Electronic Award Letter Field Guide v. 6,

Transcription

1 Field Name/ <header> N/A N/A N/A N/A School Name N/A N/A Agency Name Institutional Master DOE School Code N/A N/A Title IV school code From the Institutional Master. BEOG-CAMPUS Can have problems if college has junk data in this table. Datafile Tracking Number N/A N/A Static version code. K-parm Not used by Nellie Mae programs anymore, but still required in record. Upload Date N/A N/A Run Date of Job Run Date of Job Academic Year N/A N/A Range of academic year, e.g Delimiter N/A N/A Delimiter Hard coded in job Version code N/A N/A Version code as specified by Nellie Mae <student info> N/A N/A K-parm Must match template version established by user. Address 1 N/A Student address Option 1: SMS address Option 2: ISIR address as loaded into Screen 1 Option 3: Suppress addresses. Specify 1 source or leave optional by using a key value to switch source. Validate , MAX 75 char Sending addresses: If exists pass it and code in field 6, if not send blank and do not send code in field 6.

2 Unique Student ID 2 Social security number Student Master SSN in this field is NOT used to populate Section 3 of Web site. See fields Student First Name 3 Name/Addrss First Name Student Master May require stripping of MI if data loaded from SMS. See stripping routine in SM9739J Student s Middle Name 4 Name/Addrss Middle Initial Student Master NEED OUT does not load the middle initial, will only be passed if entered manually. Student s Last Name 5 Name/Addrss Last Name Student Master Pass a period if last name is blank. code 6 N/A User defined code. Key value in SAFERS Table Master If you have an address, you MUST pass the code (for example, 100). If there is NO address passed in the data field, then you MUST NOT pass an code in the data file. Student address 1 7 Name/Addrss Student address 1 Student Master Student address 2 8 Name/Addrss Student address 2 Student Master City 9 Name/Addrss City Student Master State 10 Name/Addrss State Student Master Zip (5) 11 Name/Addrss Zip Code Student Master

3 Zip (+4) 12 Name/Addrss Last 4 digits of zip code Student Master Blank OK. Additional data associated with student mailing address 13 Name/Addrss blank None (N/A) 40 char max, free form text not requested by users to populate. Users confirmed they will not use this field at 10/22/03 meeting. N/A N/A Award Header Information (1) School Address (2) User Setup on Template N/A User Setup on Template N/A Defined by user on Web site, not taken from SAFERS. A1 14 Award Letter A2 15 Award Letter A3 16 Award Letter A4 17 Award Letter A5 18 Award Letter A6 19 Award Letter Social Security Number Student Identification Number From Student Master (Screen 1) STD-ID-NO From SID-SSN-XREF-D in the SM database. SID

4 A7 20 Award Letter A8 21 Award Letter A9 22 Award Letter A10 23 Award Letter 24 Text Section Introduction to Award (4) Pass a user-defined 3- character value from the SAFERS Table Master to specify text name code, for example 100 or TOP. 25 Text Section (9) Pass a user-defined 3- character value from the SAFERS Table Master to specify text name code, for example 200 or MID. 26 Text Section (9) Pass a user-defined 3- character value from the SAFERS Table Master to specify text name code, for example 300 or LOW. B1: Summer 200x 27 Budget & Enrollment level for Summer header. Key Value from SAFERS Table Master. Key Value from SAFERS Table Master. Key Value from SAFERS Table Master. Enrollment level from FIN-MISC position 1 B2: Fall 200x 28 Budget & Enrollment level for Fall Enrollment level from 10 optional fields

5 FIN-MISC position 2 B3: Winter 200x 29 Budget & Enrollment level for Winter Enrollment level from FIN-MISC position 3 B4: Spring 200x 30 Budget & Enrollment level for Spring Enrollment level from FIN-MISC position 4 B5: Summer 200x 31 Budget & Enrollment level for Summer trailer Enrollment level from FIN-MISC position 5 B6 Cost of Attendance 32 Budget & Cost of Attendance Cost of Attendance from STD-BUD-AMT Cost of attendance is also referred to as the student budget. B7 EFC 33 Budget & Estimated Family Contribution (EFC) EFC from Student Financial Detail BEOG-INDEX B8 Need 34 Budget & Need Student need from STD-NEED B9 35 Budget &

6 B10 36 Budget & 37 Student Specific Section (10) Free form, unlimited text section that is specific for each student. Data is placed on Web form as passed in data file. Unlimited field, free form text. what data should be Users decided not to use this field. <aid data section> Multiple aid data sections to one student info section in the file. Each aid data section pertains to one award code or FAPC code and specifies the session for the awards. Unique Student ID 1 N/A SSN, must match SSN from <Student Info> section. Student Master Award Code 2 Award Information (6) section. Award Code or Sub Code Student Award Detail 1 line, per student, per award. Pass award code unless there is a 3-digit numeric in the sub-code field. If so, pass the 3-digit numeric from sub-code field.

7 N/A 3 Financial Aid Award Information (6) Award Amount from Summer term (first). If not aid in Summer, leave blank. session equal to Summer header (e.g. A341) from Student Award Detail that Up to 10 periods of enrollment, predefined for each field (summer, fall, winter, spring). Our system will only use 5 periods of enrollment (sessions). 4 Award Amount from Fall term. If not aid in Fall, leave blank. 5 Award Amount from Winter term. If not aid in Winter leave blank. 6 Award Amount from Spring term. If not aid in Spring leave blank. 7 Award Amount from Summer term (last). If not aid in Summer leave blank. session equal to Fall (e.g. A342) from Student Award Detail that session equal to Winter (e.g. A343) from Student Award Detail that session equal to Spring (e.g. A344) from Student Award Detail that session equal to Summer trailer (e.g. A345) from Student Award Detail that

8 8 N/A Blank no session 9 N/A Blank no session 10 N/A Blank no session 11 N/A Blank no session 12 N/A Blank no session <estimated billing section> N/A N/A N/A N/A Leave blank, not for CTC use. <student specific section> Free form text section. Unique Student ID 1 N/A SSN Student Master Student specific message 2 Section 10 (No max length on this field.) N/A N/A Users decided at 10/22/03 meeting that nothing will be passed in this section. <trailer> N/A End of File college Institutional Master for Hard-code the words: name field name. End of File College name is variable.