MIS Reporting Calendar ~ Community College
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1 Preliminary Reports (Run as often as needed throughout the quarter to check for data accuracy) PG800R Preliminary Quarterly Staff Extract--for PPMS data verification MG001R Preliminary MIS Student/Class Reporting--for SMS data verification Final Reports (After your quarter has ended and you are satisfied with the accuracy of the MIS Preliminary Reports, run the following Job Groups in the order shown a final time) PG800R Final Quarterly Staff Extract--When scheduling this job group, select as follows: Single College Districts--CR6210J Mulit-College Districts--CR6209J (districts need to run this job group for each college) MG003Q Final Quarterly Staff Extract--Final MIS Student / Class / Personnel extract The MG003Q job group must be RUN and RELEASED as follows: Quarter Release by NOON Summer YRQ = B781 9/14/2017 Fall YRQ = B782 12/21/2017 Winter YRQ = B783 3/29/2018 Spring YRQ = B784 6/27/2018 Please remember that your data needs to be released to SBCTC as follows: Time NOON as shown above Via dataservices@sbctc.edu By sending your release to us via the Data Services address, your release is automatically sent to our Data Services Team. This helps ensure that your release is recognized. Page 1 of 9
2 Quarter: Summer Fri, 7/14/17 General Implementation General Implementation run by SBCTC-ITD Fri, 7/21/17 PG801R (PPMS) Job Class_Extract SR2214J (SMS) Course_Extract for courses added to/modified in the Course-Inven-Master dataset in TBL3 since the last TBL3 implementation. Transported to SBCTC for audit and/or approval purposes. YRQ = B781; 2214-MODE= F Thu, 7/27/17 SR1212J (SMS) EDI/ADI/LEP reset runs once a year. Job clears the economically disadvantaged, academically disadvantaged, and limited English proficiency indicators in the previous academic year from the student biographic records. Fri, 7/28/17 SR1211J (SMS) Economically Disadvantaged Indicator (EDI)_Set to Y in the student biographic record for every student record extracted from the customer accounts database. YRQ = B781 Fri, 8/4/17 TBL 3 Implementation TBL 3 Implementation run by SBCTC-ITD Mon, 8/7/17 CM5201J (SMS) Copies the master COURSE coding information from the TBL3 database to the SM database. CM5202J (SMS) Copies the master PROGRAM coding information from the TBL3 database to the SM database. Thu, 9/7/17 WABERS Qtrly Snapshot WABERS Quarterly Snapshot is automatically taken for loading into the Data Warehouse. Thu, 9/14/17 MG003Q_Finals RELEASE Finals_RELEASE. ***Must be RELEASED BY NOON via to dataservices@sbctc.edu. Refer to MISCalendar cover sheet for details: This information is transported to the SBCTC processor. YRQ = B781 Page 2 of 9
3 Quarter: Summer Fri, 9/15/17 SR1281J (SMS) Program extracts unusual action code data for students enrolled in the optional YRQ input (blank for all YRQ). Only Unusual Action Codes = F$ or that contain a &,!, or + are considered. This information is written to a file and transported to the SBCTC processor. YRQ = (Leave Blank) Mon, 9/18/17 SR9898J (FA) Financial Aid_Extract using NEED18 for current quarter. PG820Q (PPMS) Part-time Faculty Health Benefits_Extract. Note: Quarter Begin and Quarter End are in your college SM5020 College Quarter Information YRQ = B781; QTR-BEG-DATE and QTR-END-DATE Thu, 9/28/17 SR1280J (TRAN) Transcript_Extracts for students enrolled during the eight previous quarters. This information is transported to the SBCTC processor. The data includes Summer Quarter and Final Year End data for the previous year. YRQ = B781 Page 3 of 9
4 Quarter: Fall Fri, 9/29/17 General Implementation General Implementation run by SBCTC-ITD Wed, 10/4/17 SR9798J (FA) Final Financial Aid_Extract using NEED17 for previous academic year. Note: Fall quarter only. Fri, 10/13/17 MG005Q_10th Day RELEA 10th Day_RELEASE. ***Must be RELEASED BY NOON via to PG800R & MG001R must have already been run for the desired YRQ. See directions at: YRQ = B782 Tue, 10/31/17 SR1211J (SMS) Economically Disadvantaged Indicator (EDI)_Set to Y in the student biographic record for every student record extracted from the customer accounts database. YRQ = B782 Fri, 11/3/17 PG801R (PPMS) Job Class_Extract Fri, 11/17/17 SR2214J (SMS) Course_Extract for courses added to/modified in the Course-Inven-Master dataset in TBL3 since the last TBL3 implementation. Transported to SBCTC for audit and/or approval purposes. YRQ = B782; 2214-MODE= F Fri, 12/1/17 TBL 3 Implementation TBL 3 Implementation run by SBCTC-ITD Mon, 12/4/17 CM5201J (SMS) Copies the master COURSE coding information from the TBL3 database to the SM database. CM5202J (SMS) Copies the master PROGRAM coding information from the TBL3 database to the SM database. Page 4 of 9
5 Quarter: Fall Thu, 12/21/17 MG003Q_Finals RELEASE SR1281J (SMS) Finals_RELEASE. ***Must be RELEASED BY NOON via to Refer to MISCalendar cover sheet for details: This information is transported to the SBCTC processor. Program extracts unusual action code data for students enrolled in the optional YRQ input (blank for all YRQ). Only Unusual Action Codes = F$ or that contain a &,!, or + are considered. This information is written to a file and transported to the SBCTC processor. YRQ = B782 YRQ = (Leave Blank) Fri, 12/22/17 PG820Q (PPMS) Part-time Faculty Health Benefits_Extract. Note: Quarter Begin and Quarter End are in your college SM5020 College Quarter Information YRQ = B782; QTR-BEG-DATE and QTR-END-DATE Tue, 12/26/17 SR9898J (FA) Financial Aid_Extract using NEED18 for current quarter. Wed, 1/3/18 PG409A_Prelim (PPMS) HEPB Affirmative Action_Reporting. Creates extract that is sent to the SBCTC processor for consolidated reporting. AFFIRM-DATE = Wed, 1/10/18 PG409A_Final (PPMS) HEPB Affirmative Action_Reporting. Creates extract that is sent to the SBCTC processor for consolidated reporting. AFFIRM-DATE = Thu, 1/11/18 WABERS Qtrly Snapshot WABERS Quarterly Snapshot is automatically taken for loading into the Data Warehouse. Fri, 1/12/18 SR1280J (TRAN) Transcript_Extracts for students enrolled during the eight previous quarters. This information is transported to the SBCTC processor. YRQ = B782 Page 5 of 9
6 Quarter: Winter Fri, 1/19/18 General Implementation General Implementation run by SBCTC-ITD Fri, 2/16/18 SR1211J (SMS) Economically Disadvantaged Indicator (EDI)_Set to Y in the student biographic record for every student record extracted from the customer accounts database. YRQ = B783 Wed, 2/21/18 PG801R (PPMS) Job Class_Extract PG416A_Prelim (PPMS) IPEDS Combined Reporting. Single campus colleges use EAP-RPT- OPT = I; multi campus colleges use EAP-RPT-OPT = C. IPEDS-AS-OF- DATE = Fri, 2/23/18 SR2214J (SMS) Course_Extract for courses added to/modified in the Course-Inven-Master dataset in TBL3 since the last TBL3 implementation. Transported to SBCTC for audit and/or approval purposes. YRQ = B783; 2214-MODE= F Fri, 3/9/18 TBL 3 Implementation TBL 3 Implementation run by SBCTC-ITD Mon, 3/12/18 CM5201J (SMS) Copies the master COURSE coding information from the TBL3 database to the SM database. CM5202J (SMS) Copies the master PROGRAM coding information from the TBL3 database to the SM database. Wed, 3/14/18 PG416A_Final (PPMS) IPEDS Combined Reporting. Single campus colleges use EAP-RPT- OPT = I; multi campus colleges use EAP-RPT-OPT = C. IPEDS-AS-OF- DATE = Page 6 of 9
7 Quarter: Winter Thu, 3/29/18 MG003Q_Finals RELEASE Finals_RELEASE. ***Must be RELEASED BY NOON via to Refer to MISCalendar cover sheet for details: This information is transported to the SBCTC processor. YRQ = B783 Fri, 3/30/18 PG820Q (PPMS) Part-time Faculty Health Benefits_Extract. Note: Quarter Begin and Quarter End are in your college SM5020 College Quarter Information YRQ = B783; QTR-BEG-DATE and QTR-END-DATE SR1281J (SMS) Program extracts unusual action code data for students enrolled in the optional YRQ input (blank for all YRQ). Only Unusual Action Codes = F$ or that contain a &,!, or + are considered. This information is written to a file and transported to the SBCTC processor. YRQ = (Leave Blank) Tue, 4/3/18 SR9898J (FA) Financial Aid_Extract using NEED18 for current quarter. Thu, 4/12/18 WABERS Qtrly Snapshot WABERS Quarterly Snapshot is automatically taken for loading into the Data Warehouse. Fri, 4/13/18 SR1280J (TRAN) Transcript_Extracts for students enrolled during the eight previous quarters. This information is transported to the SBCTC processor. YRQ = B783 Page 7 of 9
8 Quarter: Spring Fri, 4/20/18 General Implementation General Implementation run by SBCTC-ITD Fri, 4/27/18 SR1211J (SMS) Economically Disadvantaged Indicator (EDI)_Set to ''Y'' in the student biographic record for every student record extracted from the customer accounts database. YRQ = B784 Fri, 5/11/18 SR2214J (SMS) Course_Extract for courses added to/modified in the Course-Inven-Master dataset in TBL3 since the last TBL3 implementation. Transported to SBCTC for audit and/or approval purposes. YRQ = B784; 2214-MODE= F Tue, 5/15/18 PG801R (PPMS) Job Class_Extract Fri, 5/25/18 TBL 3 Implementation TBL 3 Implementation run by SBCTC-ITD Tue, 5/29/18 CM5201J (SMS) Copies the master COURSE coding information from the TBL3 database to the SM database. CM5202J (SMS) Copies the master PROGRAM coding information from the TBL3 database to the SM database. Wed, 6/27/18 MG003Q_Finals RELEASE Finals_RELEASE. ***Must be RELEASED BY NOON via to dataservices@sbctc.edu. Refer to MISCalendar cover sheet for details: This information is transported to the SBCTC processor. YRQ = B784 Thu, 6/28/18 SR1281J (SMS) Program extracts unusual action code data for students enrolled in the optional YRQ input (blank for all YRQ). Only Unusual Action Codes = F$ or that contain a &,!, or + are considered. This information is written to a file and transported to the SBCTC processor. YRQ = (Leave Blank) Fri, 6/29/18 PG820Q (PPMS) Part-time Faculty Health Benefits_Extract. Note: Quarter Begin and Quarter End are in your college SM5020 College Quarter Information YRQ = B784; QTR-BEG-DATE and QTR-END-DATE Page 8 of 9
9 Quarter: Spring Fri, 7/6/18 SR9898J (FA) Financial Aid_Extract using NEED18 for current quarter. Thu, 7/12/18 WABERS Qtrly Snapshot WABERS Quarterly Snapshot is automatically taken for loading into the Data Warehouse. Fri, 7/20/18 SR1280J (TRAN) Transcript_Extracts for students enrolled during the eight previous quarters. This information is transported to the SBCTC processor. YRQ = B784 Page 9 of 9
MIS Reporting Calendar ~ Community College
Preliminary Reports (Run as often as needed throughout the quarter to check for data accuracy) PG800R Preliminary Quarterly Staff Extract--for PPMS data verification MG001R Preliminary MIS Student/Class
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