HEE Library and Knowledge Service Leads (HEE LKSL) Wednesday 21 st January Teleconference

Transcription

1 HEE Library and Knowledge Service Leads (HEE LKSL) Wednesday 21 st January 2015 Teleconference In Attendance: David Stewart (Chair), Tricia Ellis, Louise Goswami, Sue Austin, Jacqui Smales, Fran Mead, Helen Bingham, Richard Marriott, Imrana Ghumra, Clare Edwards, Linda Ferguson Apologies: Richard Osborne, Pauline Blagden, Laura Coysh Meeting Notes Item 1. Welcome from to the group. 2. Knowledge for Healthcare (K4H) a) Publication/website Knowledge for Healthcare was published on HEE website 31/12/14 An article on the framework is to be included in HEE Matters, due to be sent out over the next week. The management and monitoring of the K4H address was discussed. The inbox can currently be accessed by LG, and LF. It was agreed that HB, RO, RM and IG, who all have nhs.net addresses, will also be added. LF to add other members. It was suggested that a possible solution for the management of the inbox is to set up a notification system. It was agreed that this solution would be explored further. LG and LF to explore notification option. b) Communications and engagement Local communication was discussed and it was agreed that this needed to be taken forward. It was agreed to include updates in local LETB newsletters/briefings. All to include updates in local LETB newsletters/briefings HB to recirculate draft for LETB communication mentioned that he is presenting on the framework at both UHMLG and the meeting at Cardiff. The group agreed that it would be useful to keep a record of any meetings where members may be presenting on the framework. It was agreed that it would be useful to put this on the wiki. to create a grid/table for collection of information Page 1 of 6

2 LF to review process for members to update this on the wiki had ed Richard Bridgen, HLG, to discuss including a presentation on K4H at CILIP Conference IG will contact Nicola Walsh HLG secretary to identify HLG CILIP Conference lead. It was also agreed that an updated slide deck was required to support local discussion. SA is currently the process of pulling together the current version following the action from the last meeting All to send SA any adapted versions of the presentation by Friday 23 rd SA to compile current version and send out week commencing 26 th Jan. LG mentioned that she will be updating the presentation for a meeting she is having with KSS next week. She will share this with the group. The creation of marketing materials was also discussed. It was agreed that we would need to be guided by Candy Day, HEE DEQ comms lead on this. LG will try to follow further communication and marketing requirements with Candy over the next week. c) Programme Manager/additional support from SLB extended congratulations to LG on being appointed to Programme Manager. LG noted that HR processes have not been completely finalised as yet. LG also confirmed that she will be working in the role 2 days p.w. before March15 and then 3 days p.w. from April onwards. reported that PM is enthusiastic that SLB still has some input and conversations are in progress regarding specific pieces of work that SLB can take forward, working closely with LG. will update once he has receive final confirmation from PM d) Implementation/transition to new working groups LG has started to shape out what the priorities might be over the coming 12 months and map out to the working groups that we agreed. The prioritisation work will be discussed in detail at the meeting in February. The aim of the meeting will also be to identify where ownership lies for particular work-streams and activity. LG to share early day thinking so that group members can have some thought before the meeting in February. New working groups it was agreed to discuss this further at the February meeting to identify remit and expectations of the new groups and memberships. Page 2 of 6

3 e) Funding It was agreed that each library lead would contribute 10K to the LKS programme budget for LKSL Funding a) 14/15 budget Referring to RO regarding the budget the group discussed the options. It was agreed that support will be given to HLISD. Further discussion is required around some of the other options including a re-run of the Folio programme, further Finch contribution and NICE API development. to have further discussions with PB and RO regarding the options b) 15/16 update This was covered in the discussion regarding funding for Knowledge for Healthcare 4. Beyond Transition updates Updates were provided from each LETB represented regarding progress with Beyond Transition. For most areas there were no significant developments since the update in December IG [extended to June 30 th 2015] and SA both reported that their contracts have now been extended into next year. is having discussions with the local director at Y&H 5. Current Working Groups Update: a) Content & Collections Update on Finch outlined in from RO was noted Group agreed option 1 proposal in relation to ProQuest API Copyright: HB and RO met with representatives from the CLA, BL, DH, NICE and PHE on 19 January to discuss the future of the CLA Licence for the NHS in England. A three-year licence has been proposed (April 2015-March 2018) to include the same broad coverage of persons and permissions, but some additional features including the permission to exchange copies with individuals in other organisations with CLA Licences (e.g. NHS Wales, Royal Colleges) and inclusion of a set number of copyright-fee paid, DRM-free copies per year from the BL. As part of the agreement, BL would commit to working with the NHS on warehousing of legacy NHS print collections, and ways of improving ILL workflows and interfacing with BL s document supply service. HB to keep the group posted as discussions continue. Page 3 of 6

4 b) Consumer Health Nothing to report since the last meeting. c) IM&T JS reported there had been a good response to the Wi-Fi survey JS will analyse the survey before 9 th February and send to the group. d) Service Development: Innovation awards Details of the Innovation awards have been sent to all the Leads. LF is currently considering how we promote the outcome of the awards and is investigating a link to national library day. LF to liaise with LG regarding communication through HEE Matters. There was a recommendation that no awards take place for next year. The group thanked Linda for all the work on the innovation awards. e) Staff Development: There was a reminder that the DNA closes on Monday. There are currently approx 500 returns which is slightly disappointing. All to remind Library Managers about the DNA and to ask them to encourage their staff to complete. 6. Notes of the Last Meeting: 4 th December 2014 Accuracy: One change to be made - CE name is incorrect. Apart from this the notes were accepted as a true and accurate reflection of the meeting. Matters Arising: There were still outstanding and ongoing actions in relation to item 2e FAQs and 4 Finance update. All actions have been brought forward in the action log. 7. A.O.B. No further business was raised for discussion Meetings February 9 th and 10 th 24 th March WebEx to be reviewed on 9 th and 10th 4 June 17 September 3 December Summary Actions Page 4 of 6

5 Brought forward from 4 th December 2014 Section Actions: Action by: 2.e FAQs All to send questions and answers related to K4H so far to David to categorise all the questions received 4 Finance Update to confirm with Ria Corey whether some of the remaining balance will be required for the salary of the Programme Manager PB to follow up with SCHARR on cost for re-running the current FOLIO course TE to investigate costs for creation of podcasts TE to contact Donald MacKay at Oxford regarding further work on the Impact toolkit LG to now pick this up RO to ask PM whether a short paper is required to secure the 2015/16 budget allocation for the work of the group PB TE LG RO Actions agreed on 21 st January 2015 Section Actions: Action by: 2.a K4H Publication/website LF to add agreed members to K4H inbox LG and LF to explore notification option LF LF/LG 2.b K4H Communications and engagement All to include updates in local LETB newsletters/briefings HB to recirculate draft for LETB communication to create a grid/table for collection of information on presentations All HB Page 5 of 6

6 LF to review process for members to update this table on the wiki IG will contact Nicola Walsh HLG secretary to identify HLG Umbrella lead. All to send SA any adapted versions of the presentation by Friday 23 rd SA to compile current version and send out week commencing 26 th Jan LG agreed to share updated slide deck that she is preparing LF IG SA LG 2.c Programme Manager/additional support from SLB will update the group on the work that SLB will take forward once he has receive final confirmation from PM 2.d Implementation/transition to new working groups LG to share early day thinking so that group members can have some thought before the meeting in February. to read and prepare for February meeting LG 3.a LKSL Funding - 14/15 to have further discussions with PB and RO regarding the options 5.a Content and Collections Copyright - HB to keep the group posted as discussions continue. HB 5.c IM&T JS will analyse the Wi-Fi survey before 9 th February and send to the group. JS 5.d Service Development: Innovation awards LF to liaise with LG regarding communication through HEE Matters LF/LG 5.e Staff Development All to remind Library Managers about the DNA and to ask them to encourage their staff to complete. Page 6 of 6