Staff - Position Description
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- Sylvia Carter
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1 Staff - Position Description (FTE, Research Grant, and Time Limited positions) Create New Position Description Dept. Head Class & Comp Position Approved * Site trigger Action ,, AVP VP Modify Position Description Dept. Head Class & Comp Position Approved * Site trigger Action ,, Canceled AVP VP
2 Staff Posting (FTE, Research Grant, and Time Limited positions) Recruitment Approv ed - Pending Approved- Pending Posted * Site trigger to:,, College/ Division auto-moves from Posted, Reposted, or Internal statuses if Closing Date is populated Closed/ Removed from Web Desig nate Posti ng a s Fi lled Filled If multipl e positions Class & Comp Internal Posting Access Posting is not posted externally; must send QuickLink for Posting to invited applicants Posting Canceled posting can be canceled at any point by Recruitment owns some of these statuses
3 Staff Applicant Process and Hiring Proposal (FTE, Research Grant, and Time Limited positions) Applicant Workflow Under Review by Department Under Consideration Interview Approved/Pending Interviewed Finalist Recommend for Hire * Recruitment *Submit to - auto-moves when Offer Accepted by Applicant Hired Did not meet min qual - now now at filled Interviewed, Not Selected at filled System Determined Does Not Meet Min Quals ; applicant is screened out by Posting Specific Questions; View Only Withdrawn Applicant owns: all users can view Special Handling List : view only; applicant moves to this status automatically if on Special Handling List Hiring Proposal Workflow Dept. Head AVP Final Review VP Class & Comp Approved to make offer ( ) Approved to make offer () Approved to make offer ( ) Offer Declined Offer Accepted/ Create Onboarding ( Operations) Hire Approved ( Operations) to Recruitment
4 Faculty - Position Description (Research Grant and Time Limited positions only) Create New & Modify Position Description Dept. Head Class & Comp Position Approved *Site Trigger Action , Dept., College/ Division Canceled
5 Faculty Posting (FTE, Research Grant, and Time Limited positions only) College/ Division Analyst Affairs Vice Chancellor Chancellor Recruitment Approved -Pending Post Posted * S ite tri gg er to: Ini ti ator,, Colleg e/di vi sion auto-moves from Posted, Reposted, or Internal statuses if Closing Date is populated Closed/ Removed from Web Filled Internal Posting Access Posting Canceled
6 Faculty Applicant Process and Hiring Proposal (FTE, Research Grant, and Time Limited positions only) Under Review by Department/ Committee Under Consideration Interview Approved/ Pending Interviewed Finalist Recommend for Hire * Recruitment Hired auto-moves when Offer Accepted by Applicant Did not meet min qual - now Pre-Screened, now at filled Interviewed, Not Selected at filled System Determined Does Not Meet Min Quals ; applicant is screened out by Posting Specific Questions; View Only Withdrawn Applicant owns: all users can view Special Handling List : view only; applicant moves to this status automatically if on Special Handling List Hiring Proposal Workflow Dept. Head College/ Division Analyst Affairs College/ Division Chancellor Approved to make offer ( ) Approved to make offer (College/ Division ) Offer Accepted/ Create Onboarding Offer Declined Hire Approved ( Operations) to Recruitment
7 Adjunct Faculty/Temporary Staff Position Description (Primarily only Exempt Temporaries) Affairs Class & Comp Position Approved *Site Trigger Action ,, College/Div. Canceled
8 Adjunct Faculty/Temporary Staff Posting Affairs College/ Division Recruitment Approv ed - Pending Approved- Pending Post auto-moves from Approved-Pending at 12:00 am on Posting Date Posted Close/ Remove from Web Return to Posted auto-moves from Posted, Reposted, or Internal statuses if Closing Date is populated Closed/ Removed from Web Desig nate Posti ng a s Fi lled Filled Quick Hire Posting is not posted externally; must send QuickLink for Posting to invited applicants Recruitment owns some of these statuses Posting Canceled posting can be canceled at any point by
9 Adjunct Faculty/Temporary Staff Applicant Review auto-moves when Offer Accepted by Applicant Under Review by Department Under Consideration Interview Approved/Pending Interviewed Finalist Recommend for Hire * Recruitment *Submit to - Hired Did not meet min qual - now now at filled Interviewed, Not Selected at filled System Determined Does Not Meet Min Quals ; applicant is screened out by Posting Specific Questions; View Only Withdrawn Applicant owns: all users can view Special Handling List : view only; applicant moves to this status automatically if on Special Handling List
10 Adjunct Faculty/Temporary Staff Hiring Proposal Approved to make offer ( ) Offer Declined Dept. Head VP Affairs Approved to make offer () Offer Accepted/ Create Onboarding Hire Approved ( Operations) to Recruitment December 4, 2017
11 Student Posting Student Department Recruitment Approved- Pending Post auto-moves from Approved-Pending at 12:00 am on Posting Date Posted Close/ Remove from Web Return to Posted auto-moves from Posted, Reposted, or Internal statuses if Closing Date is populated Closed/ Removed from Web Desig nate Posti ng a s Fi lled Filled Internal Posting Posting Canceled
12 Student Applicant Process and Hiring Proposal Applicant Workflow Student auto-moves when Offer Accepted by Applicant Under Review by Department Under Consideration Interview Approved/Pending Interviewed Finalist Recommend for Hire *Submit to - Hired Did not meet min qual - now now at filled Interviewed, Not Selected at filled System Determined Does Not Meet Min Quals ; applicant is screened out by Posting Specific Questions; View Only Withdrawn Applicant owns: all users can view Special Handling List : view only; applicant moves to this status automatically if on Special Handling List Hiring Proposal Workflow Student Department College/ Division Financial Aid College/ Division Department Hire Approved
13 USC User Types Affairs: Scope (Faculty only) Analyst: Scope (Faculty only) : Scope Chancellor: Scope : Scope VP: Scope Vice Chancellor: Scope (Group Member Prompt) Affairs Coordinator: Department Scope (View only) Dept. Head: Department Scope AVP: Department Scope : Department Scope : Department Scope Applicant : Personal Scope : Personal Scope Search Committee: Personal Scope Student : Personal Scope ATS View Only: Organizational Scope Hiring Proposal View Only: Organizational Scope Administrator (SSCA): System Administrator Class & Comp: Organizational Scope Operations: Organizational Scope Recruitment: Organizational Scope Recruitment Partner: Organizational Scope
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