Student Hiring Manager Applicant Tracking
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1 East Carolina University Student Hiring Manager Applicant Tracking User s Guide Version 1, September 2017
2 Table of Contents Student Hiring Manager Applicant Tracking User s Guide... 1 Table of Contents... 2 Overview... 3 Create a New Job Posting... 3 Create a Guest User Account Review the Applicant Pool Create the Hiring Proposal Version 1, September 2017 Page 2
3 Overview The Applicant Tracking module is used to create, post and review job vacancies for student positions such as Federal Work Study, graduate assistantships, undergraduate assistantships, hourly self-help positions. Create a New Job Posting 1 Log in to People Admin using your PirateID. Change the module to Applicant Tracking, if needed. 2 Change the Default User Group (top right corner) on your home page to Temp/Student/Post Doc/Non PD EHRA Initiator. 3 The page should automatically refresh. A blue confirmation message will appear at the top of the screen (pictured below). Note: The menu may change based on your default settings. 4 Click the Posting tab and choose Student from the drop-down. Version 1, September 2017 Page 3
4 5 Click Create New Posting. A Create New dialog box opens with 3 options. 6 Choose Create from Position Type. You may also select Create from Posting if the position has been posted before or Create from Posting Template if a template has been created. 7 The New Posting page displays. Complete the requested information on the page to include the position title, division, and departmental information. Version 1, September 2017 Page 4
5 If you would like to receive reference information through the PeopleAdmin system, please select Interviewed Pending References in the Reference Notification field. Also, please select reference letter in the Recommendation Document Type field. 8 Verify that the Accept Online Application box is checked. 9 Click Create New Posting (bottom right of the screen). The Editing Posting menu displays. 10 Complete all fields on the Position Details page as needed. Version 1, September 2017 Page 5
6 11 Click Save. 12 Click Next. The Candidate Information page displays. Complete all of the fields on the Candidate Information page as needed. If you have already identified a student for the position, the Student Employment Office will contact the student to complete the application process. 13 Click Save. 14 Click Next. The Reference Collection page displays. Indicate if your references are to be obtained through PeopleAdmin. Click Yes or No. If yes, indicate the minimum and maximum number of references. Version 1, September 2017 Page 6
7 15 Click Save. 16 Click Next. The Supplemental Questions page displays. If you wish to create add supplemental questions, please select from approved questions or submit a question for approval. 17 Click Save. 18 Click Next. The Documents Needed to Apply page displays. Select any documents you would like the candidates to attach. Select the documents to include in the application. Note: The default is Not Used. You must indicate if the document is required or optional. Version 1, September 2017 Page 7
8 19 Click Save. 20 Click Next. The Posting Documents page displays. Complete the Posting Documents page as needed. 21 Click Save. Click Next. The Guest User page displays. If you DO NOT wish to create a Guest User, click the Summary tab. If you wish to create a Guest User, see the Create a Guest User instructions below. 22 Click on the Summary tab. Review the information for accuracy. 23 Click Take on this Posting. The Workflow s menu displays. Version 1, September 2017 Page 8
9 Click Submit for Posting. 24 Click Submit. Version 1, September 2017 Page 9
10 Position Details Fields Choose all appropriate fields that apply to this position. Field Name Advertising Department Academic Term/Year Position Title Number of Vacancies Job Description Preferred (Majors, Experience, GPA, etc.) Special Instructions to Applicants Open and Close Dates Applicant Reviewer Description This indicates the department where the position is located. Required. This indicates the appointment term for this position. Required. Provides information concerning the type of position. Required. Indicates the number of positions that are available. Required. Description of the duties to be performed. Description of any preferences of the ideal candidate. Conveys vital information to the applicant. Used by departments to indicate future open dates and longer close dates. Otherwise, posting will post when received and be posted for 45 calendar days unless a candidate has been identified as indicated on the candidate information tab. Will allow multiple users to have access to candidates and make appropriate changes to the applicant statuses. Version 1, September 2017 Page 10
11 Create a Guest User Account Create a guest account for search committee members or others. 1 Select the Guest User tab. The Guest User page displays. Click Create Guest User Account. 2 Verify the user name and password. Update or change the password, if needed. 3 Enter the guest user s address. 4 Click Update Guest User Recipient List. Version 1, September 2017 Page 11
12 Review the Applicant Pool Once the posting is approved, applicants appear in your queue as they submit an application. Review applicants, update the status of unsuccessful candidates and move the successful candidate to a Candidate of Choice status by following these steps. 1 Log in to PeopleAdmin with your PirateID. Change the module to Applicant Tracking, if needed. 2 Change the Default User Group (top right corner) on your home page to Applicant Reviewer. 3 The page should automatically refresh. A blue confirmation message will appear at the top of the screen. Note: The menu may change based on your default settings. 4 Postings that have applicants ready for review will display in your inbox. Click on the Job Title which will open up the posting. Version 1, September 2017 Page 12
13 5 Click the Applicants tab. All applicants for that posting are listed. 6 Click the name of an applicant to review. The job application displays. 7 To view supplemental documents, scroll to the bottom of the page and select View under Combined Documents. Otherwise, proceed to 8. 8 Click Take on Job Application. 9 Option 1. To recommend the candidate for hire, change the status to Candidate of Choice. The Start Hiring Proposal option appears in the Take on Job Application section. Option 2. If you are not recommending the candidate for hire, choose the appropriate workflow action. 10 Click Next at the top of the page to move to the next applicant. 11 Follow these steps to review all additional applicants. Version 1, September 2017 Page 13
14 Create the Hiring Proposal The Create Hiring Proposal action identifies the candidate/s selected for the posted position. A Hiring Proposal is only used for Self Help and Undergraduate Assistantships. Graduate Assistants and Federal Work Study hiring processes will follow a separate process. 1 Log in to PeopleAdmin with your PirateID. Change the module to Applicant Tracking, if needed. 2 Change the Default User Group (top right corner) on your home page to Applicant Reviewer. 3 The page should automatically refresh. A blue confirmation message will appear at the top of the screen. Note: The menu may change based on your default settings. 4. Click on the Job Title which will open up the posting. Version 1, September 2017 Page 14
15 5 From the Applicants tab, choose the candidate. 6 Click Take On Job Application to change the applicant s status to Candidate of Choice. Click Start Student Hire/Self Help Hiring Proposal. Commented [ST1]: May need to update screenshots closer to go live date. 7 Click Start Hiring Proposal. Version 1, September 2017 Page 15
16 The Editing Hiring Proposal menu displays. Complete all required fields. 8 Click Next to work through the remaining tabs. 9 From the Summary tab, click Take on Hiring Proposal. 10 Click Submit. Version 1, September 2017 Page 16
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Carnegie Mellon University Master of Science in Computational Finance QuantConnect Employer User Guide Sondi Pripstein, New York Career Counselor Email: Sondip@cmu.edu Phone: 412-268-7829 Katie Cassarly,