment of care encompasses the physical environment in which patient care, treatment and services take place. This physical environment includes the building and its arrangement and features; the equipment used to operate the building and support patient care; and the activities involved in maintaining a safe and functional environment for patients, visitors and staff. The Environment of Care section of allows you to keep track of these various areas to be easily accessed by employees. This feature is optional and needs to be added by MAXCOM. If you are interested in this feature, please call us at Figure 148 Environment of Care To add a new Environment of Care Plan: 1. Click on the Add button. Figure 149 Upload plan 1/9/

110 2. Enter in the specifics of your plan upload. 3. Click the Submit button to upload your document. 4. Click the Cancel button to cancel your upload. To edit an existing Environment of Care Plan: 1. Highlight the specific plan you would like to edit. 2. Click the Edit button. 3. Make your changes and then click the Submit button. 4. To cancel your changes, click the Cancel button. To delete an existing Environment of Care Plan: 1. Highlight the specific plan you would like to edit. 2. Click the Delete button. 3. Confirm your deletion on the message box by choosing Yes, otherwise choose No. If you have a large list of plans, you can sort and search the window to find a message by clicking on the input box and typing any part of the data you are looking for. Click the search button. You can also sort the columns and select what columns you would like to have displayed EMERGENCY PLANS The Emergency Plans section allows you to maintain Emergency Plans including the Hazcom Plan. Figure 150 Emergency Plan To add a new Emergency Plan: 1. Click on the Add button. 1/9/

111 Figure 151 Upload plan 2. Enter in the specifics of your plan upload. 3. Click the Submit button to upload your document. 4. Click the Cancel button to cancel your upload. To edit an existing Emergency Plan: 1. Highlight the specific plan you would like to edit. 2. Click the Edit button. 3. Make your changes and then click the Submit button. 4. To cancel your changes, click the Cancel button. To delete an existing Environment of Care Plan: 1. Highlight the specific plan you would like to edit. 2. Click the Delete button. 3. Confirm your deletion on the message box by choosing Yes, otherwise choose No. To view any plan, click on the Blue Hyperlink of the File Name. 1/9/

112 If you have a large list of plans, you can sort and search the window to find a message by clicking on the input box and typing any part of the data you are looking for. Click the search button. You can also sort the columns and select what columns you would like to have displayed Notes 1/9/

113 APPENDIX A User Level Comparison Chart Component Function General User Super User Facility Admin User Company Admin User Departmental User Chemical List View Material Summary Chemical List View MSDSs/SDS Chemical List Print Labels Chemical List Chemical List View all materials for overall customer (ie ALL) View PPE, Synonym, Part Number for overall customer (ie All) Chemical List View Location Specific Part Numbers Chemical List View Location Specific PPE Chemical List View Location Specific Synonym Chemical List View Storage Locations v Chemical List Chemical List Ability to Archive MSDSs from the Facility of Assignment Ability to Assign MSDSs to the Facility of Assignment Chemical List Ability to Group Chemicals Chemical List View facility/location Specific Documents Chemical List Edit Location Specific Synonym Chemical List Edit PPE, Synonym, Part Number for 1/9/2018 1

114 APPENDIX A Component Function General User Super User Facility Admin User Company Admin User Departmental User overall customer (ie All) Chemical List Edit Location Specific Part Numbers Chemical List Edit Location Specific PPE Chemical List Chemical List Allow Upload, View and Delete of SDS Specific Documents View System Messages Chemical List Edit System Messages Emergency Contacts Edit Emergency Contacts Emergency Contacts Emergency Plans View Emergency Contacts View Emergency Plans Emergency Plans Maintain Emergency Plans MSDSs on the Web Administrative Administrative Access MSDSs On The Web Company Wide User Admin View All Users in User Admin Regardless of Facility Assignment Facility Wide User Admin View All Users in User Admin in the Facilities they are Assigned Administrative Ability to Manage Users (User Tab) Ability to manage facility/location information 1/9/2018 2

115 APPENDIX A Component Function General User Super User Facility Admin User Company Admin User Departmental User Allow View, Upload and Delete of Facility Specific documents Environment of Care Upload Environment of Care Plans Environment of Care EHS Snapshot View Environment of Care Plans EHS Snapshot Chemical Approval Process Workflow 1/9/2018 3

116 APPENDIX A 1/9/2018 4