WBS COMMITMENT LINE ITEMS

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1 Purpose The Project Commitment Line Items eport displays the values by Cost Element by debit date for each commitment line item created during the selected time frame. Commitment items include purchase requisitions (Peq), purchase orders (POrd), and fund commitments (EFnd). The purchase requisitions and purchase orders are debited by delivery date and funds commitments are debited by due date. If due date is left blank when the funds commitment is created, the commitment will default to the date created as the debit date. If the report was run on more than one Project or WBS Element, the report will list and total all the line items for each WBS Element and then provide a grand total for all items included in the selection criteria. Menu Path SAP Finance > WBS Elements > WBS Commitment Line Items Helpful Hints If a report is generated frequently using the same query, it can be saved as a selection criteria variant. When activated, selection criteria variants fill fields on the selection screen with the values you have saved. Users may set up a display variant to customize the organization of the report output, including addition/removal of columns and the order in which they are displayed. When viewing a field definition table, use the following guidelines for reading the /O/C column: = equired O = Optional C = Conditional Click (Search) to find a value and/or (Multiple Selection) to enter multiple values for a field when available. To help maximize the report output area you may close the Detailed Navigation window pane by clicking. Click to re-open the Detailed Navigation window and to select an alternate report. University of Nebraska Nebraska State College System Copyright

2 Procedure 1. Start the transaction using the menu path. 2. As required, complete/review the following fields: Field Name /O/C Description Project WBS Element Cost Element Cost Element Group Posting Date Enter Project number(s) Enter WBS Element Number(s) Enter the Cost Element number(s) Enter the Cost Element Group Enter the start date of the project or WBS. to Enter the end date of the project or WBS. Make sure that the end date is in the future in order to pick up any future-dated commitments. Open Items Only O Check if restricting the report to only open items. University of Nebraska Nebraska State College System Copyright

3 3. Click. 4. The report results open. Double-click a line to drill down to the source document. 5. In this case, the purchase order opens. Change Layout 6. Click on the toolbar. 7. To display the Fiscal Year, for example, on the report, select Fiscal Year from the Column Set column and click the left-pointing arrow. Do the reverse to remove a column from the report. University of Nebraska Nebraska State College System Copyright

4 8. Click (Continue). Filter Data Use the filter option to extract a subset of documents. For example, this option could be used to extract all documents from a single vendor. 9. Click. 10. Define filter criteria. For example, to filter on the vendor name: 10.1 Click Document Header Text in the right pane Click (Add filter criterion) Click (Filter) to set the values for the filter. University of Nebraska Nebraska State College System Copyright

5 11. Determine the values for filter criteria. For example, enter vendor in Document Header Text. Search text is case sensitive. 12. Click (Continue). 13. Click WBS Commitment Line Items report in the Detailed Navigation pane to return to the selection screen. esult You have completed this transaction. Updated 11/6/2009 University of Nebraska Nebraska State College System Copyright