Office of Animal Welfare
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1 Research Support Services Oh No! The IACUC is Coming! What to Expect When You re Inspected J. Preston Van Hooser Review Scientist & Senior Scientific Liaison July 22, HR&T July 24, SLU3.1 July 25, HSB
2 Overview Pre-/Post-Inspection Jeopardy Mock IACUC Inspection What to Expect Role Play* Top Ten Deficiency List & Fun Facts Helpful IACUC Site Visit Hints! Final Jeopardy Q&As
3 Timeline for site visit schedule Pre-IACUC Site Visit Site Visit Two months prior to site visit Send Scheduling Request Reminder to group if Doodle not complete within a week
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5 Timeline for site visit schedule Pre-IACUC Site Visit Site Visit Two months prior to site visit Send Scheduling Request Reminder to group if Doodle not complete within a week Finalize Schedule Send Schedule Confirmation
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7 Timeline for site visit schedule Pre-IACUC Site Visit Site Visit Two months prior to site visit Send Scheduling Request Reminder to group if Doodle not complete within a week Finalize Schedule Send Schedule Confirmation 1 day prior to IACUC site visit Send Reminder with attached time frame of arrival
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11 This body consists of at least 5 members and must include a veterinarian, a practicing animal researcher, a person whose primary concerns are in non-scientific areas, and a public member
12 What is. the IACUC (Institutional Animal Care and Use Committee)? Protocol Life Cycle Review and approve all vertebrate animal use protocols
13 This office manages communications between the iacuc and pi regarding protocols and site visits
14 What is. the OAW ()? Also responsible for Ensuring grant/funding proposal is congruent with animal use protocol Submits updates to regulatory agencies on the UW performance Ensures that training is up to date for all personnel working with animals
15 Oh No! The IACUC is Coming! Reason for Visit The IACUC will designate any deficiency as Minor, Major or Significant
16 Role Play: Mock IACUC Inspection PI: Drs. Jane and John Doe Protocol Number: Species: TBD Procedures: anesthesia, drug admin, euthanasia, blood collection, survival surgery, potentially painful procedure, tumor growth
17 What to Expect Animal Use & Procedures Record Keeping / Documentation Facility / Environment / Equipment Labeling / Storage / Disposal Animal Husbandry, Health & Housing Personnel Precautions Pest Control
18 Record Keeping / Documentation Please be prepared to show any of the following: Protocol Files Medical records from animals on which procedures were performed Anesthesia records Surgical records Post-operative care records General health records Drug logs REMEMBER: if it s not documented it didn t happen!
19 Timeline for site visit schedule Post-IACUC Site Visit Site Visit Two months prior to site visit Send Scheduling Request Reminder to group if Doodle not complete within a week Finalize Schedule Send Schedule Confirmation 1 day prior to IACUC site visit Send Reminder with attached time frame of arrival After site visit Send site visit report w/ or w/out deficiencies
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21 Timeline for site visit schedule Post-IACUC Site Visit Deficiencies? Corrections are due within 2 weeks to several months depending on the deficiency
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24 Top Ten Deficiency List
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45 Fun Facts: Analysis of Deficiencies Found Major Deficiencies: Arena PI Labs DCM WaNPRC Grand Total Animal Health 2 2 Occupational Health 1 1 Drug Storage/Expiration/Documentation 1 1 Grand Total
46 Fun Facts: Analysis of Deficiencies Found Minor Deficiencies: Arena PI Labs DCM WaNPRC Grand Total Sanitation Facility Drug Storage/Expiration/Documentation Occupational Health Husbandry Animal Health Equipment Protocol Environment Pest Control Grand Total
47 Helpful IACUC Site Visit Hints! Before the facility inspection Emphasize non-confrontational approach Encourage positive interactions
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49 point of contact IN OAW for scheduling IACUC site visits
50 Who is. Tony Nguyen?
51 Contact us IACUC Site Visit Support: Tony Nguyen OAW Main: Sarah Starr Protocol Life Cycle & Post-Approval Monitoring Support: J. Preston Van Hooser Animal Use Training Program Support: Jennifer Linton
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