Electronic Gradebook Instructions for Gradebook Managers for Creating a New Class File or Merging New Sections into Existing Classes.

Transcription

1 Electronic Gradebook Instructions for Gradebook Managers for Creating a New Class File or Merging New Sections into Existing Classes. Purpose: to clarify the actions the Gradebook Manager (GBM) must take. The registrar creates new classes by doing one of the following: 1. The registrar can open a new course in ISIS and assigns a sequence number and at least one section. 2. The registrar can add a new section to an existing sequence. In either case, the registrar then assigns the new sequence/section to a teacher in ISIS. The Gradebook Manager must create this new class in the Gradebook for the assigned teacher. This new class can be a separate class or it can be a section added to an existing class. 1. Creating a new class file: If the teacher wants the GBM to create a separate class file, the GBM must identify which template this class file should use. See Creating a Class File below. 2. Adding to an existing class file: If the teacher wants this new sequence/section to be added to an existing class file, the teacher should identify this class by the class title. See Define Sections below. Creating new classes vs. merging classes 1 ITS - Technology Learning Center

2 Creating a Class File 1. Log into the grade book with your manager name and password. 2. Choose the teacher in the drop down list. 3. Press the OK button. 4. Go to File > New. This step may take a few moments. A screen similar to the one below should appear. 5. Select the sequence/section for the class you wish to create and press NEXT. Creating new classes vs. merging classes 2 ITS - Technology Learning Center

3 6. Edit the Title or Period selections as desired. Press NEXT. 7. Select the proper template. (Secondary schools will only see one template.) Press FINISH. Creating new classes vs. merging classes 3 ITS - Technology Learning Center

4 8. Carefully look at the confirmation screen, and Press YES if correct; NO, if you need to make changes NOTE: If the Create Class File Wizard is empty, as in the image above, the system is indicating that NO files need to be created as new classes. Creating new classes vs. merging classes 4 ITS - Technology Learning Center

5 If you click the checkbox to Include Defined Sections, you will see all the class files currently defined for that teacher. DO NOT MAKE CHANGES! Changing defined files may result in loss of data! Creating new classes vs. merging classes 5 ITS - Technology Learning Center

6 Defining sections Caution: Do not perform the following actions if all sections have grades and/or attendance! If you combine sections that already contain data (grades or attendance) you will lose data. Purpose: to clarify the actions that the GBM must take to combine multiple sequences/sections into one class file. 1. Log into the Gradebook with your manager name and password. 2. Choose the teacher in the drop down list, and press the OK button. 3. Choose the class file to which this teacher wishes to add the new sequence/section. 4. Open the class file. 5. Go to Pinnacle menu and select Define Sections... This step may take a moment or two. 6. You will see a screen similar to the one below. When you open this menu item, the Gradebook will highlight the sequence(s)/section(s) currently assigned to this class file. 7. Identify the new sequence/section to be added to this open class file. It will NOT have the words Used in: Hold down the Control Key and click on this sequence/section. Caution: this additional sequence/section must not contain grade or attendance data. Creating new classes vs. merging classes 6 ITS - Technology Learning Center

7 9. Press the OK button. A confirmation screen will appear. Carefully check that the correct sequence(s)/section(s) are listed. If they are, Press OK; if not, Press NO and reselect the correct course/sections. 10. The Gradebook will add the new sequence(s)/section(s) to the class file and download the students into the class file. NOTE: If for any reason the student names are not added, go to the Pinnacle menu and select Update Roster. This action will bring the students into the class file. 11. Close the open class file, and Press YES to SAVE CHANGES if prompted. 12. Inform the teacher that you have made the requested changes to this class file. Creating new classes vs. merging classes 7 ITS - Technology Learning Center