Bulk Dealing and Model Portfolio Service

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1 Bulk Dealing and Model Portfolio Service Bulk sell This user guide will lead you through the steps involved in bulk selling. Please read this guide in conjunction with the important notes document, as this contains important information with which you should be familiar. A bulk sell is made up of multiple client instructions to sell a single security, which are then grouped together into one (or more) market orders. A bulk sell can be made in any AJ Bell Investcentre account (SIPP, ISA, Junior ISA or GIA), and each client within the bulk sell receives exactly the same share/unit price for their order. Once the bulk sell is complete, the clients cash accounts will be credited with the proceeds, less any associated dealing charges. Searching for a security under bulk sell is a quick and easy way of identifying which of your clients hold a particular asset, how much they hold and in which accounts even if you have no intention of instructing a sale. To make a bulk sell, first log into the Funds & Shares Service dealing area, then click on the Models & bulk deals tab. Now, select Bulk sell from the left-hand navigation. Step 1 select stock You can select the security you want to bulk sell by entering its name, Ticker or SEDOL number. If you are unsure of the security s exact name, just try typing in what you think it might be and the stock search facility will bring up a list of possible securities. Once the security has been chosen, click Next to select the accounts you would like to perform the bulk sell for.

2 Step 2 select accounts You may find that this screen is blank because you don t have any clients that hold the security you want to sell. To search for another security, simply click the red select stock button to return to step 1. Only clients that hold the security you have searched for will be shown on the select accounts screen. You can sort the information presented in various ways. Select clicking Select ticks all your clients for inclusion in the bulk sell. Alternatively, you can select individual clients by using the tick boxes that appear next to their names. Account number sort your client list by account number using the red edit triangles. Account name use the data entry box to find a specific name in the client list, or use the red edit triangles to sort the list alphabetically from A-Z or Z-A. Product use the dropdown menu to select the client product (SIPP, ISA, Junior ISA or GIA) in which you want to make the bulk sell. To select the quantity to sell, just click on the red edit triangle in the Sell quantity column. This will open a blank box for you to type in the quantity. The figure in the Sell quantity box defaults to the entire holding quantity. Once you are happy with the setup of the instruction, you have a number of options. 1. You can click Next. This opens a pop-up box where you can give the instruction a name. Clicking Save here moves you on to the next step and validates the order. Clicking Cancel simply returns you to the previous page and to the unsaved instruction you set up. (If you were to click Next without entering a share value to sell for the clients you have included, then you would be asked to save it as a draft instruction.) 2

3 If you move away from the page before the order validation is complete, the instruction you have set up can be retrieved using the draft instructions button in the left hand navigation. 2. You can Save as draft instruction. Instead of clicking Next and moving onto the next step, you can save the bulk order as a draft and return to it later. You will be asked to name the instruction and then save it (as previously). 3. Your third option is to Undo. This will only remove changes made to the current page. 3

4 Step 3 review orders After clicking Next, your orders will be validated and you will move on to the Review orders page. Clients who have been validated successfully are shown in grey and clients who require further editing are shown in pink. You have the option to show just the clients whose orders have not been successfully validated ( Errors only ) or to Show all (which is the default setting). The Review orders table has three options to the left of the order, as shown above. Delete simply removes the client selected from the bulk order. You can get an explanation of why the client is in error status by hovering over the i icon. By editing the pink error orders and revalidating them, they will change to grey valid orders. The Review orders page also has a scroll bar underneath the order list, which you can use to see all the details of the order. Edit allows you to alter the details of a client order. For example, if a client order is in error status, you can make any alterations that may be required in order to validate it. 4

5 Any changes you make to the order must be re-validated before the order can progress. Only when you have edited or removed all the pink error clients and the total order is grey and valid, will the Submit button appear. Once Submit is clicked, the order cannot be changed and the confirmation screen will open. Step 4 confirmation On the Confirmation page you will be given a reference number for the bulk sell order. You can then track the progress of your order using the links to the Active bulk orders and Executed bulk orders pages. 5

6 For further information see our guides relating to: Bulk invest Portfolio switching Creating a funds model Link models Invest into models Ad-hoc rebalance Scheduled rebalance Draft instructions, active and executed bulk orders Important notes If you have any questions about the service, please do not hesitate to call our Dealing Services Team on AJ Bell Management Limited (company number ), AJ Bell Securities Limited (company number ) and AJ Bell Asset Management Limited (company number ) are authorised and regulated by the Financial Conduct Authority. All companies are registered in England and Wales at 4 Exchange Quay, Salford Quays, Manchester M5 3EE. See website for full details. AJBIC/UG/MBD/BS/