Letters.org. DECLINE REQUEST FOR DONATION. Included: Decline Request for Donation

Transcription

1 Letters.org DECLINE REQUEST FOR DONATION Included: Introduction Tips Sample Template 1

2 Introduction The decline letter is meant to specify as to why a request for a donation has been turned down and the reasons underlining it. The reason can be stated or it can be rejected on general terms. It depends on the mentality and attitude of the person who writes the letter. The letter can adopt the tone of a positive language and friendly spirit but at the same time no compromise should be made on its formal nature Tips Tips for writing The letter should be polite and apologetic It should clearly state or hide the reason for rejection The tone of the letter can be either pacification or neutral If pacification, you can mention future scope for cooperation If, neutral you can directly state the points and leave it 2

3 Sample From, Date- To, Subject: Decline request for donation Respected Sir/Madam, I appreciate the charity work carried out by your organization and I am all the more happy to note that in several parts of the country such works are carried out without any hindrance. It gives me pleasure to be considered as a well-wisher but at the same time express my apology not to become a part of the project which is currently running. It is on account of some business problems. My company is under financial crunch and we are striving hard to overcome it. Let me hope that in future there may be occasions that prompt me to associate with you in some way. Hope to contact you soon in future course of time. Thanking you, Yours sincerely, Joseph Sas 3

4 Template From, Date: (Date on Which Letter is Written) To, Subject - (Mention the purpose) Respected (Name of the authority) I Mr./Mrs. (name of the donor) is writing this letter in response to the one you have sent across to me last month for donation. Let me express my thankfulness for your kind heartedness to consider me as a well-wisher of yours. But I am sorry to say that I cannot help you at this stage. In future let us hope that on some occasion we can mutually cooperate Thanking you. Sincerely, 4

5 Name and signature 5

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