ApeosPort 550 I/450 I/350 I DocuCentre 550 I/450 I Network Administrator Guide

Transcription

1 ApeosPort 550 I/450 I/350 I DocuCentre 550 I/450 I Network Administrator Guide

2 Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries. Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other countries. Adobe, Acrobat, PostScript, Postscript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated. EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc. Intel and Pentium are trademarks or registered trademarks of Intel Corporation. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Ltd. Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun Microsystems Inc. in the United States. PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders. Permission has been obtained from Microsoft Corporation for use of software screen shots. The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important 1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher. 2. Parts of this manual are subject to change without prior notice. 3. We welcome any comments on ambiguities, errors, omissions, or missing pages. 4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment. An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. Xerox, The Document Company and the stylized X are registered trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd. DocuWorks and CentreWare are trademarks.

3 Table of Contents Table of Contents 1 Before Using the Machine...7 Preface...8 Using This Guide...9 Related Information Sources...9 Organization of this Guide...10 Conventions Product Overview...13 Machine Components...14 Overview of Features...18 Print...18 CentreWare Internet Services...19 Scan ifax...21 Tools...22 Power On / Off...24 Powering On...24 Powering Off...24 Interface Cables...26 Using the Parallel Interface...26 Using the USB Interface...26 Using the Ethernet Interface...27 Control Panel...28 Customizing of the Control Panel...30 Internal Fonts Installation When Using Parallel Port...37 Preparations...38 Installation Procedure...38 Installation Overview...38 Configuration on the Machine...38 Configuration on the Computer Installation When Using USB Port...41 Preparations...42 Installation Procedure...42 Installation Overview...42 Configuration on the Machine...42 Configuration on the Computer

4 5 Installation When Using TCP/IP (LPD/Port 9100)...45 Preparations...46 Installation Procedure...46 Installation Overview...46 Configuration on the Machine...46 Configuration on the Computer Installation When Using NetWare...49 Preparations...50 Installation Procedure...50 Installation Overview...50 Configuration on the Machine...51 Configuration on the Computer Installation When Using Microsoft Network (SMB)...53 Preparations...54 Installation Procedure...54 Installation Overview...54 Configuration on the Machine...54 Configuration on the Computer Installation When Using Internet Printing Protocol (IPP)...57 Preparations...58 Installation Procedure...58 Installation Overview...58 Configuration on the Machine...58 Configuration on the Computer Installation When Using EtherTalk...61 Preparations...62 Installation Procedure...62 Installation Overview...62 Configuration on the Machine...62 Configuration on the Computer Using CentreWare Internet Services...65 Preparations...66 Installation Procedure...66 Installation Overview...66 Configuration on the Machine...66 Confirmation of the Configuration

5 Table of Contents Network Setting Items (Port/Protocol) for CentreWare Internet Services...69 Ethernet...70 Parallel...71 USB...72 EtherTalk...73 SMB...74 NetWare...75 TCP/IP...77 LPD...79 SNMP...80 IPP...81 Port LDAP HTTP...88 WebDAV Overview...92 Preparations...93 Installation Procedure...94 Installation Overview...94 Enabling Port and Setting TCP/IP...94 Configuring Environment Using Scan Service...99 Scan Service Overview Configuration of Preparations Installation Overview Enabling Port and Setting TCP/IP Configuring Environment Configuration of Scan to Mailbox Installation Overview Enabling Port and Setting TCP/IP Registering a Mailbox Configuration of Job Template Preparations Installation Overview Enabling Port and Setting TCP/IP Configuring the SNMP Port Configuration on a Computer

6 Configuration of Scan to FTP/SMB Preparations Installation Overview Enabling Port and Setting TCP/IP Configuration on the Computer Configuration of the Job Flow Preparations Installation Overview Enabling Port and Setting TCP/IP Configuring the SNMP Port Configuration on the Computer Using the ifax Service ifax Overview Preparations System Requirements for the Machine Installation Procedure Installation Overview Enabling the Port and Setting TCP/IP Configuring the Environment Testing ifax Communication Security Communication Security Service Overview Configuration of HTTP Communication Encryption Installation Overview Configuration on the Machine Configuration on a Computer Configuration of Encryption/Digital Signature Installation Overview Configuration on the Machine Configuration on a Computer Problem Solving SMB Troubleshooting Notes and Restrictions NetWare When you cannot print When "Switch the machine off" is displayed When the print output is not as you expected When no notification is received TCP/IP Troubleshooting Notes and Restrictions

7 Table of Contents CentreWare Internet Services Troubleshooting Scanner Features Notes and Restrictions Features Troubleshooting Index

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9 1 Before Using the Machine This chapter describes how to use this guide. Preface...8 Using This Guide...9

10 1 Before Using the Machine Preface Before Using the Machine 1 Thank you for selecting the Fuji Xerox ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/ 450 I. This guide describes a number of configuration procedures for using this machine on a network. This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. Please read this guide thoroughly to obtain the best performance on the machine. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine. Refer to the User Guide for the machine operation, clearing paper jams, daily maintenance, setting various items and safety information. For details about optional accessories, also refer to the guide provided with each optional accessory. In this manual, safety instructions are preceded by the symbol. Always read and follow the instructions before performing the required procedures. As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards. 8

11 Using This Guide Using This Guide This section describes the organization of this guide. Related Information Sources Included Manuals We provide the following guides for optimum usage of the machine. Several manuals are included with this product. They are referred to as accompanying manuals. These accompanying manuals include descriptions on configurations and operation of the product. The following manuals are included with the machine. Before Using the Machine 1 User Guide Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information. Network Administrator Guide (this guide) Aimed toward network administrators, as a guide to setting up the network environment. Quick Reference Guide Introduces the basic operations of the machine, as well as daily management and maintenance. Manual (HTML) A guide to installing print drivers, configuring the printer environment, etc. This manual is included in the CentreWare Utilities CD-ROM. Guides for Optional Accessories Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for the ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, printed or as On-line Help. Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software. 9

12 1 Before Using the Machine Organization of this Guide This guide consists of the following chapters. Before Using the Machine 1 1 Before Using the Machine Describes the organization of this guide. 2 Product Overview Describes basic information such as identifying the major components, how to switch the machine on and off, and how to use the touch screen. 3 Installation When Using Parallel Port Describes how to install the machine using a parallel interface. 4 Installation When Using USB Port Describes how to install the machine using a USB interface. 5 Installation When Using TCP/IP (LPD/Port 9100) Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol. 6 Installation When Using NetWare Describes how to install the machine to a NetWare network. 7 Installation When Using Microsoft Network (SMB) Describes how to install the machine to a Microsoft Networks (SMB). 8 Installation When Using Internet Printing Protocol (IPP) Describes how to install the machine to enable Internet printing. 9 Installation When Using EtherTalk Describes how to install the machine to an EtherTalk network. 10 Using CentreWare Internet Services Describes how to use the CentreWare Internet Services. 11 Describes how to use the feature on this machine. 12 Using Scan Service Describes how to use the scan service on this machine. 13 Using the ifax Service Describes how to use the ifax service on this machine. 14 Communication Security Describes how to use services using the communication security function on this machine. 15 Problem Solving Describes how to solve the problems you may encounter. 10

13 Conventions Conventions In this document, Computer refers to a personal computer or workstation. The following icons are used in this guide. Important Indicates important information that you should read. Note Indicates additional information on operations or features. The following conventions are used in this guide: " " : A cross-reference included in this guide. " " : Refers to names of CD-ROM, features, and touch screen messages and input text. [ ] : Refers to folders, files, applications, button or menu names displayed in the touch screen, as well as the names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names. < > button: Indicates a hardware button on the computer. < > key: Indicates a key on the keyboard of the computer. Orientation of documents or paper is described in this guide as follows: Before Using the Machine 1,,Long Edge Feed (LEF) : Loading with one of the long edges of the document or paper.,,short Edge Feed (SEF): Loading with one of the short edges of the document or paper. LEF Orientation SEF Orientation Paper feed direction Paper feed direction 11

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15 2 Product Overview This chapter describes the names of each component, features and tools, switching on and off of the machine, cable connections, and the operation of the touch screen. Machine Components...14 Overview of Features...18 Tools...22 Power On / Off...24 Interface Cables...26 Control Panel...28 Internal Fonts...34

16 2 Product Overview Machine Components This section describes the main components and their functions of the machine. 1 Product Overview No. Component Function 1 Duplex automatic document feeder (optional) Automatically feeds 2 sided originals from a stack. Note In this manual, the duplex automatic document feeder is abbreviated as document feeder. 2 Control panel Consists of operation buttons, LED indicators and a touch screen. Refer to "Control Panel" (P.28). 3 Exit 2 tray (optional) Printed or copied documents are delivered with the printed side facing down. 4 Center output tray Printed or copied documents are delivered with the printed side facing down. Note When the exit 2 tray is installed with the machine, the tray is referred to as "center tray -lower", otherwise referred to as "center output tray". 5 Power switch Switches the power of the machine on/off. 6 Front cover Opened to replace consumables. 7 Tray 1-2, 3-4 (optional) Accommodates papers. 8 Side tray (optional) Printed or copied documents are delivered with the printed side facing up. 9 Auto duplex module (optional) Automatically prints or copies on the both sides of paper. 10 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in the Trays 1 to 4, and Tray 6 (optional) Accommodates papers. 14

17 Machine Components C Finisher, C Booklet Finisher Product Overview 2 21 No. Component Function 12 Document glass Originals are loaded. 13 C Finisher (optional), C Booklet Finisher (optional) Allows you to staple or punch printed or copied documents. The C Booklet Finisher allows you to fold printed documents in half. Note In this manual, the C Finisher and C Booklet Finisher are abbreviated as finisher. 14 Output tray Receives documents. 15 Finisher tray Stapled documents or punched documents are delivered. 16 Punch scrap container Collects scraps from the puncher. 17 Staple cartridge Staples are stored. 18 Booklet tray (C Booklet Finisher only) Receives documents when folding is selected in Booklet Creation. 19 Front cover Opened to clear paper jams, or replace staples. 20 Booklet module (C Booklet Finisher only) A module for folding documents in half and stapling the folded documents. 21 Booklet staple cartridge Two staple cartridges for booklet creation (gutter) are installed. 22 Document feeder glass Scans documents loaded on the document feeder. 23 Toner cartridge Contains toner (image forming powder). 24 Drum cartridge Contains a photo conductor for transfer toner. 15

18 2 Product Overview Tandem Tray Module + B Finisher Product Overview No. Component Function 25 B Finisher (optional) Allows you to staple printed or copied documents. Note In this manual, the B Finisher is abbreviated as finisher. 26 Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper jams. 27 Finisher tray Stapled documents are delivered. 28 Front cover Opened to clear staple jams, or replace staples. 29 Staple cartridge Contains staples. 30 Stand Connects the machine and the finisher. 31 Finisher transport cover Opened to clear paper jams. 32 Tray 3-4 (optional) Accommodates papers. 16

19 Machine Components 41 OP.TEL LINE4 40 LINE2 39 TEL LINE Product Overview 2 No. Component Function 33 USB 2.0 interface connector (optional) Connected to a USB cable. 34 Parallel interface connector Connected to a computer using a centronics standard interface cable BASE-T / 100BASE-TX connector Connected to a network cable. 36 <RESET> button Automatically turns the power off when detecting current leakage. Telephone Line Connectors No. Name on the machine cover Name on the touch screen Function 37 TEL - Used to connect an external telephone. Note Do not use this interface for external telephones when the Additional G3 Port (optional) is installed. Do not connect other fax machines. 38 LINE 1 Line 1 Connected to a public telephone network. 39 LINE 2 Line 2 Connected to a public telephone network. (optional) 40 LINE 4 (optional) 41 OP. TEL (optional) Line 4 Connected to a public telephone network. - Used to connect an external telephone when an Additional G3 Port (optional) is installed. Note Fax features are not available for some models. An optional package is required. For information, contact our Customer Support Center. 17

20 2 Product Overview Overview of Features The following features are provided in a network environment. Print CentreWare Internet Services Scan Product Overview 2 Print ifax This section describes the environment where the machine is able to provide print services. This machine can be used as a local printer by directly connecting to a computer, or as a network printer when connecting to a network. Enable the necessary port using the control panel. Using as a Local Printer When using as a local printer, the machine can be connected by the following methods. Parallel : Used to connect the machine with a computer using a parallel interface cable. USB : Used to connect the machine with a computer using a USB interface cable. USB 2.0 kit (optional) is required. Using as a Network Printer When using as a network printer, the machine can be connected by the following methods. LPD : Used when communicating with the machine using the TCP/IP protocol. NetWare : Used when sharing the machine using a NetWare server. SMB : Used when printing through Microsoft Networks. IPP : Used when printing through the Internet. 18

21 Overview of Features Port 9100:Used when using the port 9100 port. EtherTalk:Used when printing from Macintosh machines. PostScript 3 Kit (optional) is required. Supported Operating Systems Connection method Local connection Network connection O S Port Parallel USB 2.0 Protocol - - LPD NetWare SMB IPP TCP/ IP TCP/ IP IPX/ SPX Net BEUI TCP/ IP TCP/ IP Port 9100 Windows 95 O O *3 O O O O O *3 Windows 98 O O *1, 2, 7 O *3 O O O O O *3 Windows Me O O *1, 2 O *3 O O O O O O *3 TCP/ IP Ether Talk Apple Talk Windows NT 4.0 O O O O O O Windows 2000 O O *1 O O O O O O O Windows XP O O *1 O O O O O O Windows Server 2003 O O *1 O O O O O O UNIX O *5 Macintosh O *1,4 O *4,6 O *4 Product Overview 2 *1: USB 2.0 kit (optional) is required. In addition, a computer used must be equipped with a USB 2.0 port. *2: Use our USB Print Utility for Windows 98SE and Windows Me. *3: Use our TCP/IP Direct Print Utility for Windows 95/98 and Windows Me. *4: A PostScript 3 Kit (optional) is required. *5: A PostScript 3 Kit (optional) and a Unix filter are required to print PostScript data. *6: Supports Mac OS 8.6 to 9.2.2, and Mac OS X /10.2.x/ to *7: Supports Windows 98SE or later. For details information on network environments, refer to the manual in the CentreWare Utilities CD- ROM. CentreWare Internet Services CentreWare Internet Services provides services such as displaying the status of the machine and jobs, and altering configurations using a web browser in a TCP/IP environment. For setting as a printer, the properties screen of the services allow users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine. The following are functions offered under each tab within CentreWare Internet Services when the machine is enabled with the Internet Services (HTTP) port. 19

22 2 Product Overview Tab name Main function Product Overview 2 Service Printing Printing files stored in client computers. Job Displaying a list of jobs and job history, and deleting jobs. Status Displaying the machine status Displaying the status of the paper trays, output trays and consumables such as toners. Linking to the copyright screen. Property Displaying and setting the following items: Machine information, date and time, structure information such as memory and printing language, configuration of the counter, paper trays and papers, energy saving mode, address book, mailboxes, job flow sheets, security, certificates, mail notice, setup/auditron administration, Internet services, and port activation. Port settings Protocol settings Emulation settings Memory settings Maintenance Displaying error history information. Support Displaying support information. Scan The following scan services are available: Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. Scanned documents can be converted into an electronic format and transmitted via E- mail. Note This feature is only available for ApeosPort 550 I/450 I/350 I. Scan to Mailbox Scanned documents are saved into a mailbox. When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a computer connected to the network. Network Scanning (Job Template Scanning) A job template is a configuration file for defining scanning conditions. You can apply a template to a scanned document on the machine. The scanned document will be saved to the hard disk of the machine and then sent automatically to computers (servers) such as an FTP or SMB server connected to the network. CentreWare Scan Service (optional) is required to create job templates and set a forward destination. Note This feature is only available for ApeosPort 550 I/450 I/350 I. Scan to FTP/SMB When the machine is connected to a network which can use either the FTP or SMB protocol, the scanned documents can be saved on a network computer. 20

23 Overview of Features Job Flow Scanning Scanning is performed according to a job flow. Note This feature is only available for ApeosPort 550 I/450 I/350 I. The following services are available: Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. Scanned documents can be converted into an electronic format and transmitted via e- mail. Note This feature is only available for ApeosPort 550 I/450 I/350 I. Printing with attachments in either TIFF or PDF format can be sent to the machine from computers. Received will automatically be printed. Note This feature is only available for ApeosPort 550 I/450 I/350 I. Product Overview 2 Mail Notice When the machine is configured with the rejected IP addresses notice or rejected mail domains notice, a mail notice can be sent to a specified recipient. Job Completion Notice When a computer has submitted a job to the machine, its completion can be notified by . ifax You can send and receive data scanned by the machine as attachments via a corporate network or the Internet. This feature differs from regular faxes in that you do not need to transmit data via a telephone line. Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. 21

24 2 Product Overview Tools The following tools are provided with this machine. Configurable items vary by the tools. Product Overview 2 Control Panel The control panel is located at the center on top of the machine. It consists of operation buttons, LED indicators and a touch screen. The touch screen is located at the center of the control panel. Messages required for operation and feature buttons are displayed on this display. You can directly touch the buttons and tabs displayed in the touch screen to set features or to instruct operations in screens. CentreWare Internet Services CentreWare Internet Services provides services such as displaying the status of this machine as a printer and its print data, altering configurations and operating on mailboxes using a web browser in a TCP/IP environment. For setting as a printer, the properties screen of the services allow users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine. CentreWare Utilities CentreWare utilities is included in the CentreWare Utilities CD-ROM. It is a tool to enable operations on devices and various applications within one window. Therefore, it will reduce the inconvenience of using various tools and the effort of print driver configurations. Documents can be printed or sent via fax by dragging and dropping files using a mouse. Also, this tool enables the remote operation of mailbox registration and scan configuration. When a print job is submitted from a computer, the machine status such as out of paper, toner low, paper jams, starting and completing the job, will be displayed. It also allows the users to confirm the print data processing status, and to pause, restart, and stop the print jobs. CentreWare EasyAdmin CentreWare EasyAdmin is a tool to reduce the management tasks for printers, faxes, and scanners. It allows user to centrally configure multiple items on multiple devices from a computer. Note CentreWare EasyAdmin is an optional. 22

25 Tools The relation of the tools and their configurable items are as follows: Note that the description in this manual is focused on the configuration from the control panel. Item Control Panel CentreWare Internet Services CentreWare Utilities CentreWare EasyAdmin Enabling a port O O (LPD only) Setting an IP address Configuring the e- mail environment Registering a mailbox O O O O (change only) O X X O O O O Address book O p X O Confirming printer status O O X Confirming print data (job) status X O O X Setting authentication O X O Setting personal authentication information O O X O Product Overview 2 O : Configurable : Partly configurable X : Not configurable 23

26 2 Product Overview Power On / Off Product Overview 2 Powering On Turn on the power before operating the machine. The machine is ready for operation within 35 seconds after the power is turned on. Turn the machine off at the end of the day or when it is not in use for a long period of time. Also, use the power saving feature when not in use for a while to reduce the power consumption. For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User Guide. Important Switching off the power of the machine may cause loss of data being processed. When the power is turned off, all functions of the machine will stop. Do not turn the machine off if it is used all day for receiving faxes. The procedure for turning on the power is as follows. 1 Press the power switch to the [ ] position to turn the power on. Note The Please wait... message indicates that the machine is warming up. The machine cannot be used during warming up. Note When the power does not come on, check if the <RESET> button is in a reset state (button is pressed in). <TEST> button <RESET> button Powering Off The procedure for turning the power off is as follows. Important Turning off the power of the machine may cause loss of data being processed. 1 Before turning the power off, make sure that all copy or print jobs have completely finished. Also, make sure that the <Online> indicator and the <Job in Memory> indicator are not lit. Important Never turn the power off in the following instances: - While data is being received - While jobs are being printed - While jobs are being copied - While a scan is being executed - While jobs are being faxed 24

27 Power On / Off 2 Press the power switch to the [ ] position. Important Power off processing is performed internally on the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off. Note Before you turn the power back on after turning it off, first make sure that the touch screen has gone out. Product Overview 2 25

28 2 Product Overview Interface Cables When connecting the machine directly to a computer, use either the parallel interface or USB interface. When connecting to a network, use the Ethernet interface. Using the Parallel Interface Product Overview 2 This section describes the installation procedure for the parallel interface. Note When connecting with a computer using parallel interface, our parallel interface cable (optional) is required. For details, contact our Customer Support Center. 1 Confirm that the machine is off. 2 Insert the connector of the interface cable into the machine s parallel interface connector and fasten it with the clips on either side of the connector. 3 Connect the other end of the interface cable to a computer. Parallel 4 Switch on the machine. 5 Restart the computer. For details of setting items, refer to "Installation When Using Parallel Port" (P.37). Using the USB Interface The USB interface (optional) supports USB 2.0. This section describes the installation procedure for the USB interface. 1 Confirm that the machine is off. 2 Connect a USB interface cable to the USB 2.0 interface connector on the side of the machine. USB Connect the other end of the USB interface cable to a computer. 4 Switch on the machine. 5 Restart the computer. For details of setting items, refer to "Installation When Using USB Port" (P.41). 26

29 Interface Cables Using the Ethernet Interface The Ethernet interface supports the following 2 types. 100BASE-TX 10BASE-T This section describes the installation procedure for the Ethernet interface. 1 Confirm that the machine is off. 2 Connect a network cable to the Ethernet interface connector. Note Prepare a network cable suitable for your network connection. When changing the network cable, consult our customer engineers. 3 Switch on the machine. Ethernet Product Overview 2 27

30 2 Product Overview Control Panel The following describes the names and functions of components on the control panel Product Overview # C No. Component Function 1 Brightness dial Adjusts the brightness of the touch screen. Used to adjust the brightness of the touch screen when it is too dark or too bright. 2 Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations in screens and set features. 3 <Online> indicator Lights when the machine is sending or receiving data to or from a client. 4 <Job in Memory> indicator Lights when data is stored in the machine's memory. You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. 5 <Job Status> button Press this button to confirm or cancel currently executing or completed jobs, or to confirm or print saved documents. In this manual, this button is indicated as the <Job Status> button. 6 <Review> button Press this button to open the [Review] screen. In this screen, you can check a list of the status of copy, fax and scan features whose settings have changed from the defaults. You can also check the destination information for sending faxes and . In this manual, this button is indicated as the <Review> button. 7 <Machine Status> button Press this button to confirm the machine status and meters, check the state of consumables, and print reports. In this manual, this button is indicated as the <Machine Status> button. 8 <Log In/Out> button Press this button to display the user ID input screen for System Administration mode or Login Setup/Auditron Administration. In this manual, this button is indicated as the <Log In/Out> button. 9 <Power Saver> button If the machine is not operated for a while, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again. In this manual, this button is indicated as the <Power Saver> button. 10 <Clear All> button Returns the statuses of all displayed services to their default values. The machine will be reset to this state after it is turned on. In this manual, this button is indicated as the <Clear All> button. 28

31 Control Panel No. Component Function 11 <Interrupt> button/indicator Press this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the interrupt indicator lights up. Pressing the <Interrupt> button again cancels the interrupt and the previous operation is resumed. In this manual, this button is indicated as the <Interrupt> button. Some jobs such as print jobs designated from client computers cannot be executed during the interruption. For detail information, refer to "Notes and Restrictions on the Use of Interruption Feature" under "Chapter 17 Appendix" in the User Guide. 12 <Stop> button Press this button to stop the current copy job or communications. In this manual, this button is indicated as the <Stop> button. 13 <Start> button Press this button to start copying or scanning. In this manual, this button is indicated as the <Start> button. 14 Numeric keypad Press these buttons to enter the number of copies, passwords and other numerical values. In this manual, these buttons are indicated as the numeric keypad. 15 <Speed Dial> button Used to specify a destination phone number for fax or . In this manual, this button is indicated as the <Speed Dial> button. Product Overview 2 16 <C (Clear)> button Press this button if you have entered the wrong numerical value with the numeric keypad. In this manual, this button is indicated as the <C> button. 17 <Dial Pause> button Used to insert a pause into a destination number. In this manual, this button is indicated as the <Dial Pause> button. 18 <Custom> buttons (<Copy>, <Custom 2>, <Custom 3> buttons) Used to call a custom feature. You can assign a feature to the buttons selected from the features displayed on the [All Services] screen and [Language]. In this manual, these buttons are indicated as the <Copy>, <Custom 2> and <Custom 3> buttons. For information on registering a feature with a button, refer to "Screen Defaults" under "Chapter 11 Setups" in the User Guide. 19 <All Services> button Used to display the [All Services] screen. In this manual, this button is indicated as the <All Services> button. You can change the features that appear in the menu. For detail information, refer to "Screen Defaults" in "Chapter 11 Setups" in the User Guide. 20 One touch button panels Panels for one touch buttons. You can leaf through panels to display 001 to 030, 031 to 060, and 061 to 070. M01 to M20 are reserved for job memory. These buttons correspond to jobs registered in 01 to One touch buttons Specify a recipient with one button. These buttons are available for fax and ifax. Registered preset recipient numbers 001 to 070 are supported. 29

32 2 Product Overview Customizing of the Control Panel You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the <Custom> buttons, and items on the [All Services] screen. 1 Press the <Log In/Out> button <Log in/out> button Product Overview 2 2 Enter the user ID with the numeric keypad, and select [Confirm] Note The default user ID is "11111". When using the authentication feature, a password may be required. The default password is "x-admin" # C 3 Select [System Settings]. 4 Select [System Settings]. 5 Select [Common Settings]. 6 Select [Screen Defaults]. 7 Select the item to be set. 30

33 Control Panel Customizing the Screen Default Customize items displayed on the screen when turning the machine on or canceling the power saver mode. This section describes how to set the [Check Mailbox] screen as the initial screen, for example. 1 Select [Screen Default] and select [Change Settings]. 2 Select [Check Mailbox]. Note Select [ ] to return to the previous screen and select [ ] to move to the next screen. Customizing the Screen after Auto Clear Customize items displayed on the screen after auto clear. You can select from [Last Selection Screen] and [All Services]. 1 Select [Screen after Auto Clear] and select [Change Settings]. Product Overview 2 2 Select [Last Selection Screen] or [All Services]. Customizing the [All Services] Screen You can customize the types of features and the location of buttons on the [All Services] screen when pressing the <All Services> button on the control panel. The following is the factory default settings. Note Copy When the feature is not available, the button will not be displayed. Also, if the feature is unavailable due to hardware problems, the button will be grayed out. Fax/Internet Fax Scan to Mailbox Network Scanning Scan to FTP/SMB Check Mailbox Stored Programming Job Flow Sheet Language Setup Menu Print Mode Fax Receiving Mode Activity Report 31

34 2 Product Overview The following is the procedure to change the [Language] button displayed at the upper right corner of the first page of the [All Services] screen to the [Stored Programming] button, as an example. 1 Select [All Services], and select [Change Settings.] 2 Select [Language]. Product Overview 2 Note Select [ ] to return to the previous screen and select [ ] to move to the next screen. 3 Select [Features]. 4 Select [Stored Programming]. Note The layout of buttons shown on this screen shows the layout of buttons on the [All Services] screen. You cannot assign the same feature to more than one button. Features You can select a feature button. The feature buttons are the oval buttons in the [All Services] screen. If you select [Not Set], the selected button position will remain empty. Additional Features You can select an auxiliary feature button. The auxiliary features appear in the [All Services] screen as rectangular buttons. If you select [Not Set], the selected button position will remain empty Assigning Features to <Custom> Buttons Features can be assigned to the <Copy>, <Custom 2>, and <Custom 3> buttons. By assigning features to the <Custom> buttons, you can switch to the features without returning to the [All Service] screen. When no feature is assigned to the button, select [(Not Set)]. As the factory defaults, [Copy] is assigned to the <Copy> button. No feature is assigned to the <Custom 2>, and <Custom 3> buttons. The features assigned to the buttons are selected from the features displayed on the [All Service] screen and [Language]. Attach the labels included in this product when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker, and then attach the label to the appropriate button. The following is the procedure to assign [Check Mailbox] to the <Custom 2> button, as an example. The same procedure can be applied to the <Custom 3> button. 1 Select the [Custom Button 2] and select [Change Settings]. 2 Select [Check Mailbox]. Note Select [ ] to return to the previous screen and select [ ] to move to the next screen. 32

35 Control Panel Changing the Feature Screen You can customize the setting screen for the following features on the [All Services] screen. Copy Fax/Internet Fax Scan to Mailbox Network Scanning Scan to FTP/SMB For information on how to change the settings, refer to "Basic Copying Tab", "Basic Scanning Tab", and "Screen Defaults" under "Chapter 10 Setups" in the User Guide. Product Overview 2 33

36 2 Product Overview Internal Fonts The following fonts are available as standard. Refer to the manual in the PostScript Driver Library CD-ROM for the PostScript fonts. Stroke fonts (for PCL5 and HP-GL/2) European Stroke fonts Product Overview 2 Outline fonts European HP-GL/ 2 PDF PCL Roman Sans Serif Arial Arial Itaric Arial Bold Arual Bold Italic Courier Courier Italic Courier Bold CG Times CG Times Italic CG Times Bold CG Times Bold Italic Univers Medium Univers Medium Italic Univers Bold Univers Bold Italic Univers Medium Condensed Univers Medium Condensed Italic Univers Bold Condensed Univers Bold Condensed Italic Antique Olive Antique Olive Italic Antique Olive Bold CG Omega CG Omega Italic CG Omega Bold CG Omega Bold Italic Garamond Antiqua Garamond Kursiv Garamond Halbfett Garamond Kursiv Halbfett (Default): Courier Courier Italic Courier Bold Courier Bold Italic Letter Gothic Letter Gothic Italic Letter Gothic Bold Albertus Medium Albertus Extra Bold Clarendon Condensed Coronet Marigold Arial Arial Italic Arial Bold Arial Bold Italic Times New Times New Italic Courier Bold Italic Symbol Times New Roman Times New Roman Bold Italic ITC Zepf Dingbats GoldSEMM Gold SAMM Times New Bold Times New Bold Italic Symbol Wingdings Line Printer Times Roman Times Italic Times Bold Times Bold Italic Helvetica Helvetica Oblique Helvetica Bold Helvetica Bold Oblique CourierPS CourierPS Oblique CourierPS Bold CourierPS Bold Oblique SymbolPS Palatino Roman Palatino Italic Palatino Bold Palatino Bold Italic ITC Bookman Light ITC Bookman Light Italic ITC Bookman Demi ITC Bookman Demi Italic Helvetica Narrow Helvetica Narrow Oblique Helvetica Narrow Bold Helvetica Narrow Bold Oblique New Century Schoolbook Roman New Century Schoolbook Italic New Century Schoolbook Bold New Century Schoolbook Bold Italic ITC Avant Garde Book ITC Avant Garde Book Oblique ITC Avant Garde Demi ITC Avant Garde Demi Oblique ITC Zapf Chancery Medium Italic ITC Zapf Dingbats 34

37 Internal Fonts KO PCL5 Muyngio Gothic R- Gothic KS Muyngio Gothic R- Gothic Graphic Kungso Saemmul TC PCL5 Sou tai ESCP- K Graphic Kungso Saemmul T-Myungio T-Gothic TR-Gothic T-Graphic T-Kungso T-Saemmul Product Overview 2 35

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39 3 Installation When Using Parallel Port This chapter describes how to install the machine when using the parallel interface. Preparations...38 Installation Procedure...38

40 3 Installation When Using Parallel Port Preparations Prepare the following items to install the machine when using a parallel interface. Parallel interface cable Installation When Using Parallel Port 3 CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview The machine can be connected directly to a computer using a parallel interface cable. Other computers on the same network can also print via the computer that the machine is connected to. The following is the configuration procedure to use a parallel interface. Configuration on the machine Configuring the parallel port on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to use a parallel interface on the machine. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Connect a parallel interface cable to the parallel interface connector on the machine. 2 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is "11111". When using the Authentication feature, a password is required. The default password is "x-admin". 3) Select [System Settings]. 3 Enable the parallel port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Parallel], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 38

41 Installation Procedure 4 Configure the following items as necessary. Print Mode Configure the print language on the machine to match the received data. PJL Enable when receiving a job using PJL commands. The PJL commands are independent of any print languages. A print language used in the next data can be set independently of the current print language. Auto Eject Time Configure the time that the data so far received by the machine will automatically be printed since data is no longer sent to the printer. Adobe Communication Protocol Configure the protocol defining the communication method between PostScript printers and a host. Bi-directional Communication Configure the parallel port for either half duplex transmission or full duplex transmission. Input Prime After receiving an input prime signal, the machine will reset itself. This signal is only valid when [Print Mode] is [ESC/P] or [HP-GL/2] mode. Note Adobe Communication Protocol can be configured when the PostScript 3 Kit (optional) is installed. Do not need to change the default settings for normal use. Some items may be required to be changed depending on the operating system on the computer. 5 Select [Close] repeatedly until the [System Settings] screen is displayed. Installation When Using Parallel Port 3 6 Select [Exit]. 7 After the machine is restarted, print out a settings list to confirm that the parallel port is enabled. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. 8 Turn off the computer. 9 Connect a parallel interface cable to the parallel interface on the computer. 10 Restart the computer. Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the driver installation procedure, refer to the manual contained in the CentreWare Utilities CD-ROM. 39

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43 4 Installation When Using USB Port This chapter describes how to install the machine when using a USB interface. Preparations...42 Installation Procedure...42

44 4 Installation When Using USB Port Preparations Prepare the following items to install the machine when using a USB interface. USB cable CentreWare Utilities CD-ROM (provided with the machine) USB 2.0 kit (optional) PostScript 3 Kit (optional: when using Macintosh) Installation When Using USB Port 4 Installation Procedure Installation Overview The machine can be connected directly to a computer using a USB cable. The following is the procedure to use a USB interface. Configuration on the machine Configuring the USB port on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to use a USB interface on the machine. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.55). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Display the USB port configuration screen. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [USB], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 42

45 Installation Procedure 3 Configure the following items as necessary. Print Mode Configure the print language on the machine to match the received data. PJL Enable when receiving a job using PJL commands. The PJL commands are independent of any print languages. A print language used in the next data can be set independently of the current print language. Auto Eject Time Configure the time that the data so far received by the machine will automatically be printed since data is no longer sent to the printer. Adobe Communication Protocol Configure the protocol defining the communication method between PostScript printers and a host. Note Adobe Communication Protocol can be configured when the PostScript 3 Kit (optional) is installed. 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the USB port is enabled. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Installation When Using USB Port 4 Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CentreWare Utilities CD-ROM. You can also print from a Macintosh using USB. You will need an optional PostScript 3 Kit. Refer to the manual contained in the CD-ROM provided with the kit for the print driver installation procedure. 43

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47 5 Installation When Using TCP/ IP (LPD/Port 9100) This chapter describes how to install the machine when using a TCP/IP (LPD/ Port 9100) protocol. Preparations...46 Installation Procedure...46

48 5 Installation When Using TCP/IP (LPD/Port 9100) Preparations Prepare the following items to install the machine when using a TCP/IP (LPD/Port 9100) protocol. TCP/IP network environment CentreWare Utilities CD-ROM (provided with the machine) PostScript 3 Kit (optional: when using Macintosh) Installation Procedure Installation When Using TCP/IP (LPD/Port 5 Installation Overview The machine can be connected to a computer using a TCP/IP (LPD/Port 9100) protocol. The following is the procedure to use a TCP/IP(LPD/Port 9100) protocol. Configuration on the machine Configuring TCP/IP (LPD/Port 9100) on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to use a TCP/IP (LPD/Port 9100) protocol on the machine. Enable a LPD Port/Port 9100 port, then assign an IP address. Note The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.55). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable either the LPD port or the Port 9100 port as appropriate. In this example, the LPD port is enabled. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [LPD], and select [Change Settings]. 5) Select [Port Status], and [Change Settings]. 6) Select [Enabled], then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 46

49 Installation Procedure 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (clear) button and enter again. When you want to move to the next value without entering all 3 digits, select [save/select next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the LPD or Port 9100 port is enabled and TCP/IP is configured. Installation When Using TCP/IP (LPD/Port 5 For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Configure other LPD settings as necessary. Refer to "LPD" (P.79) for the LPD configuration. Also if using Port 9100, configure the Port 9100 as necessary. Refer to "Port 9100" (P.82) for the Port 9100 configuration. Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CentreWare Utilities OD-ROM. You can also print from a Macintosh using TOP/IP (LPD). You will need an optional PostScript 3 Kit. Refer to the manual contained in the CD-ROM provided with the kit for the print driver installation procedure. 47

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51 6 Installation When Using NetWare This chapter describes how to use the machine when using a NetWare network. Preparations...50 Installation Procedure...50

52 6 Installation When Using NetWare Preparations Prepare the following items to install the machine when using a NetWare network. NetWare server TCP/IP or IPX/SPX network environment CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview Installation When Using NetWare 6 The machine supports a PServer mode both for the NetWare Directory Service and Bindery Service. The PServer mode enables the machine to function as a print server and to capture print jobs in the print queue to output. The printer created for the machine consumes one file server license. Note The machine does not support a Remote Printer (RPrinter) mode. You can use the machine as a printer in a NDPS environment by using a Novell NDPS Gateway. When using in a NDPS environment, settings of the machine to be used under a NetWare print environment are required. Or, you need to enable LPD in advance and set it as a gateway destination in a Novell NDPS Gateway setup. However, attribute information that can be set or captured by NDPS is not supported. Supported interfaces 100BASE-TX 10BASE-T Supported frame types Ethernet II specification IEEE802.3 specification IEEE802.3 / IEEE802.2 specification IEEE802.3 / IEEE802.2 / SNAP specification Note The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. You can fix a flame type in use. However, if there are multiple protocols running on the same network, use Ethernet II specification. Some network equipment (hubs, etc.) may not support the automatic frame type detection. If a data link indicator corresponding to the port of the network equipment connected with the machine does not light up, change the settings of the frame type of the machine to the frame type of the file server. Configuration can also be performed using CentreWare Internet Services. The following describes the configuration procedure to connect the machine to a NetWare network. Configuration on the Machine - To use IPX/SPX, the machine is configured using the CentreWare Utilities CD- ROM after enabling the NetWare port of the machine. - To use a LPD port in NDPS, the machine is configured using the CentreWare Utilities CD-ROM after enabling the LPD port of the machine and setting TCP/IP. Configuration on the computer Installing a print driver. 50

53 Installation Procedure Configuration on the Machine The following describes the configuration procedure to connect the machine to a NetWare network. Note The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.55). Using IPX/SPX 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable the NetWare port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [NetWare], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 3 Select [Close] repeatedly until the [System Settings] screen is displayed. 4 Select [Exit]. 5 After the machine is restarted, print out a settings list to confirm that the NetWare port is enabled, the NetWare device name and the network address. Installation When Using NetWare 6 For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. 6 Configure the machine using the CentreWare Utilities CD-ROM. Refer to the manual contained in the CentreWare Utilities CD-ROM for the configuration procedure. Using a LPD Port in NDPS 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable the LPD port. 1) Select [System Settings]. 2) Select [Network Settings]. 51

54 6 Installation When Using NetWare 3) Select [Port Settings]. 4) Select [LPD] and then select [Change Settings]. 5) Select [Port Status] and select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. Installation When Using NetWare 6 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When you would like to move to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the LPD port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Configure other LPD settings as necessary. Refer to "LPD" (P.79) for the LPD configuration. 7 Configure the machine using the CentreWare Utilities CD-ROM. Refer to the manual contained in the CentreWare Utilities CD-ROM for the configuration procedure. Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CentreWare Utilities CD-ROM. 52

55 7 Installation When Using Microsoft Network (SMB) This chapter describes how to install the machine when using a Microsoft Network (SMB). Preparations...54 Installation Procedure...54

56 7 Installation When Using Microsoft Network (SMB) Preparations Prepare the following items to use the machine when using a Microsoft Network (SMB). TCP/IP or NetBEUI network environment CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview Installation When Using Microsoft Network (SMB) 7 The machine can be connected to computers using Microsoft Networks (SMB). Depending on the network environment, the machine may need to be configured with an IP address, subnet mask and gateway address. Confirm with the network administrator and set up the necessary items. The following is the procedure to connect the machine to a Microsoft Network (SMB). Configuration on the machine Enabling the SMB port on the machine and configuring TCP/IP. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to connect the machine to Microsoft Networks (SMB). First enable the SMB port, then set the TCP/IP settings. Note The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable the SMB port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [SMB], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 54

57 Installation Procedure 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When you would like to move to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the SMB port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Note If using the NetBEUI protocol, select [NetBEUI] as the protocol used by SMB for the port configuration using CentreWare Internet Services. Configure other SMB settings as necessary. Refer to "SMB" (P.74) for the SMB configuration. Installation When Using Microsoft Network (SMB) 7 Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CentreWare Utilities CD-ROM. 55

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59 8 Installation When Using Internet Printing Protocol (IPP) This chapter describes how to install the machine when using an Internet Printing Protocol (IPP). Preparations...58 Installation Procedure...58

60 8 Installation When Using Internet Printing Protocol (IPP) Preparations Prepare the following items to install the machine when using a Internet Printing Protocol (IPP). TCP/IP network environment CentreWare Utilities CD-ROM (provided with the machine) Installation Procedure Installation Overview Installation When Using Internet Printing Protocol (IPP) 8 The machine can be connected to computers using IPP. The following is the procedure to enable Internet Printing (IPP). Configuration on the machine Enabling an IPP port on the machine and configuring TCP/IP. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to enable Internet Printing (IPP) on the machine. First enable the IPP port, then set the TCP/IP. Note The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable the IPP port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [IPP], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 58

61 Installation Procedure 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When you would like to move to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the IPP port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Configure other IPP settings as necessary. Refer to "IPP" (P.81) for the IPP configuration. Configuration on the Computer Installation When Using Internet Printing Protocol (IPP) 8 The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CentreWare Utilities CD-ROM. 59

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63 9 Installation When Using EtherTalk This chapter describes how to install the machine when using an EtherTalk network. Preparations...62 Installation Procedure...62

64 9 Installation When Using EtherTalk Preparations Prepare the following items to install the machine when using EtherTalk interface. EtherTalk network environment PostScript 3 Kit (optional) Installation Procedure Installation Overview The machine can be connected to computers using an EtherTalk network. The following is the procedure to use EtherTalk. Configuration on the Machine Setting EtherTalk on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine Installation When Using EtherTalk 9 The following describes the configuration procedure to connect the machine to an EtherTalk network. Enable the EtherTalk port Note EtherTalk can be configured when a PostScript 3 Kit (optional) is installed. The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable the EtherTalk port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [EtherTalk], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 3 Select [Close] repeatedly until the [System Settings] screen is displayed. 4 Select [Exit]. 62

65 Installation Procedure 5 After the machine is restarted, print out [Settings List] to confirm that the EtherTalk port is enabled. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Configure other EtherTalk settings as necessary. Refer to "EtherTalk" (P.73) for EtherTalk configuration. Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). Refer to the manual contained in the CD-ROM included in the PostScript 3 Kit. Installation When Using EtherTalk 9 63

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67 10 Using CentreWare Internet Services This chapter describes how to use CentreWare Internet Services. Preparations...66 Installation Procedure...66 Network Setting Items (Port/Protocol) for CentreWare Internet Services...69

68 10 Using CentreWare Internet Services Preparations Prepare the following items to use CentreWare Internet Services. Computer supporting the TCP/IP protocol Configuration on the machine - IP address - Subnet mask Refer to "Problem Solving" (P.137) when any troubles occur during the configuration. Installation Procedure Installation Overview CentreWare Internet Services provides services such as displaying the status of the machine as a printer and jobs, and altering configurations using a web browser in a TCP/IP environment. For setting as a printer, the properties screen of the services allows users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine. Follow the procedure below to use CentreWare Internet Services. Configuration on the Machine Configuring the machine to be able to use CentreWare Internet Services. First enable the Internet Service (HTTP) port, then set the IP address. Using CentreWare Internet Services 10 Confirmation of the Configuration Confirming whether the machine is set to use CentreWare Internet Services. Configuration on the Machine The following describes the configuration procedure for using CentreWare Internet Services on the machine. First enable the Internet Service (HTTP) port, then set the IP address. 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enabling the Internet service (HTTP) port on the machine. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Internet Services (HTTP)] and then select [Change Settings]. 66

69 Installation Procedure 5) Select [Internet Service - Port] and then select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When you would like to move to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the port for CentreWare Internet Services is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Using CentreWare Internet Services 10 67

70 10 Using CentreWare Internet Services Confirmation of the Configuration Connect to CentreWare Internet Services from a computer. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry (when the machine's IP address is ) Example of the Internet address entry (when the machine's Internet address is xxx.yyy.zz.vvv) Using CentreWare Internet Services 10 Note If your network uses DNS (Domain Name System) and the machine's host name is registered with the domain name server, you can access the device using a combination of the host name and the domain name as the Internet address. For example, if the host name is myhost, and the domain name is fujixerox.com, then the Internet address becomes myhost.fujixerox.com. When specifying a port number, add : and a port number to the end of the Internet address. If the Logon Setup feature is enabled on the machine, enter a user ID and a password in [User ID] and [Password]. Contact your System Administrator about the user ID and password. Enter an address beginning with https instead of "http into the address column in the web browser if encrypted communication is employed. Example of the IP address entry Example of the Internet address entry Refer to "Problem Solving" (P.137) if CentreWare Internet Services is not displayed. 68

71 Network Setting Items (Port/Protocol) for CentreWare Internet Services Network Setting Items (Port/Protocol) for CentreWare Internet Services CentreWare Internet Services enable you to alter various settings on the machine from a computer. Note Confirm that the port in use is enabled in [Start Port] of the [Properties] tab, if an item that you want to set is not displayed. When a setting is changed from CentreWare Internet Services while operating the control panel, the setting items changed on the screen of the control panel are not displayed. Switch the machine off and on in this case. This section describes about the settings of ports and protocols. Ethernet Parallel USB EtherTalk SMB NetWare TCP/IP LPD SNMP IPP Port LDAP HTTP WebDAV Note Click [Help] at the top right of the CentreWare Internet Services screen for details on the setting items. The following browsers have been confirmed to operate with CentreWare Internet Services. For Windows Microsoft Internet Explorer ver.6.0 Service Pack1 or later Netscape 7.0 or later For MacOS X 10.2 or later Microsoft Internet Explorer 5.2 or later Netscape 7.0 or later Using CentreWare Internet Services 10 69

72 10 Using CentreWare Internet Services Ethernet This section describes the settings for the Ethernet interface. 1 Start a web browser. 2 Enter the machine IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Using CentreWare Internet Services 10 Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Port Settings] to display the items in the folder. 5 Click [Ethernet]. 6 Set the communication speed for the Ethernet interface using the [Ethernet Settings] pull-down menu. 7 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and then click [OK]. Note The default user ID is and password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting values will be reflected. 70

73 Network Setting Items (Port/Protocol) for CentreWare Internet Services Parallel This section describes the settings for the parallel interface. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Port Settings] to display the items in the folder. 5 Click [Parallel]. 6 Select the [Enable] check box to enable [Bi-Directional Communications]. 7 Set [Auto Eject Time]. 8 Set the protocol using the [Adobe Communications Protocol] pull-down menu. Note Adobe Communication Protocol can be set only when an optional PostScript 3 Kit is installed. 9 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and then click [OK]. Note The default user ID is and password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 71

74 10 Using CentreWare Internet Services USB This section describes the settings for the USB interface. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Using CentreWare Internet Services 10 Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Port Settings] to display the items in the folder. 5 Click [USB]. 6 Set [Auto Eject Time]. 7 Set the protocol using the [Adobe Communications Protocol] pull-down menu. Note Adobe Communication Protocol can be set only when an optional PostScript 3 Kit is installed. 8 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and then click [OK]. Note The default user ID is and password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. 72

75 Network Setting Items (Port/Protocol) for CentreWare Internet Services EtherTalk This section describes the settings for EtherTalk. Note EtherTalk can be set only when an optional PostScript 3 Kit is installed. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [EtherTalk]. 6 Set [Printer Name]. 7 Set [Zone Name]. 8 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and then click [OK]. Note The default user ID is and password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 73

76 10 Using CentreWare Internet Services SMB This section describes the settings for SMB. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Using CentreWare Internet Services 10 Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [SMB]. 6 Set [Workgroup]. 7 Set [Host Name]. 8 Set the [Maximum Sessions]. 9 Select the [Enable] check box to enable the [TBCP Filter]. Note The TBCP filter is set only when an optional PostScript 3 Kit is installed. 10 Select the [Enable] check box to enable [Unicode Support]. 11 Select the [On] check box when using [Auto Master Mode]. 12 Select the [On] check box when using [Encrypt Password]. 13 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and then click [OK]. Note The default user ID is and password is x-admin. 74

77 Network Setting Items (Port/Protocol) for CentreWare Internet Services 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. NetWare This section describes the settings for NetWare. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [NetWare]. 6 Set [Host Name]. 7 Select an operation mode from the [Active Mode] pull-down menu. 8 Set [File Server Name]. Note The File Server Name is set only when the operation mode is in Bindery Service. 9 Set a language using the [Language] pull-down menu. 10 Set the [Poling Interval]. 11 Set the [Number of Searches]. 12 Set the [Password]. 1) Enter the [Password]. 2) Re-enter the same password in the [Re-enter Password]. Using CentreWare Internet Services 10 75

78 10 Using CentreWare Internet Services 13 Select the [Enable] check box to enable the [TBCP Filter]. Note The TBCP filter is set only when an optional PostScript 3 Kit is installed. 14 Set the [Tree Name]. Note The tree name is set only when used in the Directory Service. 15 Set the [Context Name]. Note The context name is set only when used in the Directory Service. 16 Select a frame type from the [Transport Protocol - Frame Type] pull-down menu. 17 Select the [Enable] check box to enable [SLP - Active Discovery]. 18 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and then click [OK]. Note The default user ID is and password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 76

79 Network Setting Items (Port/Protocol) for CentreWare Internet Services TCP/IP This section describes the settings for TCP/IP. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [TCP/IP]. 6 Set [Host Name]. 7 Select how to obtain an IP address from the [Get IP Address] pull-down menu. 8 Set [IP Address]. Note This item is not necessary if either [DHCP], [BOOTP], [RARP], or [DHCP/Autonet] has been selected from the [Get IP Address] pull-down menu. 9 Set [Subnet Mask] and [Gateway Address]. Note This item is not necessary if either [DHCP], [BOOTP], [RARP], or [DHCP/Autonet] has been selected from the [Get IP Address] pull-down menu. 10 Set the DNS information. 1) Select the [DHCP] check box if using DHCP for [Get DNS Address]. 2) Set [DNS Address 1-3]. Note This item is not necessary if [DHCP] has been specified for [Method to Get the DNS Address]. 3) Set [DNS Name]. 4) Select the [On] check box when using [Generate Domain Search List Automatically]. Using CentreWare Internet Services 10 77

80 10 Using CentreWare Internet Services Using CentreWare Internet Services 10 5) Set [Domain Name 1-3]. 6) Set [Timeout]. 7) Select the [On] check box to enable [Dynamic DNS Update]. 11 Set the WINS information. 1) Select the [DHCP] check box if using DHCP for [Get WINS Server Address]. 2) Set [Primary WINS Server Address]. Note This item is not necessary if [DHCP] has been specified for [Get WINS Server Address]. 3) Set [Secondary WINS Server Address]. Note This item is not necessary if [DHCP] has been specified for [Get WINS Server Address]. 12 Set the Access Control List information. 1) Select the [Enable] check box. 2) Click the [Edit] button. A screen to enter the user name and password will be displayed. 3) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and password is x-admin. 4) Set [IP Filter]. 5) Set [IP Address Mask]. 6) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 7) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 8) The right frame on the web browser will change to the machine reboot display. 13 Click [TCP/IP] in the [Protocol Settings] folder. 14 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. 78

81 Network Setting Items (Port/Protocol) for CentreWare Internet Services LPD This section describes the settings for LPD. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [LPD]. 6 Set [Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 7 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP Filter is set only when an optional PostScript 3 Kit is installed. 8 Set [Connection Time-Out]. 9 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 79

82 10 Using CentreWare Internet Services SNMP This section describes the settings for SNMP. Note When managing the machine using a software such as the CentreWare, enable the SNMP port. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Using CentreWare Internet Services 10 Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [SNMP]. 6 When changing the community name, set [Community Name (Read Only)], [Community Name (Read/Write)], and [Community Name (Trap Notification)]. Note Do not change the settings under normal conditions. 7 Set [System Administrator]. 8 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. 80

83 Network Setting Items (Port/Protocol) for CentreWare Internet Services IPP This section describes the settings for the IPP port. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [IPP]. 6 Set [Add Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 7 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP Filter is set only when an optional PostScript 3 Kit is installed. 8 Select the [Enable] check box to enable [Administrator Mode]. 9 Select the [Enable] check box to enable [DNS]. 10 Set [Connection Time-Out]. 11 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 81

84 10 Using CentreWare Internet Services Port 9100 This section describes the settings for the Port 9100 port. Note Enable the Port 9100 port when using HP-UX. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Using CentreWare Internet Services 10 Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [Port 9100]. 6 Set [Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 7 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP Filter is set only when an optional PostScript 3 Kit is installed. 8 Set [Connection Time-Out]. 9 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. 82

85 Network Setting Items (Port/Protocol) for CentreWare Internet Services LDAP This section describes the settings for the LDAP port. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [LDAP]. 6 Set [LDAP Server Address]. 7 Set [Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 8 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. 9 Set items for LDAP using the control panel of the machine. Using CentreWare Internet Services 10 83

86 10 Using CentreWare Internet Services Enabling the Ports This section describes the procedure to enable the ports that are used for the and ifax features 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Using CentreWare Internet Services 10 Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [Port Status]. 5 Enable the ports which are used for the feature. 1) Select the [Enable] check box for [Receive ] when using the printing or ifax feature. 2) Select the [Enable] check box for [Mail Notice Service] when using the mail notice or job completion notice feature. 6 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. 84

87 Network Setting Items (Port/Protocol) for CentreWare Internet Services Setting Items This section describes the setting items for the and ifax features. Note Click [Help] at the top right of the CentreWare Internet Services screen for details on the setting items. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Using CentreWare Internet Services 10 Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Set the addresses for the machine and administrator. 1) Set [Administrator Address]. 2) Set [Machine Address]. 85

88 10 Using CentreWare Internet Services 5 Click [+] on the left of [Protocol Settings] to display the items in the folder. 6 Click [TCP/IP]. 7 Set [Host Name]. Using CentreWare Internet Services 10 8 Set the DNS information. Note The DNS settings are required when the addresses for a POP3 server and a SMTP server are set with the domain name instead of their IP addresses. 1) Select the [DHCP] check box if using DHCP for [Get DNS Address]. 2) Set [DNS Address 1-3]. Note This item is not necessary if [DHCP] has been specified for [Method to Get the DNS Address]. 3) Set [DNS Name]. 4) Select the [On] check box when using [Generate Domain Search List Automatically]. 5) Set [Domain Name 1-3]. 6) Set [Connection Time-Out]. 7) Select the [On] check box to enable [Dynamic DNS Update]. 9 Click [ ]. 10 Set the protocol using the [Receiving Protocol] pull-down menu. Note Set this item when using the printing or ifax feature. 11 Set the print method using the [Print Mail Headers and Contents] pull-down menu. Note Set this item when using the printing feature. 12 Set the print method using the [Print ifax Headers and Contents] pull-down menu. Note Set this item when using the ifax feature. 13 Set the print method using the [Auto Print Delivery Confirmation Mail] pull-down menu. Note Set this item when using the printing feature. 14 Select the [Enable] check box to enable [Auto Print Error Mail]. 15 Set [Maximum Size]. Set the number of pages when dividing the mail transmission. Note Set this item when using the or ifax feature. 16 Set [Split Size of Outgoing Mail]. Note Set this item when using the ifax feature. 17 Select the [Enable] check box to enable [Response to Read Status (MDN)]. Note Set this item when using the printing or ifax feature. 18 Set the POP3 server information. Note Set this item when using the printingor ifax feature and [POP3] is specified for [Receiving Protocol]. 1) Set the [POP3 Server Address]. 2) Set [POP3 Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 3) Set [POP Receiving Authentication]. 4) Set [POP3 Server Check Interval]. 5) Set [POP User Name]. 6) Enter [POP User Password]. 86

89 Network Setting Items (Port/Protocol) for CentreWare Internet Services 19 Set [SMTP Server Address]. Note Set this item when using the , ifax, mail notice, or job completion notice feature. 20 Set [SMTP Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 21 Set the SMTP authentication method using the [SMTP Send Authentication] pull-down menu. Note Set this item when using the , ifax, mail notice, or job completion notice feature. 22 Set [SMTP Authentication User Name]. Note Set this item when using the , ifax, mail notice, or job completion notice feature. The setting is not necessary for pop receiving. 23 Set [SMTP Authentication Password]. Note Set this item when using the , ifax, mail notice, or job completion notice feature. The setting is not necessary for pop receiving. 24 Set the mail exchange restrictions. Note Set this item when using the priningt or ifax feature. 1) Select either [Enable Receive] or [Disable Receive] from the [Domain Filtering- Receive] pull-down menu. 2) Click [Edit Domain List]. 3) Specify the domain to be permitted if [Enable Receive] is selected, or the domain to be rejected if [Disable Receive] is selected. 4) Click the [Apply New Settings]. 25 Click [ ] in the [Protocol Settings] folder. 26 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 87

90 10 Using CentreWare Internet Services HTTP This section describes the settings for the HTTP port. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Using CentreWare Internet Services 10 Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [HTTP]. 6 Set [Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 7 Set [Maximum Sessions]. 8 Set [Connection Time-Out]. 9 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. 88

91 Network Setting Items (Port/Protocol) for CentreWare Internet Services WebDAV This section describes the settings for the WebDAV port. 1 Start a web browser. 2 Enter the machine s IP address or the Internet address to the address entry column on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and a port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [WebDAV]. 6 Set [Port Number]. Note Do not enter a number for the port number that is already used for other port numbers. 7 Set [Connection Time-Out]. 8 Reflect the values as the machine's setting values. 1) Click the [Apply New Settings]. A screen to enter the user name and password will be displayed. 2) Enter the System Administrator user ID and password into [User Name] and [Password], and click [OK]. Note The default user ID is and the default password is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 89

92

93 11 This chapter describes the configuration to utilize the services using on the machine. Overview...92 Preparations...93 Installation Procedure...94

94 11 Overview The machine is capable of exchanging s. The following features are available by exchanging s. ifax Printing 11 Mail Notice Job Completion Notice Note , and printing features are only supported by ApeosPort 550 I/450 I/350 I. These features do not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. ifax Scanned documents can be converted into an electronic format and transmitted via E- mail. Unlike conventional fax machines which utilize public phone lines, the machine can transmit or receive scanned data as attachemens using either corporate networks or the Internet. Contents of are processed according to the settings of [Print ifax Headers and Contents] in CentreWare Internet Services. Printing with attachments in either TIFF or PDF format can be sent to the machine from computers. Received will automatically be printed. Contents of are processed according to the settings of [Print Mail Headers and Contents] in CentreWare Internet Services. Mail Notice containing contents (status of consumables, paper, and replaceable parts, etc.) set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified recipient. Job Completion Notice When a computer has submitted a job to the machine, its completion can be notified by . 92

95 Preparations Preparations The following items are required in order to use the feature. Item Description ifax Printing Mail Notice Job Completion Notice TCP/IP address Subnet mask The TCP/IP address for the machine. is exchanged using TCP/IP. Required when the network is divided into subnets. O O O O O Gateway address Administrator address Required when multiple networks are connected by gateways. Set the address for the machine administrator. O O O O O 11 Machine address Used as a sender address when the machine sends . O O O O O DNS server address Required when the addresses for a POP3 server and a SMTP server are set with a domain name format instead of their IP addresses. SMTP server address The machine uses a SMTP server to send . The SMTP server can also be used for receiving . O O O O O SMTP authentication user If a SMTP server requires authentication, specify the authentication user name. POP3 server If a POP3 server is used to receive E- mails, register the machine's address and a user to the POP3 server. Also, it is necessary to set the POP3 server address on the machine. POP user name S/MINE settings Set the POP receiving user address. Set the S/MINE information. X X Registering account O : Necessary to set : Set as required X : Not supported A mail account for the machine needs to be registered to a mail server. Note Configuring Environment Information on mail account registration, contact your System Administrator. Enable the port and configure the machine address, TCP/IP environment, and server from the machine. Note The configuration can also be performed using CentreWare Internet Services. Information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 93

96 11 Installation Procedure Installation Overview This section describes the configuration procedure to use the feature on the machine. The following two steps are necessary to use the feature. Enabling port and setting TCP/IP 11 Set the machine to be able to use TCP/IP. Configuring Environment Set the items for on the machine. Enabling Port and Setting TCP/IP The following describes the configuration procedure to use TCP/IP on the machine. First enable the port, then set the IP address. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable a port which is used for the feature. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Send ] and then select [Change Settings]. 5) Select [Send - Port] and select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close]. 8) Enable [Receive - Port] setting to use printing. 9) Enable [Mail Notice - Port] to use mail notice or job completion notice. 10)Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 94

97 Installation Procedure 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the ports are enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Configuring Environment The following describes the configuration procedure to use the feature. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Set the address, host name, and domain name. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Machine Address/Host Name]. 4) Select [ Address] and then select [Change Settings]. 5) Enter an address using the keyboard displayed. 6) Select [Save]. 7) Set a host name and a domain name as above. 8) Select [Close]. 95

98 11 If [SMTP] has been selected for the [Mail Receiving Protocol] Aliases cannot be configured. A user can decide an account name (the left side of mark). An address (the right side of the@ mark) is a combination of a host name and a domain name. Example: mymail@myhost.fujixerox.co.jp Account name : mymail Host name : myhost Domain name : fujixerox.co.jp 11 If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of mark), and a POP3 receiving mail server to an address (the right side of mark). A user can decide an alias such as mymail@fujixerox.co.jp Example: mymail@mb1.abc.fujixerox.co.jp Account name : mymail 3 Set the protocol for receiving . 1) Select [Other Settings]. 2) Select [ Receive Protocol] and then select [Change Settings]. 3) Select either [SMTP] or [POP3] as appropriate for your environment. 4) Select [Save] and then press [Close]. If [SMTP] has been selected for the [Mail Receiving Protocol] 1) Select [SMTP Server Settings] and then set the following items for the SMTP server. [SMTP Server Port Number] Enter a value in the range from 1 to Note Do not enter a number for the port number that is already used for other port numbers. If [POP3] has been selected for the [Mail Receiving Protocol] 1) Select [POP3 Server Settings] and then set the following items for the POP3 server. [POP3 Server Setup] Select from [By IP Address] or [By Server Name]. [POP3 Server IP Address] Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup]. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. [POP3 Server Name] Enter a server name if [By Server Name] has been selected for [POP3 Server Setup]. [POP3 Server Port Number] Enter a value in the range from 1 to Note Do not enter a number for the port number that is already used for other port numbers. [POP3 Server Check Interval] 96

99 Installation Procedure Set the interval for checking the on the POP3 server. [POP3 Server Login Name] Enter the name to login to the POP3 server. [POP3 Server Password] Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save]. [POP3 Receiving Password Encryption] Select [On (APOP)] to encrypt the password. 2) Select [Save] and then press [Close]. 4 Configure the transmission. 1) Select [SMTP Server Settings] and then set the following items for the SMTP server. [SMTP Server Setup] 11 Select from [By IP Address] or [By Server Name]. [SMTP Server IP Address] Enter an IP address if [By IP Address] has been selected for [SMTP Server Setup]. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. [SMTP Server Name] Enter a server name if [By Server Name] is selected for [SMTP Server Setup]. [SMTP Server Port Number] Enter a value in the range from 1 to Note Do not enter a number for the port number that is already used for other port numbers. This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured. [ Send Authentication] Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Note If [POP before SMTP] is selected, the POP3 settings must be set. [SMTP AUTH Login Name] Set this item if [SMTP AUTH] is selected for [ Send Authentication]. [SMTP AUTH Password] Set this item if [SMTP AUTH] is selected for [ Send Authentication]. Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save]. 2) Select [Close]. 5 Configure the domain restriction 1) Select [Domain Filter] and set the following items. Domain filtering Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain Names]. 97

100 11 [Domain 1] - [Domain 50] Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected Domain Name] has been selected for [Domain Filter]. 2) Select [Close]. 6 Set the S/MINE information. 1) Select [PKI Settings (Public Key)]. 2) Select [S/MIME Settings] and set the following items. Device Certificate - S/MINE 11 Link a certificate to the machine. For information on creating a certificate, refer to "Communication Security" (P.129). S/MINE Communication Set whether to enable or disable S/MINE Communication when a certificate ID is set. Receive Untrusted Set whether to receive untrusted or not. Message Digest Algorithm Select a message digest algorithm from [SHA1] or [MD5]. Contents Encryption Method Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128]. Digital Signature - Outgoing Set whether to always attach a digital signature to or select a digital signature when sending . Certificate Auto Store Select whether or not to automatically store a S/MIME certificate attached with the when receiving sent from an address registered in the address book. 7 Select [Close] repeatedly until the [System Settings] screen is displayed. 8 Select [Exit]. 9 After the machine is restarted, print a settings list to confirm that each item is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. 98

101 12 Using Scan Service This chapter describes the configuration to utilize the scan services on the machine. Scan Service Overview Configuration of Configuration of Scan to Mailbox Configuration of Job Template Configuration of Scan to FTP/SMB Configuration of the Job Flow...117

102 12 Using Scan Service Scan Service Overview The machine is capable of scan services. The following functions are available by using the scan services. Scan to Mailbox Using Scan Service 12 Job Template Scanning Scan to FTP/SMB Job Flow Scanning Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. , Job Template Scanning, and Job Flow Scanning are only supported by ApeosPort 550 I/450 I/350 I. Scanned documents can be converted into an electronic format and transmitted via E- mail. Scan to Mailbox Documents which you want to take in as data can be scanned and stored into a mailbox. Stored documents can be accessed from network computers. In addition to scanned documents, documents received by the Remote Mailbox feature from other fax machines can be retrieved from a mailbox. Job Template Scanning A job template is a configuration file for defining scanning conditions. You can apply a job template to a scanned document on the machine. The scanned document will be saved to the hard disk of the machine and then sent automatically to the computer (server) such as an FTP or SMB server connected to the network. CentreWare Scan Service (optional) is required to create job templates and set a forward destination. Scan to FTP/SMB When the machine is connected to a network, scanned data can be stored on network computers using the FTP or SMB protocol. Documents which you want to take in as data can be scanned and stored on network computers. Job Flow Scanning You can perform scanning using a job flow processing a scanned document from a network computer with CentreWare EasyOperator. 100

103 Configuration of Configuration of Preparations Prepare the following to use the feature on the machine. Registering account An account for the machine needs to be registered to a mail server. Note Information on mail account registration, contact your system administrator. Installation Overview This section describes the configuration procedure to use on the machine. The following is the procedure to use . Enabling Port and Setting TCP/IP Enable the mail send port and mail receive port, and set an IP address of the machine. Using Scan Service 12 Configuring Environment Set items for on the machine. Enabling Port and Setting TCP/IP The following describes the configuration procedure to use TCP/IP on the machine. Enable the mail send port and mail receive port, and set an IP address of the machine. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable the ports which are used for . 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Send ] and then select [Change Settings]. 5) Select [Port Status] and select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close]. 8) Enable the [Port Status] in [Receive ] as above. 9) Select [Close] repeatedly until the [Network Settings] screen is displayed. 101

104 12 Using Scan Service 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. Using Scan Service 12 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the mail send port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. Configuring Environment The following describes the configuration procedure to use the feature. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 102

105 Configuration of 2 Set an address, host name, and domain name. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Machine Address/Host Name]. 4) Select [ Address] and then select [Change Settings]. 5) Enter an address using the keyboard displayed. 6) Select [Save]. 7) Set a host name and a domain name as above. 8) Select [Close]. If [SMTP] has been selected for the [Mail Receiving Protocol] Aliases cannot be configured. A user can decide an account name (the left side of mark). An address (the right side of the@ mark) is a combination of a host name and a domain name. Example: mymail@myhost.fujixerox.co.jp Account name : mymail Using Scan Service 12 Host name : myhost Domain name : fujixerox.co.jp If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of mark), and a POP3 receiving mail server to an address (the right side of mark). A user can decide an alias such as mymail@fujixerox.co.jp Example: mymail@mb1.abc.fujixerox.co.jp Account name : mymail 3 Set the protocol for receiving . 1) Select [Others]. 2) Select [ Receive Protocol] and then select [Change Settings]. 3) Select either [SMTP] or [POP3] as appropriate for your environment. 4) Select [Save]. 5) Select [Close]. If [SMTP] has been selected for the [Mail Receiving Protocol] 1) Select [SMTP Server Settings] and then set the following items for the SMTP server. [SMTP Server Port Number] Enter a value in the range from 1 to Note Do not enter a number for the port number that is already used for other port numbers. If [POP3] has been selected for the [Mail Receiving Protocol] 1) Select [POP3 Server Settings] and set the following items for the POP3 server. [POP3 Server Setup] Select from [By IP Address] or [By Server Name]. 103

106 12 Using Scan Service [POP3 Server IP Address] Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup]. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. [POP3 Server Name] Using Scan Service 12 Enter a server name if [By Server Name] has been selected for [POP3 Server Setup]. Note Do not enter a number for the port number that is already used for other port numbers. [POP3 Server Port Number] Enter a value in the range from 1 to [POP3 Server Check Interval] Set the interval for checking on the POP3 server. [POP3 Server Login Name] Enter the name to login to the POP3 server. [POP3 Server Password] Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save]. [POP3 Receiving Password Encryption] Select [On (APOP)] to encrypt the password. 2) Select [Save]. 3) Select [Close]. 4 Configure the transmission 1) Select [SMTP Server Settings] and then set the following items for the SMTP server. [SMTP Server Setup] Select from [By IP Address] or [By Server Name]. [SMTP Server IP Address] Enter an IP address if [By IP Address] has been selected for [SMTP Server Setup]. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. [SMTP Server Name] Enter a server name if [By Server Name] has been selected for [SMTP Server Setup]. [SMTP Server Port Number] Enter a value in the range from 1 to Note Do not enter a number for the port number that is already used for other port numbers. This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured. [ Send Authentication] Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Note If [POP before SMTP] has been selected, the POP3 settings must be set. 104

107 Configuration of [SMTP AUTH Login Name] Set this item if [SMTP AUTH] has been selected for [ Send Authentication]. [SMTP AUTH Password] Set this item if [SMTP AUTH] has been selected for [ Send Authentication]. Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save]. 2) Select [Close]. 5 Configure the Domain filter 1) Select [Domain Filter] and set the following items. Domain filtering Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain Names]. [Domain 1] - [Domain 50] Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected Domain Name] has been selected for [Domain Filter]. 2) Select [Close]. Using Scan Service 12 6 Set the S/MINE information. 1) Select [PKI Settings (Public Key)]. 2) Select [S/MIME Settings] and set the following items. Device Certificate - S/MINE Link a certificate to the machine. For information on creating a certificate, refer to "Communication Security" (P.129). S/MINE Communication Set whether to enable or disable S/MINE Communication when a certificate ID is set. Receive Untrusted Set whether to receive untrusted or not. Message Digest Algorithm Select a message digest algorithm from [SHA1] or [MD5]. Contents Encryption Method Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128]. Digital Signature - Outgoing Set whether to always attach a digital signature to or select a digital signature when sending . Certificate Auto Store Select whether or not to automatically store a S/MIME certificate attached with the when receiving sent from an address registered in the address book. 7 Select [Close] repeatedly until the [System Settings] screen is displayed. 8 Select [Exit]. 9 After the machine is restarted, print a settings list to confirm that each item is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. 105

108 12 Using Scan Service Configuration of Scan to Mailbox Installation Overview Using Scan Service 12 This section describes the configuration procedure to use Scan to Mailbox on the machine. The following is the procedure to use the Scan to Mailbox feature. Enabling Port and Setting TCP/IP When using Network Scanner Utility2 (Scan Driver and Mailbox Viewer2) provided by Fuji Xerox, enable a salutation port and configure an IP address. When using an application supporting a WebDAV protocol provided by Fuji Xerox such as CentreWare EasyOperator, enable a WebDAV port and an Internet service (HTTP) port, and configure an IP address. CentreWare EasyOperator enables to obtain documents stored in a mailbox of the machine without a scan driver. Registering a mailbox Register a mailbox for storing the scanned data. Configuring a computer Install CentreWare EasyOperator on a computer when using CentreWare EasyOperator. CentreWare EasyOperator is stored in the CentreWare Utilities CD-ROM provided with the machine. For information on the installation procedure, refer to the manual contained in the CentreWare Utilities CD-ROM. Enabling Port and Setting TCP/IP First enable ports for Scan to Mailbox (a salutation or WebDAV port and an Internet service (HTTP) port), and then set the IP address. The procedure for setting the machine is as follows. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.65). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Enable the port. When using Network Scanner Utility2 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Salutation] and then select [Change Settings]. 106

109 Configuration of Scan to Mailbox 5) Select [Port Status] and select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. When using an application supporting a WebDAV protocol provided by Fuji Xerox such as CentreWare EasyOperator 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [WebDAV] and then select [Change Settings]. 5) Select [Port Status] and select [Change Settings]. 6) Select [Enabled] then select [Save]. 7) Select [Close] repeatedly until the [Port Settings] screen is displayed. 8) Enable [Port Status] in [Internet service (HTTP)] as above. 9) Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. Either the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Using Scan Service 12 Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the salutation or WebDAV port and the Internet service (HTTP) port are enabled and the IP addresses are configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide. 107

110 12 Using Scan Service Registering a Mailbox Using Scan Service 12 The following describes the procedure to register a mailbox for storing scanned documents. Documents stored in a mailbox can be imported into a computer using a scan driver, CentreWare Internet Services or CentreWare EasyOperator. For information on how to import documents, refer to "Importing Scanned Data" under "Chapter 9 Computer Operations" in the User Guide. For information on the operations of CentreWare EasyOperator, refer to the CentreWare EasyOperator online help. Up to 200 mailboxes can be registered. The items that can be set or changed are as follows. Mailbox Name Set the mailbox name. Up to 20 characters are allowed. Password Set the mailbox password. Up to 20 digits are allowed. The password setting is optional. A password is only valid when a system administrator password is set. Check Password When the password is set, configure whether each operation (such as storing in a mailbox, printing or deleting a document, etc.) requires a password. Delete Document after Retrieval Set whether to delete a document in a mailbox after the document is retrieved, printed, or transferred by a job flow. Delete Documents with Expiry Date Specify whether to enable the feature to delete documents stored in a mailbox at a specified time after a storage period has expired. Link Job Flow Sheet to Mailbox Set or change a link to a job flow, or run a job flow. The following describes the procedure to register a mailbox on the machine. 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When using the Authentication feature, a password is required. The default password is x-admin. 3) Select [System Settings]. 2 Select [Setup Menu]. 3 Select [Mailbox]. 108

111 Configuration of Scan to Mailbox 4 Select a mailbox to register and then select [Create/Delete]. Note Mailboxes that have not been registered are displayed as (Not In Use). 5 Set a password. When setting a password 1) Select [On]. 2) Enter a password using the numeric keypad then select [Save]. The [Mailbox XXX - Create/Delete] screen appears. XXX indicates the mailbox number to register. Note The password entered is displayed as. When you make an entry mistake, press the <C> (Clear) button and enter again. Using Scan Service 12 When not setting a password 1) Select [Off] and select [Save]. The [Mailbox XXX - Create/Delete] screen appears. XXX indicates the mailbox number to register. 6 Configure the following items as necessary. Select an item to configure and select [Change Settings]. When the setting is completed, select [Save]. Mailbox Name Set the name used for a mailbox. Up to 20 characters can be used for the name. Note The buttons on the control panel can also be used for the entry. Check Password When a password is set, configure whether each operation (such as storing in a mailbox, printing or deleting a document, etc.) requires a password. Save (Write) A password entry is required when selecting a mailbox. Print/Delete (Read) A password entry is required when printing or deleting a document in a mailbox. Always A password is required for both the above operations. Delete Document after Retrieval Set whether to delete a document in a mailbox after the document is retrieved, printed, or transferred by a job flow. Save The document is kept. Delete The document is deleted. 109