In this manual, safety instructions are preceded by the symbol instructions before performing the required procedures.

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2 Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries. Adobe, Acrobat, PostScript, Adobe PostScript 3, and PostScript Logo are trademarks of Adobe Systems Incorporated. Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are registered trademarks of Apple Inc. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. BMLinkS is the registered trademark of the Japan Business Machine and Information System Industries Association. All product/brand names are trademarks or registered trademarks of the respective holders. In this manual, safety instructions are preceded by the symbol instructions before performing the required procedures.. Always read and follow the The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important (1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher. (2) Parts of this manual are subject to change without prior notice. (3) We welcome any comments on ambiguities, errors, omissions, or missing pages. (4) Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment. An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. XEROX, THE DOCUMENT COMPANY, PDF Bridge, ContentsBridge, Ethernet, CentreWare, and the stylized X are registered trademarks of Xerox Corporation and Fuji Xerox Co., Ltd. DocuWorks is a trademark of Fuji Xerox Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.

3 Table of Contents 1 Before Using the Machine... 5 Preface... 6 About This Guide... 7 Guides Supplied... 7 Organization of this Guide... 8 Conventions Product Overview... 9 Machine Components Main Body Power On / Off Powering On Powering Off About the Circuit Breaker Power Saver Mode Changing the Power Saver Mode Change Interval Exiting the Power Saver Mode Control Panel Basic Operation Copying Procedure Step1 Loading Documents Step2 Selecting Features Step3 Entering the Quantity Step4 Starting the Copy Job Step5 Confirming the Copy Job in the Job Status Stopping the Copy Job Saving Scanned Documents Printing Scanning Procedure Step1 Loading Documents Step2 Selecting Features Step3 Starting the Scan Job Step4 Confirming the Scan Job in the Job Status Step5 Saving the Scanned Data Stopping the Scan Job Printing Copy & Print Jobs Document Procedure Step1 Opening the [Check Mailbox] Screen Step2 Selecting Box Type Step3 Selecting a Box Step4 Printing Documents

4 Registering Mailboxes...41 System Settings Procedure Paper and Other Media...45 Paper Type...46 Paper Size...46 Weights of Usable Paper...46 Paper type...47 Loading Paper...49 Loading Paper in Trays 1 to Loading Paper in Trays 3 to Loading Paper in tray 5 (bypass)...51 Loading Paper in Trays 6 to Loading Paper in Interposer...52 Loading Tab Paper...53 Changing the Size of Paper in Trays...55 Changing the Size of Paper in Trays 3 to Changing the Size of Paper in Trays 6 to Maintenance...57 Replacing Toner Cartridges...58 Replacing the Waste Toner Container...61 Replacing the Staple Cartridge...64 Replacing The Staple Scrap Container...66 Replacing the Staple Cartridge for Booklet...68 Emptying Punch Scrap Container Problem Solving...71 Fault Clearance Procedure...72 Image Quality Problems...73 Paper Jams...74 Paper Jams in Trays 1 to Paper Jams in Transport Unit Paper Jams in Duplex Module[3]...76 Paper Jams in Tray 5 (Bypass Tray)...77 Paper Jams in Trays 6 to 7 (High Capacity Feeder Tray)...78 Paper Jams in the Interposer...78 Paper Jams in Lower Left Cover...79 Paper Jams inside body...80 Paper Jams Inside Finisher Left Cover...83 Paper Jams Inside Finisher Right Cover...85 Paper Jams at Z Folding Unit...88 Paper Jams at Output Area of Finisher...92 Paper Jams at High Capacity Tray Unit

5 Document Jams Stapler Faults Staple Jams in the Staple Cartridge Staple Jams at staple cartridge for booklet Solving Curled Output Index

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7 1 Before Using the Machine This chapter contains descriptions about how to use this document. Preface...6 About This Guide...7

8 1 Before Using the Machine Preface Before Using the Machine 1 Thank you for selecting our DocuCentre 9000 and Document Centre 1100/900. This guide provides all the necessary copy/print/scan operating procedures, maintenance information like how to clear paper jams, daily care, setting various items, and precautions. This guide assumes that you are familiar with your personal computer s operating system, as well as its operating and networking environment. Please read this guide thoroughly to obtain the best performance on this product. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine. For instructions on configuring your network environment, refer to the Network Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory. Since the machine is equipped with anti-counterfeit features, in some rare cases, certain kinds of documents may be unable to copy. Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities from research and development to disposal. We have implemented a number of programs to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting chlorofluorocarbons from our manufacturing facilities. We are committed to leadership in the conservation of resources by reusing and recycling post-consumer waste material such as paper, cartridges, and parts from our customer's copiers and printers. Important : This equipment will be inoperable when main power fails. 6

9 About This Guide About This Guide Guides Supplied Included Manuals This section describes the organization of this guide. We provide the following guides for optimum usage of the machine. Several manuals are included with this product. They are referred to as accompanying manuals. These accompanying manuals include descriptions on configurations and operation of the product. The below manuals are included with the machine. Before Using the Machine 1 User Guide This guide provides information about copying/printing/scanning procedures, clearing paper jams, making daily maintenance, programming various settings and features, as well as precautions for use. Network Administrator Guide This document is aimed toward network administrators, as a guide to setting up the network environment. Quick Reference Guide (This Document) Introduces the main features of the machine, as well as simple operating instructions. Manual (HTML) A guide to installing print driver, configuring the printer environment, etc. This manual is included in the CentreWare Utilities or Driver CD Kit CD-ROM. Guides for Optional Accessories Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for the DocuCentre 9000 and Document Centre 1100/900. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, printed or as On-line Help. Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software. 7

10 1 Before Using the Machine Organization of this Guide This guide consists of the following chapters. Before Using the Machine 1 1 Before Using the Machine Describes how to use this document, as well as cautions on using the product safely and legally. 2 Product Overview Describes basic information such as identifying the major components, how to switch the machine on and off, how to use the touch screen, and how to set the power saver feature. 3 Basic Operation Contains information about loading paper and other types of media into the machine, using the copy/print/scan features, and changing the default settings. 4 Paper and Other Media Describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays. 5 Maintenance Describes procedures for replacing consumables, cleaning the machine, and printing reports/lists. 6 Problem Solving Describes troubles that may occur with the machine and their solutions. Conventions In this document, "Computer" refers to a personal computer or workstation. The following icons are used in this guide. Important Indicates important information which you should read. Indicates additional information on operations or features. The following conventions are used in this guide: " " :The cross-reference is within this manual. " " :Refers to names of features, and touch screen messages and input text. [ ] :Refers to button or menu names displayed in the touch screen. :Refers to the names of menus, commands, windows, or dialog boxes displayed on the computer screen and their button and menu names. < > button:indicates a hardware button on the control panel. < > key :Indicates a key on the keyboard of the computer. For radio buttons, the checked item is the selected item. 8

11 2 Product Overview This chapter describes basic operation about the machine, such as the names of each component, switching on and off of the machine, and the operation of the touch screen and power saving settings. Machine Components...10 Power On / Off...14 About the Circuit Breaker...15 Power Saver Mode...16 Control Panel...20

12 2 Product Overview Machine Components This section describes the main components and their functions of the DocuCentre 9000 and Document Centre 1100/900 (hereinafter called "the machine"). Main Body Product Overview 2 No. Component Function 1 Document cover Holds the document down. 2 Control panel It consists of operation buttons, LED indicators and a touch screen. Refer to "Control Panel" (P.20). 3 Document glass Load documents here. 4 Power switch Switches the power of the machine on/off. 5 Front cover Open this cover to clear paper jams and to replace the waste toner bottles. 6 Toner cover Open this cover to replace the toner cartridge. 7 Tray 1, 2, 3, 4 Load papers here for copying. 8 Locking casters Used for locking the wheels of the machine. Lock these casters after moving the machine to its installation site. 9 Bottom left cover Open this cover to access the insides of the machine to remove the jammed paper. 10 Front cover for high capacity tray unit. Open this cover to access the bottom left cover of the machine to remove the jammed paper. 11 Tray 6, 7 Load papers here for copying. 12 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in trays 1 to 4. 10

13 Machine Components Product Overview 2 No. Component Function 13 Left cover Opens slightly just when opening the top cover. Open widely when removing the jammed paper. 14 Front cover Open this cover to remove the jammed paper. 15 <Confirmation> indicator This indicator lights to confirm that the document is loaded correctly. 16 Document guides Use this guides to align the edges of the document. 17 Document feeder tray Load documents here. 18 Document output tray Receives scanned documents. 19 Document Stopper Holds large document, such as A3, in place. Set upright for use when making copies. 20 Waste toner container Open this cover when removing the waste toner bottle. cover 21 Waste toner container Collects used toner. 22 Fuser (E) Fuses the printed image on the paper by fusing the toner. Do not touch this unit as it is extremely hot. 23 Lever Lever for pulling out the transfer module. 24 Transfer module Copies the image from the drum to the paper. Open this just when removing the jammed paper. 25 Toner cartridge Toner (image forming powder) cartridge is provided. In text descriptions, the Duplex Automatic Document Feeder is abbreviated as "Document Feeder". 11

14 2 Product Overview Finisher D2, Booklet finisher D2 Product Overview 2 No. Component Function 26 Interposer (Cover/ Transparency separator tray) Load papers for covers or transparency separators. Papers loaded here will not be used for copying or printing. 27 De-curl button Press this button to decurl copied paper. 28 Output tray Receives copies when you select [Automatic sorting], [Collated], [Uncollated] or normal copy. 29 Finisher tray Receives copies when you select stapled, punched and Z-folded copies. 30 Booklet output tray Receives copies when you select Bi-Fold or Bi-Fold + Stapling. 31 Booklet output tray button Press this button to deliver booklets to removal position. 32 Right cover Open to clear paper jam; replace staples or clear jammed staples; or replace the scraps from the puncher. 33 Staple cartridges for booklet There are two staple cartridges for booklet. Remove these cartridges to replace staples and clear staple jams. 34 Staple Scrap Container Collects the scraps from the stapler. Remove this cartridge to replace the staple scrap container. 12

15 Machine Components No. Component Function 35 Staple cartridge This cartridge contains staples. Remove this cartridge to replace staples and clear staple jams. 36 Punch scrap container Collects the scraps from the puncher. Open throw away the scraps. 37 Tri-Fold output tray Receives copies when you select Tri-Fold In or Tri-Fold out. 38 Tri-Fold output tray button Press this button to open Tri-Fold output tray. 39 Left cover Open this cover to access the inside of the machine to clear paper jams. *1 Only available when Booklet Finisher D2 is installed. Only available when Folding unit (Z and C) is installed. Finisher and Booklet finisher D2 are optional. In text descriptions, finisher and booklet finisher D2 may be called finisher. Product Overview 2 13

16 2 Product Overview Power On / Off Product Overview 2 Powering On Switch on the power before operating the machine. After the power is on, it will take about 6 minutes for DocuCentre 9000 and Document Centre 900 or about 5 minutes for Document Centre 1100 to warm up before you can start making copies. This may take more time due to image quality adjustment depending on the status of the machine. Turn the machine off at the end of the day or when it is not in use for a long period of time. Also, use [Power Saving] feature when not in use for a while to reduce the power consumption. Important Switching off the power of the machine may cause loss of data being processed. For information about power saving feature, refer to "Power Saver Mode" (P.16). The procedure for turning on the power is as follows. 1 Open the cover and press the power switch to the [ ] position to turn the power on. The "Please wait..." message indicates that the machine is warming up. The machine cannot be used while it is warming up. Powering Off The procedure for turning the power off is as follows. Important if you turn the power off while data is being stored in the memory, the data may be erased. 1 Before turning the power off, make sure that all copy or print jobs have completely finished.also, make sure that the <Online> indicator is not lit. Important Never turn the power off in the following instances: While data is being received While data is being sent (FTP/SMB/ ) While jobs are being printed. While jobs are being copied While a scan is being executed While data is being imported from computer 2 Press the power switch to the [ ] side. Important Power off processing is performed internally on the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off. Before you turn the power back on after turning it off, first make sure that the display and the <Job in Memory> indicator have gone out. 14

17 About the Circuit Breaker About the Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring. The circuit breaker is normally On ("l") position as shown in the figure. If the breaker is Off ("O") position, contact your Customer Support Center as there might be some unusual conditions. Product Overview 2 15

18 2 Product Overview Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes, a [Low Power mode] and [Sleep mode]. The machine enters the [Low Power mode] after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters the [Sleep mode] if a further preset time elapses. Product Overview 2 Low Power Mode In this mode, the power to the control panel and fuser unit is lowered to save power. The display goes out, and the <Power Saver> button on the control panel lights. To use the machine, press the <Power Saver> button. The <Power Saver> button goes out to indicate that the Power Saver feature is canceled. Sleep Mode In this mode, the power is lowered more than in the Low Power mode. The display goes out, and the <Power Saver> button on the control panel lights. To use the machine, press the <Power Saver> button. The <Power Saver> button goes out to indicate that the Power Saver feature is canceled. Changing the Power Saver Mode Change Interval The procedure for setting the Power Saver feature is as follows. To activate the Power Saver feature, set the Sleep Mode button to Enabled, and set both the times up to migration to the Low Power Mode and migration to the Sleep Mode. The time to migration to Low Power Mode and Sleep Mode can each be specified in 1 minute increments, from 1 to 240 minutes. 1 Press the <Log In/Out> button. <Log In/Out> button 2 Enter the system administrator ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. The default UserID value is When using the authentication manager feature, a password is required. The default password value is "x-admin". 16

19 Power Saver Mode 3 Select [System Settings]. 4 Select [System Settings]. Product Overview 2 5 Select [Common Settings]. 6 Select [Machine Clock/Timers]. 17

20 2 Product Overview 7 Select [8. Auto Power Saver], and select [Change Settings]. Product Overview 2 8 Using [ ] [ ], configure a power saver mode migration time from 1 to 240 minutes, in 1 minute increments. From Last Selection to Low Power Mode Set the time to move to the [Low Power Mode] after the last operation. The default for [From Last Selection to Low Power Mode] is [15] minutes. From Last Selection to Sleep Mode Set the time to move to the [Sleep Mode] after the last operation. The default for [From Last Selection to Sleep Mode] is [60] minutes. Configure the [From Last Selection to Sleep Mode] time to be longer than the [From Last Selection to Low Power Mode] time. 9 Press [Save]. 10 Select [Close] repeatedly until the [System Settings/Registration] screen is displayed. 11 Select [Exit] to exit the System Administration mode. 18

21 Power Saver Mode Exiting the Power Saver Mode The following describes how to exit the Power Saver mode. The Power Saver mode is exited in the following instances: By pressing the <Power Saver> button Receiving jobs 1 Press the <Power Saver> button. <Power Saver> button Product Overview 2 19

22 2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Product Overview 2 No. Component Function 1 Touch screen This display displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations in screens and set features. 2 <Copy> <Custom 2> <Custom 3> Used to call a custom feature. 3 <All Services> Used to display the [All Services] screen. In text descriptions, this button is indicated as the <All Services> button. 4 <Power Saver> If the machine is not operated for a while, the machine's power consumption is lowered to enter the Power Saver mode. In the Power Saver mode, this button is lit. To cancel the Power Saver mode, press this button again. In text descriptions, this button is indicated as the <Power Saver> button. 20

23 Control Panel No. Component Function 5 <Clear All> Returns the statuses of all displayed services to their default values. The machine will be reset to the state after it is turned on. In text descriptions, these buttons are indicated as the <Clear All> button. 6 <Interrupt> Select this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the Interrupt indicator is lit. Pressing the Interrupt button again cancels the interrupt and the previous operation is resumed. In text descriptions, this button is indicated as the <Interrupt> button. 7 <Stop> Press this button to stop the current copy job or communications. In text descriptions, this button is indicated as the <Stop> button. 8 <Start> Press this button to start copying or scanning. In text descriptions, this button is indicated as the <Start> button. 9 Numeric keypad Press these buttons to enter the number of copies, passwords and other numerical values. In text descriptions, these buttons are indicated as the "numeric keypad". 10 <C> (Clear) Press this button if you have entered a wrong numerical value with the numeric keypad. In text descriptions, this button is indicated as the <C> button. 11 <Log In/Out> When this button is pressed, if in System Administration mode, or Login Setup/Auditron Administration is in effect, the UserID input screen is displayed. In text descriptions, this button is indicated as the <Log In/Out> button. 12 <Machine Status> Pressing this button allows you to confirm the machine status, meters and the state of consumables, and print reports. In text descriptions, this button is indicated as the <Machine Status> button. 13 <Review> Press this button to open the Review screen. In this screen, you can check a list of the status of copy and scan features whose settings have changed from the defaults. You can also check the destination information for sending . In text descriptions, these buttons are indicated as the <Review> button. 14 <Job Status> Pressing this button allows you to confirm or cancel currently executing or completed jobs, or to confirm or print saved documents. In text descriptions, this button is indicated as the <Job Status> button. 15 Brightness dial Adjusts the brightness of the touch screen. Use this dial to adjust the brightness of touch screen when it is too dark to read. 16 <Job in Memory> indicator This indicator lights when data is stored in the machine's memory. 17 <Online> indicator This indicator lights when data is being transmitted from this machine or received from a client. Product Overview 2 21

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25 3 Basic Operation This chapter describes basic operation about the machine. Copying Procedure...24 Printing...32 Scanning Procedure...33 Printing Copy & Print Jobs Document Procedure...39 Registering Mailboxes...41 System Settings Procedure...43

26 3 Basic Operation Copying Procedure This section describes the basic copy operations. The following shows the copy flow and reference sections. Step1 Loading Documents...24 Step2 Selecting Features...26 Step3 Entering the Quantity...27 Step4 Starting the Copy Job...28 Step5 Confirming the Copy Job in the Job Status...28 Basic Operation 3 Step1 Loading Documents There are two methods for loading documents: Document feeder Single sheet Multiple sheets Document Glass Single sheet Bound documents, such as books Document feeder The document feeder supports single sheet and multiple sheet documents, with sizes ranging from mm (A5, A5, inches, inches ) to a maximum of mm (A3, inches). The document feeder can auto-detect only documents of standard sizes. For documents that of not of a standard size, input the size in the [Original Size] field. The document feeder can accept the following number of sheets. Document type (weight) Lightweight paper (38-49 g/m 2 ) Plain paper (50-80g/m 2 ) Heavyweight paper (81-128g/m 2 ) Heavyweight paper ( g/m 2 ) Number of sheets 250 sheets 250 sheets 150 sheets 100 sheets Important Place folded or creased documents on the document glass because they may cause paper jams. 24

27 Copying Procedure 1 Remove any paper clips and staples before loading documents. 2 Shift the document guide gently to touch the document edges. 3 Adjust the movable document guides to just touch the edge of the document stack. The <Confirmation> indicator lights when the document is loaded correctly. When placing the document in the DADF, you can set timing for lifting up the document feeder tray. Document Glass On the document glass, you can place a single sheet, or a book or other similar document, up to mm (A3, inches). The document feeder can auto-detect only documents of standard sizes. For documents that of not of a standard size, input the size in the [Original Size] field. Basic Operation 3 Caution Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries. 1 Open the document cover. 2 Place the document face down, and align it against the inside left corner of the document glass. 3 Close the document cover. When a standard size document is loaded on the document glass, the size of the document is displayed in the message area. 25

28 3 Basic Operation Step2 Selecting Features You can select the features from the [Copy] tab. The features displayed depend on the configuration of the machine. To use the [Login Setup] feature or [Auditron Administration] feature, you need a UserID and Password, or just a UserID. For information about UserIDs and Passwords, contact the System Administrator. 1 Press the <All Services> button. <All Services> button Basic Operation 3 2 Select [Copy]. 3 If the previous settings still remain, press the <Clear All> button. <Clear All> button 4 Select one of the [Copy Only], [Copy & Save] or [Save Only]. 26

29 Copying Procedure Copy Copies scanned documents. Copy & Save Copies scanned documents and then save them as a data to the mailbox on the machine.you can print saved data from the Mailbox or change settings. Save Only Save scanned documents as a data to the mailbox on the machine. You can print saved data from the Mailbox or change settings. For details about [Copy & Save] and [Save Only], refer to"saving Scanned Documents" (P.30). Also, refer to "Printing Copy & Print Jobs Document Procedure" (P.39) for details about check mailbox. The features displayed are different according to the machine structure. To use the [Login Setup] feature or [Auditron Administration] feature, you need a UserID and Password, or just a UserID. Ask the System Administrator for the UserID and Password. 5 Select the features to set from each tab as necessary. Basic Operation 3 Step3 Entering the Quantity You can enter up to 9999 for the number of copies. 1 Enter the number of copies using the numeric keypad.the number of copies entered appears on the upper right of the display. Numeric keypad 2 If you enter an incorrect value, press the <C> button and enter the correct value. <C> button 27

30 3 Basic Operation Step4 Starting the Copy Job 1 Press the <Start> button. Important If a document has been set in the document feeder, do not press the document while it is being conveyed. Basic Operation 3 If a problem occurs, an error message appears in the display. Remedy this by following the message on the display. You can set the next job during copying. If you have Another document If you have another document, select the [Next Original] on the touch screen while the current document is being scanned.you can copy multiple documents together. 2 Select [Next Original] while scanning is in progress. When using the document feeder, load the next document after the machine has finished scanning the first document. When the above screen is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents and performs an automatic reset. <Start> button 3 Load the next document. 4 Press the <Start> button. If you have more documents, repeat the procedure 3 and 4. 5 When all documents have been scanned, select [Last Original]. Step5 Confirming the Copy Job in the Job Status 1 Press the <Job Status> button. <Job Status> button 28

31 Copying Procedure 2 Confirm the job status. Select [ ] to display the previous screen and select [ ] to display the next screen. Stopping the Copy Job To cancel copying, follow the procedure below. 1 Select [Stop] on the touch screen or press the <Stop> button on the Control Panel. <Stop> button Basic Operation 3 2 Select [Stop]. You can also stop the copy job by pressing the <C> button or the <Clear All> button. 3 If the screen of step 1 does not appear, press the <Job Status> button. <Job Status> button 4 Select the job to cancel, and then select [Stop]. 29

32 3 Basic Operation Saving Scanned Documents Save scanned documents as a data to the mailbox on the machine. To use mailbox, select [Copy & Save] or [Save Only]. The maximum pages stored in the machine is about 35,000 pages for the A4 portrait. This figure could be used only as a guide, since the maximum scanned pages depend on the types, sizes, and direction of the document. Up to 100 copied and printed documents can be stored altogether. Refer to "Printing Copy & Print Jobs Document Procedure" (P.39) for details about check mailbox. 1 On the [All Services] screen, select [Copy]. Basic Operation 3 2 Select the feature to be configured from respective tabs as necessary. 3 Select [Copy & Save] or [Save Only]. The mailbox must be registered beforehand. For information about registering mailboxes, refer to "Registering Mailboxes" (P.41). 4 Specify the box to save data. If a password is set for the box, the password entry screen appears.enter the password and select [Confirm]. If you have forgotten the password, reconfigure the box password in System Administration mode. 5 Press the <Start> button. Box This box saves data. Select [ ] to display the previous screen and select [ ] to display the next screen. Also, select [ ] to display the head screen and select [ ] to display the last screen. Document name. Set the document name for saving. Using the displayed keyboard and the numeric keypad, you can enter up to 28 characters. Go to Use the numeric keypad to enter a 3 digit mailbox number. That mailbox then appears at the top of the list. 30

33 Saving Scanned Documents No. of Documents When a mailbox is selected, and it contains documents, the number of stored documents is displayed. Document List Select a box and press this button to check or delete documents stored within. Document List Check or delete documents stored within a mailbox. 1 Select [Document List]. 2 Select the document to confirm or delete.if the scanned data is not displayed, select [Refresh]. Select [ ] to display the previous screen and select [ ] to display the next screen. Select [ ] to display the head screen and select [ ] to display the last screen. You can sort documents in ascending or descending order by pressing either [Document Name] or [Stored Date]. Basic Operation 3 No. of Documents When a mailbox is selected, and it contains documents, the number of stored documents is displayed. Select All Select when selecting all documents stored in the mailbox. Delete Used to delete selected documents. Document Details Used to check the content of a selected document. Select only one document when using this feature. 31

34 3 Basic Operation Printing Describes print procedures. Print procedures vary depending on the application software you are using.for more information, refer to the documentation provided with each application. 1 Select [Print] from the application s [File] menu. 2 Confirm the [Printer Name] and click [Properties] if necessary. 3 Configure the properties if necessary. Basic Operation 3 4 Click [OK]. 5 Click [OK] in the [Print] dialog box. 32

35 Scanning Procedure Scanning Procedure This section describes basic scan operations.the following shows the scan flow and reference sections. Step1 Loading Documents...33 Step2 Selecting Features Step3 Starting the Scan Job Step4 Confirming the Scan Job in the Job Status Step5 Saving the Scanned Data Step1 Loading Documents There are two methods for loading documents: Document feeder Single sheet Multiple sheets Document Glass Single sheet Basic Operation 3 Bound documents, such as books Document feeder The document feeder supports single sheet and multiple sheet documents, with sizes ranging from mm (A5, A5, inches, inches ) to a maximum of mm (A3, inches). The document feeder can auto-detect only documents of standard sizes.for documents that of not of a standard size, input the size in the [Scan Size] field. The document feeder accept the following number of sheets. Document Type (weight) Lightweight paper (38-49g/m 2 ) Plain paper (50-81g/m 2 ) Heavyweight paper (81-128g/m 2 ) Heavyweight paper ( g/m 2 ) Number of Sheets 250 sheets 250 sheets 150 sheets 100 sheets Important Place folded or creased documents on the document glass because they may cause paper jams. 33

36 3 Basic Operation Basic Operation 3 1 Remove any paper clips and staples before loading documents. 2 Adjust the movable document guides to just touch the edge of the document. When loading a large document, such as A3, open the document stopper rightward. 3 Set the document facing up (side 1 for 2 sided document) in the document feerder. The <Confirmation> indicator lights up when the document is loaded correctly. When placing the document in the DADF, you can set timing for lifting up the document feeder tray. Document Glass The document glass accepts single-sheet or book form documents of sizes up to mm (A3, inches). The document glass can auto-detect only documents of standard sizes. For documents that of not of a standard size, input the size in the [Scan Size] field. Caution Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries. 1 Open the document cover. 2 Place the document face down, and align it against the inside left corner of the document glass. 3 Close the document cover. 34

37 Scanning Procedure Step2 Selecting Features You can select features from the [Basic Scanning] tab. From the [Menu] tab, you can select from 4 scan modes: , Scan to Mailbox, Job Template, and Scan to FTP/SMB. Scans a document and sends the scanned data as an attachment. Scan to Mailbox Scans a document and saves the scanned data to the machine s mailbox. Create a Mailbox in advance. For information about Mailbox creation, refer to "Registering Mailboxes" (P.41). Job Template Scans a document after specifying the file (job template) set with scanning conditions, information about the transfer destination server and other information. Scan to FTP/SMB Scans a document and sends the scanned data to a network computer via the FTP or SMB protocols. Basic Operation 3 Features displayed may vary depending on the model you are using. When using the Auditron mode, a UserID and password might be required. Ask the machine administrator for the UserID and password. The machine s network settings must be configured in order to use the scan features. For information about network settings, refer to the Network Administrator Guide. The following is an explanation of how to use the Scan to Mailbox feature. 1 Press the <All Services> button. <All Services> button 2 Select [Scan to Mailbox]. 35

38 3 Basic Operation 3 If the previous settings still remain, press the <Clear All> button. <Reset> button 4 Specify the mailbox to save to. Basic Operation 3 5 If appropriate, select features to configure from each tab. The screen at right is from DocuCentre Step3 Starting the Scan Job 1 Press the <Start> button. Important If a document has been set in the document feeder, do not press the document while it is being conveyed. If a problem occurs, an error message appears in the display.remedy this by following the message on the display. The following job configurations can be performed while scanning. <Start> button If you have more documents If you have more than one stack of documents to scan, select the [Next Original] button on the touch screen while the current stack of documents is being scanned. This allows you to scan several documents as one set of data. Up to 999 pages can be stored. If the number of document pages exceeds this maximum, then scanning stops. Follow the displayed message, and either abort the operation, or save the scanned document data. 2 While documents are being scanned, select [Next Original]. When using the 2 sided document feeder, the machine waits for the next sets of documents after it has finished scanning the first set. When the above screen is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents. 36

39 Scanning Procedure 3 Load the next document. 4 Press the <Start> button. If you have more documents, repeat the procedure 3 to 4. 5 When all documents have been scanned, select [Last Original]. Step4 Confirming the Scan Job in the Job Status 1 Press the <Job Status> button. <Job Status> button Basic Operation 3 2 Check job status. Select [ ] button to display the previous screen and select [ ] button to display the next screen. Step5 Saving the Scanned Data When scanning to mailbox, you import the document that is stored on the machine's mailbox into your computer. Importing can be done in the following ways: Import from an Application Network scan driver is used. Import using Mailbox Viewer 2. Fuji Xerox s application software, Mailbox Viewer 2 is used. Import using CentreWare Internet Services CentreWare Internet Services is used. 37

40 3 Basic Operation Importing Using WebDAV WebDAV is used. Stopping the Scan Job Follow the procedure below to cancel a scan. 1 Press either [Stop] on the touch screen or the <Stop> button on the Control Panel. Basic Operation 3 2 Select [Stop]. You can also stop the scan job by pressing the <C> button or the <Clear All> button. 3 If the screen in procedure 1 does not appear, press the <Job Status> button. <Job Status> button <Stop> button 4 Select the job to cancel, and then select [Stop]. When a scan is cancelled, scan data already stored to the mailbox is deleted. 38

41 Printing Copy & Print Jobs Document Procedure Printing Copy & Print Jobs Document Procedure Print Copy Documents procedure steps and their references are listed below. Step1 Opening the [Check Mailbox] Screen Step2 Selecting Box Type Step3 Selecting a Box Step4 Printing Documents Box has to be registered beforehand. For how to register it, refer to Registering Mailboxes. Step1 Opening the [Check Mailbox] Screen Follow the procedure below to open the [Check Mailbox] screen. Features displayed may vary according to the machine s configuration. 1 Press the <All Services> button. <All Services> button Basic Operation 3 2 Select [Check Mailbox]. 39

42 3 Basic Operation Step2 Selecting Box Type 1 Select [Copy & Print Jobs]. Basic Operation 3 Step3 Selecting a Box Access to the selected box may be restricted, depending on authorization settings. 1 Select a Box. Step4 Printing Documents 1 Select a Copy & Print Jobs document to be printed and select [Change Settings/Print]. Up to 100 copied, printed and scanned documents can be stored altogether. 2 Select any item. 3 Select [Print]. 40

43 Registering Mailboxes Registering Mailboxes Register mailboxes to store copied and scanned documents. Up to 500 mailboxes can be registered. It is convenient to make separate mailboxes, for example for copied documents and for scanned documents, according to the purpose. You can decide which mailbox to use according to your purpose as each mailbox can be used for copied documents or scanned documents. 1 Press the <All Services> button. <All Services> button 2 Select [Setup Menu]. Basic Operation 3 3 Select [Mailbox]. 4 Select the Box to be registered, and select [Create/Delete]. Select [ ] to display the previous screen and select [ ] to display the next screen. By entering a three-digit number with the numeric keypad, you can specify the Mailbox directly 41

44 3 Basic Operation 5 When creating a new Mailbox, a password setting screen appears. If not setting a password 1) Select [Off], and select [Save]. When setting a password 1) Select [On], and enter the password. 2) Select [Save]. Basic Operation 3 6 Select the item to be set, and select [Change Settings]. 7 Select the setting value. 8 Select [Save]. 42

45 System Settings Procedure System Settings Procedure To make or change the system settings, it is necessary to be in System Administration mode. This section describes the basic procedure for system settings. 1 Press the <Log In / Out> button. 2 Enter the system administrator ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. The default UserID value is "11111". When using the Authentication feature, a password is required. The default password value is "xadmin". < Log In / Out > button Basic Operation 3 3 Select [System Settings]. User Mode While still in System Administration mode, you can still carry out normal operations such as copying and scanning. To exit a mode entered from [User Mode], use the following procedure. (1) Press the <Log In/Out> button. (2) In the [Log In] screen, select [Cancel]. System Settings You can set or register the system settings. 43

46 3 Basic Operation 4 Select the item to be set. Basic Operation 3 5 Set any features. 6 After settings the feature, select [Save]. 7 When the settings are completed, select [Close] until the [System Settings] screen appears. 8 Select [Exit]. 44

47 4 Paper and Other Media Describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays Paper Type...46 Loading Paper...49 Changing the Size of Paper in Trays...55

48 4 Paper and Other Media Paper Type This section describes the kinds of paper available for this device. Use of inappropriate paper may result in paper jams, cause reduced print quality, malfunctions and other trouble. To make full and effect use of the machine's performance, we recommend using only paper recommended by Fuji Xerox. If you want to use paper not recommended by Fuji Xerox, contact our Customer Support Center. Warning Do not use conductive paper such as carbonic paper or coated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident. Paper and Other Media 4 Paper Size Important The printed image may fade due to moisture such as water, rain or vapor. For more information, contact our Customer Support Center. tab paper(a4 ) Non-standard Sizes tab paper(a4 ), tab paper(8.5 11" ) Non-standard Sizes tab paper(a4 ), tab paper(8.5 11" ) Weights of Usable Paper 46

49 Paper Type GSM is a measure of the substance of paper expressed in grams per square. Ream weight is the weight of a 788 1,091 mm ream consisting of 1,000 sheets. Paper type Standard Recommended paper Usable paper Paper Paper stock that can be used GSM FX P Paper 64g/m 2 FXK-X 75g/m 2 Business 80g/m 2 Paper GSM (Unit : g/m 2 ) and Paper type Paper and Other Media 4 Green Wrap recycled Performer H 80 : Plain paper 80 : Plain paper 75 : Plain paper Special Media Copy or print can be made on the following paper by using tray 5 (bypass). These papers are called Special Media. The types of the special media that can be used are as follows. Paper Paper Type Labells 3R97408 Tabs Label 3R96296 TransparencyType C(OHP) Label Index Label OHP For more information about other heavyweight or special media, contact our Customer Support Center. 47

50 4 Paper and Other Media Storing and Handling Paper Please Keep the Following Points in Mind When Storing Paper Store paper inside a cabinet or other dry place. Paper that has absorbed moisture can cause paper jams and image quality defects. After opening a package of paper, wrap up the remaining paper to store it. It is recommended that you include moisture prevention packets. Paper should be stored flat, to prevent bends or warping. Please Adhere to the Following When Setting Paper into the Tray Align the stack of paper neatly before setting it in the tray. Do not use paper that is folded, creased, or heavily warped. Paper and Other Media 4 Do not use waved or curled paper. Do not load paper of mixed size together into the tray. Transparency paper and label paper can cause paper jams, and multiple sheets can be fed to the printer at once. Be sure to carefully fan these types of paper. When continuously outputting onto transparencies, transparency sheets sometimes will stick to each other. Remove transparencies from the output tray every 20 or so sheets, and fan them to cool them down. 48

51 Loading Paper Loading Paper This section describes how to load paper. About types of paper loaded in trays The machine automatically detects the size and orientation of loaded paper in trays. The paper type, however, must be set.normally, plain paper is set to each of the trays. Change the paper type settings if you load other paper types, Paper can also be named, and set as user-defined paper. Up to five paper types can be set as userdefined paper. About automatic tray selection Automatic tray selection is active if [Auto] is selected for [Paper Select]. If the machine judges that there are two or more corresponding trays in automatic tray selection, the machine gives higher priority to the tray having the highest [Paper Type Priority] set at [Tray Paper Type]. During automatic tray selection, trays whose [Paper Type Priority] setting is set to [Off] are not targeted in [Automatic Tray Selection]. Also, if the [Paper Priority] setting is exactly the same, automatic tray selection is determined by [Tray Priority] Tray 5 (manual feed) cannot be selected in automatic tray selection. When the machine runs out of paper during copying or printing, select the tray containing the paper of the same size and orientation that was being used for copying or printing, and continue copying or printing (Auto Tray Switch feature). During this operation, a tray containing paper of type whose [Paper Priority] setting is set to [Off] cannot be switched to. Paper and Other Media 4 Loading Paper in Trays 1 to 2 Following describes the procedure for loading paper in trays 1 to 2. When the machine runs out of paper during copying or printing, a message is displayed on the control panel display. Add paper according to the displayed instructions. Copying or printing is automatically resumed when paper is added. 1 Pull out the tray towards you until it stops. Warning When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees. 2 Load and align the edge of the paper against the left edge of the tray with the side to be copied or printed on facing down. Important Do not load paper exceeding the maximum fill line. Doing so might cause paper jams or machine trouble. 49

52 4 Paper and Other Media 3 Push the tray in gently until it comes to a stop. Loading Paper in Trays 3 to 4 Following describes the procedure for loading paper in trays 3 to 4. 1 Pull out the tray towards you until it stops. Paper and Other Media 4 Warning When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees. 2 Align the paper stack and load it with the side to be copied or printed facing up Important Do not load paper exceeding the maximum fill line.doing so might cause paper jams or machine trouble. Do not put paper or anything on the empty space on the right side of the trays 3 to 4. Doing so might cause paper jams or machine trouble. Make sure that the paper guide is adjusted to the size of the paper loaded. 3 Push the tray in gently until it comes to a stop. 50

53 Loading Paper Loading Paper in tray 5 (bypass) When printing or copying with paper that does not match the sizes or types in trays 1 to 4 and the optional trays 6 to 7, use tray 5 (bypass). Following describes how to load paper into tray 5 (bypass). To make detailed instructions during printings, specify the instructions using the [Tray/ Output] tab in the print driver. When doing this, also specify the type of paper to load. When adding paper to tray 5 (bypass), remove any paper remaining in the tray, add it to the stack of paper to be added, then load all of the paper into the tray at once. 1 Open tray5 (bypass) as necessary. If necessary, extend the extension flap. The extension flap can be extended in two stages. When pulling out the extension flap, do it gently. 2 Hold the center of the paper guides and slide them to the desired paper size. Paper and Other Media 4 3 Load paper with the side to be copied or printed on facing up, and insert the paper lightly along the paper guide on the front side of the machine until it comes to a stop. Important Do not load mixed size paper into the tray. Do not load paper exceeding the maximum fill line. Doing so might cause paper jams or machine trouble. 4 When loading a non-standard paper size from tray 5 (bypass), move the paper guides to accommodate the paper. 5 Select copying or printing. 51