U s e r G u i d e. How do I book my CPD courses online? How do I find out whether I am on a course? How do I check up on the course details?

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1 Online CPD Solutions U s e r G u i d e How do I book my CPD courses online? How do I find out whether I am on a course? How do I check up on the course details?

2 Online CPD Solutions User Guide Contents Sections Page A How to find the new Online CPD Solutions System 3 B How to browse all the available CPD courses 3 How to use the filters to find courses in the Course List C 4 D Where to log in and where to find useful CPD information 4 How to obtain your Username and Password E 5 F How to change your user details 6 G How to change your password 7 H How to book your CPD courses online 8-9 How to view courses you have requested I 10 How to view courses you have attended J

3 A How to find the new Online CPD Solutions System 1. Go to Then select Mini Webs 2. Click the S and then go to Schools Services CPD 3. Finally,click the link to CPD Solutions. 4. From here you can view a list of courses and view details of a particular course. B How to browse all the available CPD courses Click Course View to see all the available courses in alphabetical order: Click a course title to see details of that course Click Calendar View to see all the available courses in chronological order: Click a course title to see details of that course Some courses are run more than once. Calendar View will show all the instances of a repeated course, organised by date. If you are looking at a Course Details page, you can return to the Course List by clicking the Go Back link at the bottom of the page. 3

C How to use the filters to find courses in the Course List At the top of the Course List page are three drop-down filter options.

All the filters have been changed back to Any-. When you click update, you will be returned to the complete course list.

4 C How to use the filters to find courses in the Course List At the top of the Course List page are three drop-down filter options. If you are looking for courses on a particular level you can choose from the drop-down lists: Then click update to see only the courses that fit your selections. To remove your selections and return to the complete Course List, choose Any- on all the drop-down list options and click update again All the filters have been changed back to Any-. When you click update, you will be returned to the complete course list. D Where to log in and where to find useful CPD information On the right-hand side of the Course List page is a green box: If you have an Online CPD Username and Password, you can log in here. See next page to find out how to obtain your Username and Password. 4

5 E How to obtain your Username and Password Before you can book a course online, you must have a Username and Password. Schools have been asked to provide a list of addresses for all staff. This is normally the address you already have at your school or base, eg asmith@bbb.dumgal.net You will need to check this address is correct to receive your username and password! You will be sent an from HR Director Support Team with the Subject HRDirector CPD - User Registration The will look like this: This is your username and password Important notes: 1. Keep these details safe! You need them to log in to the Online CPD system so that you can book your CPD courses online 2. The username and password are case sensitive. Make sure you use capital letters and lowercase letters exactly as in the 3. Don t worry about having to remember a complicated password you will be able to change it once you have logged in 4. Confirmations of course bookings are sent to you by . If this is not the address that you use regularly, you should change your address once you are logged in. 5

If you have problems (for example if you have not received your registration email) you should contact Linda Gallagher on LindaG@dumgal.gov.

Look for the green box on the left-hand side.

letters exactly as in the email. Then click You will now see a different green box on the right-hand side. Click displayed.

6 If you have problems (for example if you have not received your registration ) you should contact Linda Gallagher on or click on forgotten password and request a new password. F How to change your user details First you must log in. Look for the green box on the left-hand side. Type in the username and password from your HR Director CPD Registration (see part E), remembering to use capital and lower case letters exactly as in the . Then click You will now see a different green box on the right-hand side. Click displayed. and the page below will be You can: Change your address here Change your job title here Choose a new base here and then add by clicking here You can delete a Base, for example if you have moved school by clicking Finally, you should save your changes by clicking on 6

G How to change your password Click the link on the

include at least one non-alphabetical character.

7 G How to change your password Click the link on the left-hand side. Enter your details and click save the changes. New passwords must be at least 8 characters long and include at least one non-alphabetical character. Remember to use this password next time you log in! Return to the using the link in the green box on the left-hand side. 7

At the bottom right of the course details, you will find a Book Course Online link.

8 H How to book your CPD courses online From the Course List page, click a course title to see the details (see section B). At the bottom right of the course details, you will find a Book Course Online link. If it is a repeated course, make sure you choose the correct instance. If you haven t already logged in, you will be asked for your Username and Password: 8

You will now be shown the Application form to confirm the details and add some extra information, including choosing the Base if you have more than one: If you have more than one Base, you will be

9 You will now be shown the Application form to confirm the details and add some extra information, including choosing the Base if you have more than one: If you have more than one Base, you will be given a choice at this point. Make sure that you select the correct base. Indicate any special dietary requirements when attending an all day course. When you have filled in the form, click This sends an to your CPD Co-ordinator requesting the course. Your CPD Co-ordinator will now check the details of your request and decide if the request is Approved or Declined and an will be sent to tell you the result of your request. If it is declined, you will be given a reason. If the course is already full, you will be put on the waiting list. 9

I How to view courses you have requested Click on the link on the lefthand side to find the status of courses you have

For all requested courses, you can view the course details again by clicking on If the course is Pending, this means

If the course has been Approved by your CPD Co-ordinator, you can: click on to see the list of delegates click on to

10 I How to view courses you have requested Click on the link on the lefthand side to find the status of courses you have requested. For all requested courses, you can view the course details again by clicking on If the course is Pending, this means that your CPD Co-ordinator is still considering your request. The course is NOT yet booked at this stage. If the course has been Approved by your CPD Co-ordinator, you can: click on to see the list of delegates click on to cancel the course If the course has been Declined by your CPD Co-ordinator, you are shown the reason i.e. Financial Constraints. J How to view courses you have attended Click on the link on the lefthand side to view courses you have attended. 10

When you have attended a course, the course administrator completes an online register to show you have attended and the course is shown in your Past Courses area: As well as viewing the details and

11 When you have attended a course, the course administrator completes an online register to show you have attended and the course is shown in your Past Courses area: As well as viewing the details and delegate list of your past courses, you can also give course feedback by filling in an evaluation form We welcome your feedback on how the new Online CPD Solutions System can meet your needs. Please use the Site Feedback link. Site Feedback 11

Training Booking System User Guide Contents:

Training Booking System User Guide Contents: Register to Use the System... 2 Password Reminder... 4 Log In and Page Overview... 6 Book a Course for Yourself... 7 Book Yourself and Another Staff Member