Tips & Tricks for using Winshuttle in General Accounting Clinton Jones Director of Product Management

Transcription

1 Tips & Tricks for using Winshuttle in General Accounting Clinton Jones Director of Product Management

2 About me Director of Product Management

3 Finance at the core Master Records General Ledger Postings Asset Accounting Budget & Planning

4 General Ledger Posting Sample Transaction Codes FB50 FB01 F-02 Support for : Basic postings CO-PA Cross Company Posting with Exchange Rates Choices for posting Transaction Recordings BAPIs Winshuttle Journal Entry

5 ROI from Postings For every 100 basic postings you will save approximately half a day in manual entry time

6 Challenges with manual Journal Postings Enjoy transactions behave differently to classic transactions FB50 vs FB01 and need different handling of the recordings Finance transactions rely on personalized settings You can use variants for screen layouts but be aware that the way you use variants needs to be handled with care use a search instead of a position selection Long text is supported but needs special handling of the recording. Document length (999 line limit)

7 Using a Transaction Recording Advantages Quick & Easy to create SAP Configuration aligned Flexible usage with loops With IF conditions Disadvantages Tricky the first time Lines post in reverse order* Personal settings * You could use a macro to change the order

8 Journal Postings : the header 1. To identify the header press <enter> after you have filled in all the header fields or use Effective use of WS with journal postings requires the use of a loop 2. Consider fixing the Doc Header Text with a so that you can identify journals posted with a Winshuttle program

9 Devise a script to set up the user settings

10 Document Attachment Use FB02 or FB03 to record the script in BATCH mode Used a formula to extract the document number from the log column 1 Then create a chain

11 Skip Screen for finance screen handling Record FB03 for Parked documents and use FB02 for Posted ones

12 Field level data validation

13 Using a BAPI for GL Postings Advantages Allows +/- values Doesn t need posting keys Not bound by transaction screens Many field combinations and permutations are possible Does not use the SAP transaction authorization model Lines are in the correct order Disadvantages There are several choices BAPI_ACC_DOCUMENT_POST BAPI_CASHJOURNALDOC_CREATE BAPI is designed for use by programmers Does not use the SAP transaction authorization model More complex to leverage May not work for CO-PA

14 Leveraging BAPI_ACC_DOCUMENT_POST 1 3 2

15 Winshuttle Journal Entry Advantages Comes with 30+ prebuilt recordings & BAPIs Available as a rich Add-In client in Excel Supports 15 Transactions and BAPIs Customizable/Configurable Has additional validation and handling rules Doesn t require understanding how to record a transaction Part of Studio & Studio Runner Disadvantages Has no recording technology May not cover all the combinations of scenarios you want Limited to Journal transactions and processes

16 Licensing & roles Connect JE Workbench JE Runner Central & Foundation Studio Transaction Studio Runner Transaction Runner Authors Customize Templates Add custom scripts Validate/Simulate Run Runners Validate/Simulate Run Reviewers Validate/Simulate Review

17 Customizing

18 Enhanced Features Special Runner buttons Document number return Offline Validation Balance Checking

19 Cool Features Long Document Splitting Own Script customize Document Attachment

20 Adding Workflow Why do it? Inconsistent Finance master records between SAP systems Inappropriate granting of authorizations to create Finance Master Records Duplicate Finance Master Records Paper or based approval processes Options to consider Standard WS Workflows in Central Custom Workflows in Foundation Mass record creates with Excel Single record creates with Excel or Web Forms

21 Standard Workflows in Central Standard Script Review Workflow Standard Data Review Workflows

22 New Features Central templates with no data review Fiscal Year setting Multi-Loop support Column Based Mapping (multi document posting)

23 Custom Workflow for master records WEB FORM BASED DATA GATHERING & APPROVAL EXCEL BASED DATA GATHERING & APPROVAL

24 Using Studio to extract Finance data Query IBAN example KP06 Example BAPI GL Account Example

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