Oregon Phone Quick Reference Guide For Partner Mail VS R5 Setup
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1 Partner Mail VS R5 Setup 1 - Determine which slot of the Partner system the Partner Mail VS will occupy. According to the chart on page 2, determine which stations will be assigned to the voice mail hunt group 7. Do not install the Partner Mail VS without at least programming the voic hunt group Go into Partner system programming from either station 10 or 11 (Feature 00, press the left intercom 2 times). Perform the following tasks: Voice Mail Hunt Group 7 - Dial #505, dial 7, then assign (1) the voice mail hunt group stations as determined in step 1. Group Call Distribution - Dial #206, dial 7, dial the line number (01-31) to be answered by the auto attendant, and then assign (1) the line. Repeat for each line to be answered by the auto attendant. If this is a private line going to an individual station, you will instead assign VMS Line Cover (3) so that the auto attendant will answer with the mailbox owner s personal greeting instead of the main company greeting. You must also assign Line Ownership for private lines in the Partner Mail VS programming. VMS Hunt Delay (Partner Plus R3.1 or higher, Partner II R3.1 or higher, or Partner ACS R1 & R2) - Dial #506, assign Immediate (1), or Delayed (2) answer. The auto attendant will answer on either the 2nd ring (Immediate), or 4th ring (Delayed). VMS Hunt Delay (Partner ACS R3 or higher) Dial #506, dial 1 (Day) or 2 (Night), dial line number (01-15), dial number of rings before auto attendant answers (0-6) VMS Hunt Schedule (Partner Plus R3.1 or higher, Partner II R3.1 or higher, or Partner ACS R1 & R2) - Dial #507, assign Always (1), Day Only (2), or Night Only (3). If the auto attendant hunt schedule is set to either Day Only or Night Only, then a Night Service Button must be assigned to station 10 to toggle between day mode and night mode. VMS Hunt Schedule (Partner ACS R3 or higher) - Dial #507, dial line number (01-15), assign Always (1), Day Only (2), or Night Only (3). If the auto attendant hunt schedule is set to either Day Only or Night Only, then a Night Service Button must be assigned to station 10 to toggle between day mode and night mode. Night Service Button - Dial #503, dial 3, then touch a programmable button with lights to assign the Night Service Button to station 10. VMS Cover Rings (Partner Plus R4.0 or higher, Partner II R3.1 or higher, or Partner ACS R1 & R2) - Dial #117, dial the number of rings (1-9) before a transferred call is sent to a mailbox.
2 Partner Mail VS R5 Setup VMS Cover Rings (Partner ACS R3 or higher) Dial #321, dial an extension number, dial the number of rings (1-9) before a transferred call is sent to this extension s mailbox. Automatic VMS Cover - Dial #310, dial an extension number, then assign (1) or unassign (2) Automatic VMS Cover. This feature will automatically send calls for an extension to its mailbox after the assigned number of VMS Cover Rings. VMS Cover can also be activated manually by dialing Feature 15 at an extension, or pressing a programmed VMS Cover button. 3 - Power off the Partner system, plug in the Partner Mail VS module, insert the voic backup/restore card (2-port or 4-port) into the vertical slot on the front of the module, then power on the Partner system. Allow about 5 minutes for the Partner Mail VS to boot up. The green light on the VS Mail will be lit steady when the voic is ready for operation. Determining The VS Mail Hunt Group Stations 2-port systems Partner Plus or Partner II Partner II Expansion VS Mail Slot Hunt Group 7 Stations 20, 21 26, 27 32, 33 38, 39 44, 45 50, 51 56, 57 4-port systems Partner Plus or Partner II Partner II Expansion VS Mail Slot Hunt Group 7 Stations 18, 19, 20, 21 24, 25, 26, 27 30, 31, 32, 33 36, 37, 38, 39 42, 43, 44, 45 48, 49, 50, 51 54, 55, 56, 57 2-port systems Partner ACS with 206 expansion modules Hunt Group 7 Stations 22, 23 28, 29 34, 35 40, 41 2-port systems Partner ACS with 308 expansion modules Hunt Group 7 Stations 24, 25 32, 33 40, 41 48, 49 4 port systems Partner ACS with 206 expansion modules Hunt Group 7 Stations 20, 21, 22, 23 26, 27, 28, 29 32, 33, 34, 35 38, 39, 40, 41 4-port systems Partner ACS with 308 expansion modules Hunt Group 7 Stations 22, 23, 24, 25 30, 31, 32, 33 38, 39, 44, 41 46, 47, 48, 49
3 Partner Mail VS R5 Auto Attendant Selector Codes are 1-9. Codes 1-8 are factory set for Direct Extension Transfer. This means that the auto attendant sees the digits 1-8 as the first digit of an extension number. Code 9 is factory set to transfer directly to the attendant s mailbox without first ringing the extension. Selector codes can be changed to Selector Code Transfer to allow one digit transfer to an extension, Calling Group (71-74), or Hunt Group ( ). Selector codes can be changed to Announcement to play a recorded announcement. Changes to selector codes are made as follows: 1 - Press Intercom, dial Dial 3 for auto attendant programming 6 - Dial 1 for day menu, or 2 for night menu 7 - Dial 6 to modify the menu 8 - Dial a selector code (1-9) to modify 9 - Dial 9 to confirm that you want to modify this selector code, or dial 6 to cancel 10 - Dial 1 for Selector Code Transfer and enter extension or group number; or dial 3 for Announcement, dial an announcement number (1 or 2), and dial 1 to record announcement; or dial 5 for Direct Extension Transfer 11 - Repeat steps 8-10 to modify other selector codes 12 - Dial * # when finished modifying selector codes 13 - Dial # to use the existing Menu Prompt and save changes made to selector codes, or dial 1 to record a new Menu Prompt (continue with step 10 of next section) Day or Night Menu Prompts. These are the greetings played when the auto attendant answers a call, depending on whether the Partner system is in day or night mode. Changes to the auto attendant day or night menu prompts are made as follows: 5 - Dial 3 for auto attendant 6 - Dial 1 for day menu, or 2 for night menu 7 - Dial 6 to modify the menu 8 - Dial * # if no changes will be made to selector codes 9 - Dial 1 to modify the menu prompt 10 - Lift the handset, dial 1, record the menu prompt (up to 4 minutes), dial 1 to end 11 - Choose an option: dial 21 to re-record the prompt, or 23 to play back the prompt 12 - Dial * # to save the menu
4 Partner Mail VS R5 Mailboxes Adding a mailbox: 5 - Dial 4 for mailbox programming 6 - Dial mailbox number to be added and # 7 - Dial 4 to create this mailbox Deleting a mailbox 5 - Dial 4 for mailbox programming 6 - Dial mailbox number to be deleted and # (10 cannot be deleted) 7 - Dial * 3 to delete the mailbox 8 - Dial 9 to confirm mailbox deletion Assigning Outcalling Privileges (pager notification) 5 - Dial 4 for mailboxes 6 - Dial mailbox number to be assigned Outcalling Privileges and # 7 - Dial 5 for outcalling administration 8 - Dial 9 to allow outcalling 9 - Login to the mailbox that is assigned outcalling privileges to enable outcalling Assigning Line Ownership 5 - Dial 6 for Line Ownership programming 6 - Dial 4 to assign Line Ownership 7 - Dial a line number (01-31) and # 8 - Dial the line owner s mailbox number and #
5 Partner Mail VS R5 Backup/Restore Backing up Partner Mail VS R5 Programming 1 Verify that the backup/restore card is installed in the VS Mail card slot 2 Dial Intercom Dial 99# 4 Dial password (1234 is default) and # 5 Dial 9 6 Dial 8 7 Dial 8 8 Dial 9 to confirm backup procedure or 6 to cancel (This takes up to 3 minutes during which the voic will be out of service) 9 Do not hang up until you hear the voice prompt, backup successful Restoring Partner Mail VS R5 Programming 1 Verify that the backup/restore card is installed in the VS Mail card slot 2 Dial Intercom Dial 99# 4 Dial password (1234 is default) and # 5 Dial 9 6 Dial 8 7 Dial 9 (System prompts with date of last backup) 8 Dial 9 to confirm restore procedure, or 6 to cancel (This takes up to 3 minutes during which the voic will be out of service) 9 Do not hang up until you hear the voice prompt, restore successful
6 Partner Mail VS R5 Miscellaneous Determining Software Version 4 Dial 7. A voice prompt reports the software version. (R is required to be compatible with ACS R7 or higher.) Initializing All Programming To Factory Defaults 5 Dial Voice prompt says, System will be returned to factory defaults. Goodbye. 7 Hang up. Allow about 5 minutes for initialization. Brian Cox Oregon Phone
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