How to Register as a New Person Working with Monies (Registration, Background and Credit Check)

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Joan Todd
5 years ago
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1 Welcome to the Diocese of Davenport. In our diocese we require all those working and or volunteering to work with monies complete a credit check. You will need to register with VIRTUS and then you will be redirected to the ESR website to complete the background and credit check. At each parish/school we have a Safe Environment Local Designee and they are authorized to view your account in VIRTUS. This is to ensure you stay in compliance with diocesan policy. Please contact the SE Local Designee prior to registering with VIRTUS. The background and credit check website is compatible with most browsers with the exception of Internet Explorer. Currently, IPad and IPhone are NOT compatible. DO NOT USE BROWSER BACK BUTTON. Please follow the instructions and print screens below to help you complete the registration, background and credit check process. If you skip a step you will not be able to advance until the prior step is completed. Please allow enough time with no interruptions in order to complete this successfully - approximately 30. The time for processing also depends on your internet connection. Let s get started!

Open the internet with one of the approved browsers (Google Chrome, FIreFox, Safari) and go to www.virtus.org.

2 Open the internet with one of the approved browsers (Google Chrome, FIreFox, Safari) and go to This is the 1st screen you should see. STEP 1: If you have never done VIRTUS before, click here. If you have done VIRTUS previously STOP and talk to your local designee!

3 Use the down arrow to select the Davenport, IA (Diocese) then click Select Create a User Id and Password, please write it down. Then Continue. Put in ALL your information here. It will not advance if you don t complete all * areas. If you have alias please list those as well. Use your legal name as this will autofill during the background check process.

4 CONT. Put in ALL your information here. It will not advance if you don t complete all * areas. If you have alias please list those as well. Use your legal name as this will autofill during the background check process. List the location that is your primary location. Use the arrow to get a full list of locations. Then Click Continue You will be required to put in your role for each location you are employed or volunteer. This information is required to continue: 1 st section is 7 options before the divider line.

5 This is a shorten list but you will need to select all that apply below the gray divider line and then click continue

6 You will notice all the roles that are associated with the first location. If you assist at another location please click yes and then you will repeat the process of selecting your roles for that location. You will be added to show up on those entities reports. You will be required to put in your role for each location you are employed or volunteer. This information is required to continue: 1 st section is 7 options before the divider line.

7 This is a shorten list but you will need to select all that apply below the gray divider line and then click continue

8 You will see every time you add a location and roles it will show you what you have selected until you are done and select No for any other locations. Please select one of these options. This triggers the credit check. Then Continue

9 You would answer to NO to all 3 questions. By doing so, you will be directed directly to ESR. Clicking this button means you agree to follow all diocesan policies and stay compliant with SE requirements. Failure to follow policy and or requirements could result in termination. You can click on the PDF and download or read the policies or ask to read a copy at the parish/school.

10 STEP 2: Click on the yellow background check link to complete Step 3. Select the proper answer

11 Read the policies and then click this button to acknowledge. Choose the one that applies. Choose Yes or No and then Continue

Click this link to compete the background and or credit

You will be redirected to another website.

12 Click this link to compete the background and or credit check that is required by the Diocese of Davenport. You will be redirected to another website. When you are redirected to the ESR website, this is the screen you should see. You must click these boxes before it will let you advance. It is reminding you to have all these items with you before starting.

13 Make sure you are inputting your legal name.

14 You do not need to enter anything You will use your mouse to write your name and then you will click continue I have shown you what it will look like after you write your name as an example.

15 You will see a Pop Up Window that says: We Are Saving Your Information you have 30 mins to complete this section or it will time you out.

Please put your SS# here, if you don t have one, click the box and it will autofill 0 s for you.

16 This area will autopopulate what information you put into VIRTUS during the registration process. If it is not correct please fix it prior to going to the next screen. Please put your SS# here, if you don t have one, click the box and it will autofill 0 s for you. If you don t feel comfortable putting your full SS# in please use 0 s and then the last 4 of your SS#. Keep in mind the less information you put her the longer your background check will take to clear. If no driver s license please just put xx in the space. This name has to be the same as what is on your driver s license in order to run it properly.

17 If you have no prior addresses or had a foreign address outside the USA still click on this button

18 This is where you put your previous addresses if you have none or lived outside of the USA continue to the bottom and click on finished adding addresses

19 You need to click one of these items in the pop up window to advance. You will see a Pop Up Window that says: We Are Saving Your Information

You cannot be employed or volunteer until all 3 steps are completed successfully. When you log back into www.virtus.org you should see NO areas to finish.

20 This is the screen you want to see when you have completed the process. This lets you know that you have successfully completed the process. If you do not get this screen it is because you backed out or did not complete something. Contact your local parish/school designee asap. You cannot be employed or volunteer until all 3 steps are completed successfully. When you log back into you should see NO areas to finish. You should see an article that you can read and be on your toolbox tab. s: You will receive various s regarding the different steps. 1 from VIRTUS letting you know you registered and your user id. 2 from VIRTUS letting you know you have been activated by the SE office at the Diocese. 3 from ESR that gives you a receipt for and confirmation of electronic signature. 4 If you do not complete the background and or credit check you will get an with a link that is valid for 7 days to get back into the system to complete the background and or credit check. Sample is below.

21 EXPIRATION DATE: 2/11/ :00:02 PM Sent to: va training va training : trujillo@davenportdiocese.org On behalf of: Diocese of Davenport * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * READ CAREFULLY BEFORE ACTING UPON ANY INSTRUCTIONS * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Who is Employment Screening Resources? Employment Screening Resources (ESR) is a consumer reporting agency accredited by the National Association of Professional Background Screeners. They are the firm chosen by Diocese of Davenport to perform their employment related employment related background checks and credit checks. You can read more about ESR including viewing their privacy policy at Why am I receiving this ? This is an automatic response generated because your Virtus Training requires a background check and or credit check and you entered the Employment Screening Resources online background check interface from the Virtus registration website. What do I need to do? If you completed the background check process this does not apply to you; there is no further action required and you do not need to read any further. If you DID NOT COMPLETE the background check process, continue reading and follow the instructions provided below. If YOU DID NOT COMPLETE the ESR background check and or credit check process you should do the following: Make sure you have all the following information available prior to going online: o Personal information Your social security number Driver's license number and expiration date Your residential, work and school address history for the last 7 years including street names and numbers, city, state and when you lived, worked or studied at each address Okay, I'm ready to begin, what do I do next? Simply click here to login to our totally secure SSL encrypted website. If you have trouble with the link above, please cut and paste the URL below into your browser: Note: This login link will expire on 2/11/ :00:02 PM After logging in you will be guided step by step through the process. You will not be able to login after the expiration date above. Contact Virginia Trujillo, trujillo@davenportdiocese.org or if attempting to login after the expiration date.

How to Complete a 5 year Renewal Background Check or when ESR Link Expires

How to Complete a 5 year Renewal Background Check or when ESR Link Expires Welcome to the Diocese of Davenport. Thank you for agreeing to work with children and/or vulnerable adults in our diocese. In our diocese we require all those working with children and vulnerable adults