To Install LibreOffice Base in Ubuntu LibreOffice Base is required for mail merge to work correctly. To install LibreOffice Base:
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- Brittney Goodwin
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1 To Install LibreOffice Base in Ubuntu LibreOffice Base is required for mail merge to work correctly. To install LibreOffice Base: Ensure that the computer is connected to the internet and all LibreOffice applications are closed. 1. Open the Ubuntu Software Center and search for LibreOffice Base (Manage databases, create queries, etc...) 2. Click on the Install button 3. Wait for the download to complete and the install to finish OR Open Terminal from Dash Home Type: sudo apt-get install libreoffice-base and press enter Enter the Administrative password if asked for Confirm for proceeding with the install Wait for the download to complete and the install to finish To start the Mail Merge wizard, from the menu bar click Tools > Mail Merge Wizard... Page 1 of 20
2 Step 1: Select Starting Document In this step, select the starting document from the options given. The default starting document is the current document. If wish to use the current open document, choose this option. Click Next. If you're staring Mail Merge for the first time, choose the second option. Click Next. If you already have a document that you wish to use for a Mail merge process, choose the third option. Click Browse to select the document. Click Next. Page 2 of 20
3 Step 2: Select Document Type In this step, select the document type from the options given. The default document type is Letters. Page 3 of 20
4 Step 3: Insert Address Block In this step, create or select a list of recipients' addresses that will be used in the Mail Merge. Click Select Address List to create / select an address list. Page 4 of 20
5 If there are no existing address lists, click Create to create a new address list. Page 5 of 20
6 Here, enter the addresses that you wish to use for the Mail Merge. To remove the unwanted address elements, click Customize. Page 6 of 20
7 Select the element to be removed and click Delete. Repeat this until all unwanted elements are removed. Click Up or Down arrows displayed next to the list of elements to re-arrange them in the order you like. Once finished, click OK to continue. Page 7 of 20
8 Following is an example of customized list of address elemets after all unwanted elements have been removed. Page 8 of 20
9 Finish entering all the addresses in the new address list. After finishing entering all the details for an address, click New to enter a new address. Repeat until all required addresses have been entered. To delete an existing address, click Delete. Page 9 of 20
10 After all the addresses have been entered click OK. Select a place to save the address list and give it an appropriate file name. Click Save. Page 10 of 20
11 The saved address list will now appear in the list of addresses along with a corresponding table from which the data will be read. Select the address list and click OK. Page 11 of 20
12 Check the This document shall contain an address block checkbox. Also check Suppress lines with just empty fields checkbox to avoid blank addresses. The actual data will now appear in the preview box in point no. 4. Click Next. Page 12 of 20
13 Step 4: Create Salutation This step tells Mail Merge about how and where the salutation of the document will appear in the document. Click This document should contain a salutation checkbox. Click Insert personalized salutation. If a gender field has been specified in the address list earlier, select the appropriate field name and field value indicating a female recipient. When finished, click Next. Page 13 of 20
14 Step 5: Adjust Layout Adjust the layout of the document by positioning the salutation by shifting it Up or Down below the Address block. Click Next. Page 14 of 20
15 Step 6: Edit Document This step allows you to select the recipents and create the content for the Mail Merge. Navigate across recipients and click Exclude this recipient if that particular recipent has to be excluded from the Mail Merge. Page 15 of 20
16 Click Edit Document to edit the document. While editing, the actual address of the recipient from the addresses that were entered in Step-3 will be displayed. Once finished writing and formatting the document, click Return to Mail Merge Wizard. Page 16 of 20
17 Step 7: Personalize Document This step allows modifying each recipent's documents for making any final changes to the documents before printing. Click Edit Individual document to make any changes to each recipients document if the need be. Once finished, click Next. Page 17 of 20
18 Step 8: Save, Print or Send The last step of the mail merge wizard allows you to either save, print or send the document as . A) Save Starting Document Select a place to save the Starting Document and give it an appropriate file name. Click Save. Page 18 of 20
19 B) Save Merged Document To save the merged document, you have options to save it as a single document (all documents in one file) or as individual documents (all documentss are saved as separate files). You can also save selected documents by providing their page numbers. Select a place to save the Merged Document and give it an appropriate file name. Click Save. Page 19 of 20
20 C) Print Merged Document Printing the merged document with options to print all documents or selected pages. The Mail Merge process also allows you to send the merged documents as . Valid address is required for this operation. Click Finish once the Mail Merge process has been completed. For more details, write in to: Amrit Jyoti High School Opp. Pritamnagar Akhada, Ellisbridge, Ahmedabad Gujarat INDIA Phone: , Page 20 of 20
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