Purpose of Goods Receipt Message indicator in Purchase Orders

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1 Purpose of Goods Receipt Message indicator in Purchase Orders Applies to: This article is applicable for SAP MM Module of SAP for version SAP 4.7 till SAP ECC 6.O. For more information, visit the Supply Chain Management homepage. Summary This article describes a process called Goods Receipt message indicator in Purchase Orders. This indicator specifying that the system is to issue an appropriate message to the buyer following each goods receipt in respect of this purchase order. Author: C.Venkatesh Kumar Company: Valgen Business Solutions Created on: 15 March 2010 Author Bio Venkatesh Kumar is working as a Material management consultant for Valgen Business Solutions. His area of interests is SAP Workflow, Country India Version SAP AG 1

2 Table of Contents Prerequisite... 3 Overview... 3 Purpose... 3 GR message Settings Purchase order Create output condition Records: Inventory Management Maintain Output Types... 7 Related Contents Disclaimer and Liability Notice SAP AG 2

3 Prerequisite The Knowledge of SAP MM, Table and field name knowledge are required to make use of this document in real practice. Overview GR message indicator is used to specifying that the system is to issue an appropriate message to the buyer following each goods receipt in respect of this purchase order. Once the Goods receipt is made a message has to be sent to sap mailbox to the corresponding purchasing group. Purpose The aim of the document is to provide an understanding of the GR message indicator process in SAP Materials Management. GR message indicator is particularly suitable for situation where the purchase order is created/raised at one place and the corresponding Goods receipt takes place at different location. GR message has the following advantages Communication errors are avoided No requirement of external software GR message Settings 1. Purchase order In the purchase order header data select the Delivery/Invoice tab activate the GR message check box 2. Create output condition Records: Inventory Management Go to MN21 Transaction code and select the output type MLGR Select the Key combination icon 2010 SAP AG 3

4 Select the GR Output radio button and maintain the following: Click the communication tab and system show you the dialogue box in that box system ask you to maintain the dummy recipient or not? Choose Yes 2010 SAP AG 4

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6 The dummy user is already assigned in the recipient column. We can assign the particular purchasing group user name or some other user names in the column. Activate the send Express check box. In the send with note screen menu bar select the Go to option and select the Execution parameter and maintain the parameters as shown in the below screen shot SAP AG 6

7 If you maintain the above settings you have received the simple message in your SAP inbox like Report Goods Receipt to Buyer. It doesn t contain the PO number, material number, vendor name, quantity etc. IMG Settings There is a small customization is required to obtain the above fields list. 3. Maintain Output Types SPRO IMG Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Types Select the MLGR Output type 2010 SAP AG 7

8 And double click the mail title and texts in dialog structure In Language EN select the Text icon select the go to menu bar option and click the change editor the following screen will appear SAP AG 8

9 Write following script and save it. Post the Goods Receipt and you will get a following message in your SAP Inbox 2010 SAP AG 9

10 Related Contents For more information, visit the Supply Chain Management homepage SAP AG 10

11 Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be over written during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold or seek to hold, SAP responsible or liable with respect to the content of this document SAP AG 11