Submitting Your Advanced Notification. April 11, 2017

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Eunice Booker
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1 Submitting Your Advanced Notification April 11,

2 How to Create an Advanced Notification of upcoming 10- or 30-hour class 2

3 New Outreach Trainer Card Card Request Website If not registered, see the How to Register document located on the Help page of the website. 3 4

New Outreach Trainer Card Request Website Outreach Trainer Card Request Website Submitting a Request for Student Cards Once your account has been approved

4 New Outreach Trainer Card Request Website Outreach Trainer Card Request Website Submitting a Request for Student Cards Once your account has been approved and you are ready to submit an advanced notice or a request for cards, click the Login button to begin. To create an Advanced Notice, log into the website. 4

5 OLD OLD Screen New Outreach Screen Shot Trainer Shot Shot After Card After Request Login Login Website Once logged in, click Create, Advanced Notification. 5

6 Click New Advanced Screen Shot After Notification Login Once logged in, click Create, Advanced Notification. New screen shows Create and View with dropdown list of available options. 6

Screen Shot Assistant for Trainer Most Trainers will see only two options (as seen on previous slides): Course Report, and Advanced Notification If you are

7 Screen Shot Assistant for Trainer Most Trainers will see only two options (as seen on previous slides): Course Report, and Advanced Notification If you are also an assistant for another trainer you will see an additional 2 options: Course Report for Another Trainer, and Advanced Notification for Another Trainer 7

Advanced Notification Process The Advanced The Advanced Notification is the Notification is the same as page 1 of the same as page 1 of the Course Report.

8 Advanced Notification Process The Advanced The Advanced Notification is the Notification is the same as page 1 of the same as page 1 of the Course Report. Course Report. When you submit When you submit your course report your course report from your advanced from your advanced notice, you will not notice, you will not have to re-type the have to re-type the information but will information but will 8 be able to make be able to make changes as needed. changes/updates 8 as 8

9 Advanced Notification Process Click Next Button to submit request once all information provided. The Advanced Notification is the same as page 1 of the Course Report. When you submit your course report from your advanced notice, you will not have to re-type the information but will 9 be able to make changes as needed

10 Course Duration Course Duration Information Please note that the course duration area requires specific information. The following slides will provide instructions for completing the course duration section for both 10-hour and 30-hour classes. 10

11 Course Duration 10-Hour over 2 Days Since all 10-hour Outreach Classes must be conducted over at least 2 days, all 10- hour Advanced Notices and Course Reports must show at least 2 dates: the Start Date and the End Date. Also note that you must also include the start time and end time for each day. 11

12 Course Duration 10-Hour 3 Days Must include Start Date on all course reports and fill in the start and end time for hat day. 2 nd class date if not the end date on 10-hour class, including start/end times Must include End Date on all course reports, including start/end times 10-hour class - 3 days. 12

13 Course Duration 4 Day 10-Hour Must include Start Date on all course reports, including start/end times 2 nd class date if not the end date on 10-hour class, including start/end times 3rd class date if not the end date on 10-hour class, including start/end times Must include End Date on all course reports, including start/end times 10-hour class 4 days. 13

14 Course Duration 30-Hour Since all 30-hour Outreach classes must be conducted over at least 4 days, all date fields must be completed. IMPORTANT: Ensure the Start Date and End date, including start/end time fields accurately reflect the actual Start Day and End Date of the class, including start/end times. NOTE: The Course Date fields should include the 2 nd and 3 rd class dates even if the class is conducted over more than 4 days. 14

15 Course Duration 30-Hour Must include Start Date on all course reports, including start/end times 2 nd class date on a 30-hour class, including start/end times 3rd class date on a 30-hour class, including start/end times Must include End Date on all course reports, even if the 30- hour class is conducted over more than 4 days, remember to include start/end times 15

16 Reminder! Course Duration Reflected on both the Advanced Notice & Course Report 10-hour must include at least the Start Date and End Date (including start and end times) 30-hour must include Start Date, End Date and 2 Course Dates (including start and end times) 16

Advanced Notification Process Click on the word here to open the summary The page Advanced of your Notification notice. is the same as page 1 of the Course Print Report.

your course report Remember, although Georgia Tech requires all trainers to supply advanced from notification your advanced of all training, you do not need our approval to conduct training.

17 Advanced Notification Process Click on the word here to open the summary The page Advanced of your Notification notice. is the same as page 1 of the Course Print Report. the summary for When your you submit records. Notice you will receive when advanced notification has been submitted. your course report Remember, although Georgia Tech requires all trainers to supply advanced from notification your advanced of all training, you do not need our approval to conduct training. The only time notice, you need you will approval not This when is the you notice need you to will request receive an when exception advanced for class notification size requirements. has been have submitted. Please to re-type see Please OSHA s the Outreach note that Training you will Program NOT receive Requirements an document from our office. for information details. but will 17 be able to make changes as needed

How to Register on the Card Request Website. April 11, 2017

How to Register on the Card Request Website April 11, 2017 1 How to Register on the Georgia Tech Outreach Trainer Website 2 The Georgia Tech Outreach Trainer Website address https://outreachtrainer.gatech.edu