Vola. A guide to using the Vola Event Management and Timing So6ware for season

Transcription

1 Vola A guide to using the Vola Event Management and Timing So6ware for season

2 Race Results Software

3 Downloading Vola Ski Alp From ussa.org/bming click on the link to the Vola Website. Pro Click on icon Create your profile and confirm via registrabon . Download will begin of the.exe file

4 Downloading Vola Ski Alp Pro

5 Select Run

6 Select Next and Begin Installation

7 Accept and Select Next

8 Select Next

9 ICON ON YOUR DESKTOP (shortcut) Click on icon to start the so6ware.

10 Local Configurations Set your local configurabons Choose NaBonal RegulaBons Choose Your Language English

11 This sets your -NaBon -Lengths -Speeds -Temperature -Management mode for RA s National Regulations

12 OPENING SCREEN Time to verify your dongle and create an event.

13 Verify your dongle 1. Select Help 2. Choose Hardware ProtecBon Key

14 Dongle Driver and Confirmation Install driver: Follow the direcbons carefully Green square confirms the dongle is working properly.

15 Creating an Event Click on Folder Icon to open Select Event Window. Choose a previous event or Choose N.C. to create a New Event Will hold up to 200 events

16 New Event

17 Event Type Use the radio bu\ons to complete the data for your event: -USSA/FIS -Discipline/Event: DH.SG.GS.SL.AC.PL -# of runs in the event -Timing Precisions as reported on results

18 General Parameters -Event Title -Discipline/Event -Date -LocaBon -OrganizaBon -Timing

19 Codex and Gender Click on to add gender, age class & codex Choose +, then double click on Category = Age Class Gender = Men/Women Codex = USSA code Event points = yes/no This example will only show one gender per event file.

20 Printing Parameters OC can choose from different Fonts, Font Size, Logos, Watermarks, General layout Can be saved for future use

21 Printing Parameters Adding logos You can load logos from your Files from this locabon. Click on Logo PosiBons to adjust the locabon of all logos.

22 Printing Parameters Logo set ups can be Saved to your config folder Your logo set up can then be loaded into a new event folder by using the Load bu\on. Adding logos

23 Downloading a Points List Choose the Downloads tab from top and choose Federal compebtor lists.

24 Importing Points List Choose Update Enter List # or Search for the last list. Download this list followed by Ok to import the list and the athlete list will open. Complete for USSA and FIS (alpine for USSA only)

25 Points List Entering Individual Athletes Enter Last Name of the athlete. Once highlighted, double click, or hit F1, to enter athlete into the event file. Filters can be set up to enter blocks of athletes.

26 Entering Athletes using Filters To enter a group of athletes you can apply a filter. Filters are available for: Gender, Year of Birth, Event, Club, Division, Etc. In this example: 55 athletes meet the criteria of Men, YOB with SL Points between 0 and 100

27 Prior to imporbng compebtors from an excel, define your compebtor fields. Choose OpBons and then CompeBtor Fields Competitor Fields Double click to make item acbve or inacbve, notated by green check and red no symbols

28 Importing Athletes via Excel Choose OpBons ; then Import CompeBtors from a File.

29 Importing Athletes via Excel 1 st way Select file to import Line up fields in the Data Matching secbon. Choose Import

30 Importing Athletes via Excel Copy fields needed from your open excel file import compebtors from a file Paste and athletes populate in the Data Matching window 2 nd way= Paste

31 Verify Import Numbers Match 110 in the excel, 110 imported into the race file

32 Updating Points After Excel Click on OpBons Bu\on Choose Update CompeBtors from a FederaBon File. Choose OK on next screen Import

33 Updating Points Confirm correct discipline/event is checked Click OK Reminder: always proof your points a6er import

34 Choose the Jury you need printed on results. Place your cursor in the desired field and choose F1 to pull up valid officials. Parameters Header Officials

35 Parameters Header Forerunners-Technical Data Enter Weather Data Course Se\er and Forerunners can be entered by using F1 Choose the folder next to Course to download homologabon informabon

36 Quick Sort in Event File Green arrow signals the column you are currently sorted by. Double click on column header to change the sort.

37 Assign Bibs Click on OpBons Select Assign Bibs

38 Draw and Assigning Bibs OpBons bu\on Choose Assign Bibs

39 Draw and Assigning Bibs According to Ski Rules X Best(draw) This will Randomize the top 15 and the

40 Draw and Assigning Bibs No filter needed in a regular USSA Scored Event Choose OK

41 Draw and Assigning Bibs Choose Number of CompeBtors for Draw (Defaults to 15) Choose OK and random will take place. Scroll and Review that random has taken place.

42 Draw and Assigning Bibs Choose Assign Enter starbng bib number Choose OK Click OK again to load into the Manage CompeBtors page

43 Draw and Assigning Bibs Non-Scored Non-Scored Steps OpBons Assign Bibs SelecBon Draw

44 Draw and Assigning Bibs Non-Scored Choose OK on Filter List Window Random of the full field has taken place. Proceed to Assigning Bibs OR Apply a filter here and random will take place within each category

45 Creating a Start List Choose Manage Runs Choose Start List Choose OpBons Choose Prepare with CompeBtors

46 Creating a Start List Start Order by Bib Choose OK to apply Filter

47 Creating a Start List Click on Add to load the start list Choose Close to complete the task

48 To get rid of this start list Click on Delete the List Clearing a Start List

49 Run(Print) a Start List Choose Run a Start List Choose Run 1 Click on OK

50 Run(Print) a Start List From the run start list box, you can create custom start list and save the seqngs, or click on Preview to review and Print.

51 1 st Run Start List

52 Condensed Start List With or without the header Choose 2 Columns

53 Missing bib shift in numbering When a bib is missing in the order: double click in the shi6 column where you need to enter missing a bib. Enter # of bibs missing.

54 Snow Seed Go to Start List Choose OpBons Choose Snow Seed from the list Choose how many (20%) are to be applied to the Snow Seed Choose OK

55 Snow Seed Choose Appliquer le Snow Seed To apply the Snow Seed To un-apply the snow seed, uncheck the box

56 Note Starred Athletes are drawn for the Snow Seed Snow Seed Start List

57 Snow Seed Not Applied The Snow Seed has been drawn and not applied. When running the start list the * will not show. You will need to manually mark them on your printed start list so that athletes and coaches are aware who has been drawn for the snow seed.

58 Inserting a Late Racer/Entry Click on Start List Click on the Green + to add a line Step 1 Double click on the bib square to add bib #. Please note there are mulbple ways to enter a late athlete. This ppt addresses only one method.

59 Inserting a Late Racer/Entry Return to Manage CompeBtors Choose Import to open the List Choice field Step 2

60 Inserting a Late Racer/Entry Type in athlete Last Name Double Clicking on the athlete will enter them into the compebtor list Step 3

61 Inserting a Late Racer/Entry Double click on added athlete. Step 4 Opens the Modify box Add the assigned bib Add NaBon and Club

62 Inserting a Late Racer/Entry Return to Manage Runs Step 5 Open Start List Click above athlete, hold and drag to their start locabon

63 Timing Device Choose Local ConfiguraBon Timing Device 1

64 Timing- Test Device Select Timing Device Test Bming device

65 Timing Screen Choose Manage Runs Click on Timing to open the Bming screen

66 Timing - Sync Start List is loaded Sync: Impulse to the Primary Time Base starts the clock in the so6ware Shows impulse received for sync

67 Timing Unlock Start and Finish: Highlight first compebtor and click on the green circle icon (green light), or double click on red dot to turn it green

68 Timing - Forerunners Double click on bib 1 and Enter 901 as the first Forerunner. This # can be changed under OpBons; So6ware Parameters, Forerunner numbers

69 Timing Run in Progress Double click green bu\on to create the unacbve passage. Starts Finishes Records Double click on radio bu\ons to allow start and finishes to be open Ranking Box

70 Timing DNF one option To create a DNF -right click on athlete bib # to open the window of opbons

71 Timing DNF another option UBlize Icons for DNF

72 Timing DNS Highlight bib in Start Box Choose DNS Icon at top or right click and choose status: Did not Start

73 Timing First Run Complete Confirm Data

74 DSQ Choose Modify Data Type in bib Status = Disqualified Enter Gate # or Rule #

75 NPS Choose Modify Data Type in bib Status = Not Permi\ed to Start Enter Rule #

76 1 st Run Results Choose Ranking A6er Run Choose run 1 Click on OK Preview or Print in the next screen

77 Creating 2 nd Run Start List Click on arrow to Run 2 Click on Start List bu\on Click on OpBons bu\on Choose Prepare Ranking From Another Run This allows the opbon to include 1 st run DNF and DSQ s on the start list

78 Insert Bibbo Choose Add Creating 2 nd Run Start List Start list will load in background, Click on Close

79 Run(Print) 2 nd Run Start List Choose Run 2 Click on Run Start List Choose Run 2 Click OK The next step, prinbng/running of the start list, is the same process as run 1.

80 Results Choose Final Ranking to load overall results. Final Ranking box will open, preview or print results.

81 Reading the Results Jury 1 st run Data Points list Weather Data 2 nd run Data Race Code So6ware version Time and Date Report Printed

82 Transmitting Results - XML Click on the green + Others PrinBng/UBliBes Choose Export Event

83 Transmitting Results - XML Where did my file save to? Review For Errors A\ach xml file to . results to alpineresults@ussa.org Codex in the subject

84 Saving and Transferring File Close event Choose File Choose Manage Events Choose Save Event Choose the event to save

85 Restoring a File Choose File Choose Manage Events Choose Restore an Event Select the correct.spro file, based on where you have saved this file.

86 Saving and Transferring File Name the Event Click on Save Note file extension.spro and SkiAlpPro Default Folder locabon

87 Exporting Data Click on Export Choose Copy for Excel Open an excel file and paste

88 SUGGESTIONS Prior to your first event: Review both sections of the Race Administration Study Guide Review all software options Practice all race-related software procedures Establish contact with an experienced RA who will take the time to help you solve issues that may occur!

89 For further videos and educational items please review at Tips and Tricks Section For assistance from USSA please visit here: Thank you for your time and best wishes on your upcoming season!