Authorized Outreach Trainer Update. February 26, 2013

Transcription

1 Authorized Outreach Trainer Update February 26,

2 Webinar Presenters Dr. Myrtle Turner, PhD, MPH, CET Director of GTOTIEC ph: cell: fax: Karen Bartley Training Coordinator/Program Manager ph: fax:

3 Topics to be covered Additions to Card Request Website New Outreach Requirements NEW OSHA Outreach Training Program Requirement Changes Additional Information 3

4 ADDITIONS TO CARD REQUEST WEBSITE 4

5 Online Card Request Website The Online Card Request Website is a Success! Currently over 582 trainers are registered and using the new website. Simple to use now, one site to submit advanced notification, submit a course report, and pay for the cards. Cards normally processed and mailed within 4 business days. 5

6 New - March 2013 Advanced Notification Form Advanced Notification Form - live March 1, 2013, Simple report, same info as page 1 of course report, Create Course Report from Advanced Notice allowing prior information to auto populate Course Report form 6

7 New March 2013 Student Replacement Card Request Form Student Replacement Card process - to request replacement cards for card requests submitted online. Payment using card request website. If original request submitted on the online card, notification to pay for replacement card. Requests submitted via will continue to be submitted via and paid from old payment website. 7

8 New Outreach Trainer Card Request Website OLD OLD Old Screen Shot Shot After Login Old screen showed Create Course Report & View Course Report 8

9 New Screen Shot After Login New screen shows Create and View with dropdown list of available options. 9 9

10 Advanced Notification Process Most Trainers will see only two options: Course Report, and Advanced Notification If you are also an assistant for another trainer you will see an additional 2 options: Course Report for Another Trainer, and Advanced Notification for Another Trainer

11 Advanced Notification Process The Advanced Notification is the same as page 1 of the Course Report. When you submit your course report from your advanced notice, you will not have to re-type the information but will 11 be able to make changes as needed

12 Advanced Notification Process The Advanced Notification is the same as page 1 of the Course Report. Click When Next you Button submit to submit your course request report once from all your information advanced notice, provided. you will not have to re-type the information but will 12 be able to make changes as needed

13 Advanced Notification Process The Advanced Notification is the same as page 1 of the Course Report. Notice you will receive when advanced notification has been submitted. When you submit your course report Remember, although Georgia Tech requires all trainers to supply advanced from notification your advanced of all training, you do not need our approval to conduct training. The only time notice, you need you will approval not is when you need to request an exception for class size requirements. have Please to re-type see OSHA s the Outreach Training Program Requirements document for information details. but will 13 be able to make changes as needed

14 Student Card Replacement NEW Online Student Card Replacement Process Includes: Replacement card Misspelled names on card Printer error replacement request Names left off original request** ** If the student s name was left off original request, trainer must submit all sign-in sheets for class via to: trainingcardrequests@gtri.gatech.edu and follow the replacement card request process. NOTE: The new student card replacement process applies only for cards requested online. If the replacement card request was submitted via , postal mail or fax, you must follow the old student card request process. 14

15 Student Card Replacement From View Option Select: Course Report

16 Student Card Replacement Select and double click on line showing the course report you need to request replacement card for or to add a student s name that was left off (additional documentation required). NOTE: Additional fees may apply for this type of request

17 Student Card Replacement Click on Request Change Button 17 17

18 Student Card Replacement If card needs to be replaced or name is misspelled, check the box beside the student s name. Type reason for request in NOTE box. If you left someone s name off the list, put their name in the comment box with a note documenting sign-in sheets have been submitted

19 Student Card Replacement Sample note when student s name has been left off original course report. 19

20 Student Card Replacement Sample note when student s Sample name note has when been left student s off original name course has been misspelled. report. Show correct spelling of student s name

21 Student Card Replacement Confirmation request has been submitted. We will you when payment should be submitted. Replacement cards cost $10 each

22 What s Next Great News! Printing Student Names on Cards No more misprints or printer jams! Cards will come with Student Names, Trainer Name and Course Date pre-printed on cards. Critical Names Typed on Course Report Are Accurate: Ex.: Karen Bartley or KAREN BARTLEY not: karen bartley or karn barley Rollout no later than May 1,

23 Questions? 23

24 NEW OSHA Outreach Training Program Requirements issued Feb

25 Key Changes to Outreach Training Requirements Summary of Key Changes February 2013 For OSHA Authorized Outreach Trainers OSHA periodically updates the requirements that all OSHA-authorized Outreach trainers must follow when conducting and reporting OSHA Outreach Training Program classes. This update follows the April 2011 version of the Outreach Training Program Requirements. Key changes from the April 2011 version are noted below. Exception policies. In most cases, exception requests must be received at least 60 days in advance of the scheduled training. If an Outreach trainer is granted an exception, the Outreach trainer will not be permitted to apply for another exception until the course given the original exception is completed. Student verification. Outreach trainers should employ every reasonable effort to ensure the identity of each individual attending their training. 25

26 Key Changes to Outreach Training Requirements Summary of Key Changes Continued February 2013 Makeup training clarification Defines student eligibility to complete makeup training to receive course completion card Specifies additional documentation required to report makeup training Limits completion of makeup training to six months after the original training Advertising restrictions Outreach trainers cannot provide cards to students which are depictions or representations of an OSHA card or that may be misconstrued as an OSHA card Outreach trainers cannot state that the Outreach training is OSHA compliant or that it meets the requirements stipulated in any OSHA standard or policy 26

27 Key Changes to Outreach Training Requirements Summary of Key Changes Continued February 2013 Online Training: OSHA will only accept for review or authorization Online Outreach Training Program proposals in response to a competitive solicitation. Webinars and Video Conferencing Delivery of Outreach Training Program classes is not allowed unless the trainer receives prior exception approval from OSHA. When requesting an exception, the Outreach trainer must: o provide justification as to why in-person training poses a hardship for the students. o document previous experience delivering occupational safety and health training via videoconferencing and/or webinar. 27

28 Key Changes to Outreach Training Requirements Summary of Key Changes Continued February 2013 Negative (Unmarked) Space on Card. Negative space is that portion of the printed card that is unmarked and includes space between graphics, margins or lines of text. Pre-printed language on the card cannot be masked, obliterated, covered, or otherwise obscured. An Outreach trainer may not insert expiration language on the card. Organizations may establish expiration dates to satisfy their safety and health goals, but this information must be communicated to students in a separate manner. Outreach trainers may use negative space on the back of the student course completion cards for identification or training information. This may be helpful and appropriate if the Outreach class is targeted to a specific industry or audience. A sticker or photo can be applied in the negative space on the back of the card. 28

29 Key Changes to Outreach Training Requirements Summary of Key Changes Continued February 2013 Web site updates OSHA Authorizing Training Organizations ( Revised web site references in Appendix B Training Resources 29

30 Do you have any QUESTIONS? 30

31 Additional Information 31

32 Georgia Tech OTI Education Center We consider ourselves fortunate that you have chosen Georgia Tech as your Authorizing Training Institute. In order for us to continue serving you as efficiently as possible, we ask that you adhere to the proceeding policies. 32

33 Notification Policy 33

34 Notification Policy 34

35 Card Request Policy DATE: March 8, 2012 TO: Georgia Tech Authorized Outreach Trainers FROM: Myrtle Turner, Director Georgia Tech OSHA Training Institute RE: Outreach Trainer Card Request Policy 1. Purpose To ensure accuracy and accountability for 10 and 30-hour Authorized Outreach Trainer card requests. 2. Scope This policy is for Georgia Tech s Construction and General Industry Authorized Outreach Trainers who request cards for 10 and/or 30-hour outreach training. 3. Background Ethical practicies of some Outreach Trainers have come into question. Given that some Outreach trainers practices have been somewhat questionable, more is being required of ALL Outreach Trainers. Georgia Tech is taking a proactive approach and is reminding its Outreach Trainers to request cards in accordance witht the card request procedures identfied in the current Outreach Training Program guidelines. 35

36 Card Request Policy 4. Policy The policy of the Georgia Tech OSHA Training Institute Education Center is to require its Authorized Outreach Trainers to submit requests for 10 and 30 hour cards in accordance with the curent OUTREACH TRAINING PROGRAM GUIDELINES ( stry.html). The Georgia Tech OTIEC Fact Sheet is attached to this policy. (attached). 5. Procedure Provide card requests in accordance with the curent OUTREACH TRAINING PROGRAM GUIDELINES described in Item 6 above. All card requests must include a start date and end date on the program report form in the date section. 6. Effective Date This policy will be effective for Outreach Trainers upon notification. 36

37 Effective Jan 1, 2013 all card requests must be submitted online!!! Website: Register and use the new online website: Mailing Address: Georgia Tech OTIEC ATTN: Karen Bartley GTRI/ELSYS 260 Fourteenth Street, NW, 4 th Floor Atlanta, GA Fax : Remember, requests for student cards must be submitted 30 days from course completion date. Effective Jan 1, 2013 All Card Requests must be submitted via the online website. Card request web address: gatech.edu/ 37

38 »If you have any questions or concerns and would like to contact OSHA Directorate of Training and Education

39 One more time 39

40 Want this Webinar? This presentation will be provided to you via an link as soon as possible. If you do not receive it by Mar 15, contact and she ll send it to you! Thank you for joining us for this Webinar. Should you have any questions that were not answered during this presentation, please contact us. 40