Office365 at Triton College

Transcription

1 Office365 at Triton College Logging in to Office365 The new log in page for Triton is At that page, enter your username in this format: and enter the same password you use to access the Mytriton portal, Colleague, or your individual desktop. Both the password and your username will be different from the old login credentials you used to access Pronto or Outlook. Viewing Your The default mail view will look something like this, with your mail folders to the left, list next to that, and the preview pane on the right. The viewer is customizable and can be changed fairly easily. 1

2 The folder view can be contracted by sliding to the left the dividing line between the folder list and the mail list. It can expanded by clicking on the double arrow >> immediately under the new mail button. The width of the preview pane may be changed by left-clicking on the border between the list and the preview pane, then dragging the border to the desired location. With preview pane maximized With list maximized To open an individual , simply double click on the in the list and a separate window will open with your message in its own reading pane which can be expanded to full screen or resized like any other window: 2

3 Composing New To compose a new , click either of the new mail composition buttons or or use the keyboard shortcut Ctrl + N to open the composition window. The new mail composition pane will appear to the right of the list (or above the list if you have reading pane on the bottom.) In the To: field, type the address of the intended recipient(s) of your or click the plus + on the right to bring up your contact list. If you wish to add a bcc: or add an importance tag or other message options, click the small ellipsis icon. Office365 places basic text editing tools at the top of the composition pane. These settings are for the current message only. To change these settings permanently, go to the gear icon in the upper right corner of the window, select Options, and then from the options pane, select Settings. There you will find options for changing your signature, receipt options, conversation options as well as setting the default values for fonts, size and color options for all messages. Adding Contacts There are several ways to add contacts to your Office365. You can add an individual contact manually by clicking on the People tab at the top of the page and clicking on the button, and then enter the contact information for the person. You may also add a new person by hovering over the blue lettering for the contact s name and clicking on the person icon. If the person has a Triton Office365 account, their details will already be populated. 3

4 You can also import contacts from an existing Outlook contact file. To export contacts from Outlook Open Outlook Click File > Open > Import. 3. Click Export to a file and click Next. 4. Select Comma Separated Values (Microsoft), and then click Next. 5. Select the Contacts folder, and then click Next. If there's more than one contacts folder, select the one you want to export. 6. Click Browse to choose where to save the file and to name it. 7. Click Next. 8. In the next window, click Map Custom Fields to customize how your contacts are exported. 9. Click Finish. Organizing your Active messages are highlighted in the list pane. To delete an individual message, click on the trash can to the right of the message details. The item will then be placed in the deleted items folder. You may also drag and drop any message to any folder in the mail folder pane. Just like with regular Outlook, you can select multiple messages by holding down the Ctrl key plus selected messages or hold the Shift key for the first and last items in a series which you wish to select. The grouped messages may then be moved to a folder, or you may Right-Click + Delete to delete multiple messages. 4

5 Changing Display Settings Creating Folders and Subfolders To create a folder at any level in the folder list, select the parent folder and Right-Click and select create new folder. Subfolders are slightly indented from their parent folders. There is a small triangle to the right of folders with subfolders. To expand or contract the subfolder list, simply click on that triangle. To make any existing folder a subfolder, simply drag that folder onto another folder label. To elevate a subfolder to another level, drag the subfolder at least one level higher and drop on a parent (or grandparent) label. The viewing area can be changed by clicking on the gear icon in the upper right corner of the window. Select display settings to change the look of Office365 to suit your needs. In the message list settings, you may choose to have the sender or subject on top and well as hide (or reveal) preview text from the message in the list pane. 5

6 The reading pane settings allow you to select if and where the preview pane is displayed relative to the folder and list panes. Remember to check the Apply to all folders box if you want this setting to apply to all folders. Otherwise, only the current folder will be viewed in the way you select. Conversations The Conversations setting allows you to control the organization of the conversation list. Office365 keeps track of replies and forwards of the same chain or conversation and keeps them together as a group. You can hide deleted messages from the chain as well as arrange the chronologic order of the conversation. 6

7 Working with People and Contact Lists The People area is what we used to call contacts. People allows you to create individual contacts for people with whom you do business and organize groups of your contacts into Contact Lists. Before you create a contact, keep in mind that Triton College already has created contacts for all people with a Triton address. Click on the Applications Button (hereinafter Apps) and click on the People App. This will show you a list of your contacts: To modify an individual contact, click edit the word edit. (Note, with a Triton College generated contact you have added, there will be some details which you cannot edit.) 7

8 To create or work with an existing Contact List, Click on the App button and select the People app. Existing Contact Lists will have a small triumvir icon. Contact Lists are contacts which are populated with individual people. The Contact List must exist before it can be populated. To create a Contact List: Click the New button in the upper right. Select Create Contact List from the dialogue box which appears. Give the Contact List a name and then save. Once you have created the list, you can populate it with existing Triton College employees very easily. Click the word edit on the left side of the Contact List pane. The Edit Contact List dialogue box will appear. When you start to type a name in the Members: input box, a list of your existing contacts whose names begin with the chosen letter will appear. To add an existing contact, click on the individual once their name appears below the input box. Note: If an individual contact does not have an address, you cannot add them to the contact list. 8