DESKTOP PUBLISHING with MICROSOFT WORD

Transcription

1 M DESKTOP PUBLISHING with MICROSOFT WORD ost people use Microsoft Word for general word processing, however it also has a number of desktop publishing features for creating publications such as newsletters, etc. such as Tables Borders Textboxes Fonts Colors Columns Alignments WordArt Pictures Shortcut Wizards Part I Using Wizards to Make Publications the Quick & Easy Way The shortcut wizards are a quick and easy way to make publications with Microsoft Word. The disadvantage is that they only offer you a limited number of choices. Start-up 1. Log into the computer. 2. Double click on the folder called Microsoft Office Double click on the icon called Microsoft Word. Wizards 1. Click on file at the top of the screen. 2. Click on new. 3. You will see a number of gray tabs that show the different categories of wizards for making publications. These include newsletters, memos, letters, calendars, etc. For today, click on the tab for Publications (though later you might want to check out some of the other tabs!) 4. Double-click on the icon for Newsletter Wizard. 5. It will now lead you through a series of questions about your newsletter. Read each screen and then click on the next button when you are ready to go onto the next screen. 6. When the newsletter is completed, you might see the Office Helper appear (an animated character usually looks like a paperclip) who will offer you help. My advice is to click the cancel button for this option. 7. The Wizard has now created a beginning point for your newsletter. Adding Text and Color 1. The wizard fills-in informative text. Read through some of this text in order to learn more about how the wizard created the newsletter. 2. As you probably already guessed, when you are ready to add your own text you simply type in your text and delete the wizard s text. One of the easiest ways to direct your reader s attention to a particular piece of text (such as a title or heading) is to modify the format of the text. Imagine that you want to draw your reader s attention to one particular title in your newsletter a. Highlight the title with your mouse. b. Click on format at the top of the screen and click on font. c. Experiment with changing different features such as the font type, size, style, underline, effects, and color. You may also want to change the alignment of the text. To do this, click on format, then paragraph, then click on the box next to the word alignment and choose left, center, right, or justified. Thus concludes the quick & easy path to desktop publishing with Microsoft Word! Go to the next page for more complex features that allow you to better customize the publications you create.

2 Part II Making Publications Without the Wizard s Help While the Wizards provide you with a quick way to make publications, you may want more options for customizing your publication by creating your own document. On each of the next pages you will see examples of Microsoft s Word s desktop publishing features followed by directions for you to try. ADVANCED OPTION #1: WORDART 2. Microsoft Word has a feature called WordArt that allows you to be more creative with the look of your titles. Click on insert at the top of the screen, then picture, then WordArt. 3. A window will now appear showing you a number of different styles. Click on a style that appeals to your tastes and then click OK. 4. Type in the text for your title (i.e. Support Services News). You can also change the font size and type at the top of this window. 5. Your WordArt will now appear on the screen. Click on it once with the left mouse button and keep the left mouse button pressed down while dragging the mouse. This will move your WordArt to the desired location. 6. Finally, right-click on it and then left-click on Format WordArt to explore options such as wrapping, colors (fill), size, etc.

3 ADVANCED OPTION #2: COLUMNS Tuesday March 7 1:54 PM ET AMD Makes Powerful Gigahertz Chip By CLIFF EDWARDS AP Technology Writer SAN JOSE, Calif. (AP) Company Advanced Micro Devices Inc. (NYSE:AMD - news) has reached the milestone gigahertz mark with a new Athlon processor that will make computers 10 times faster than just six years ago, paving the way for speedier software and games. ``Just as the achievement of Chuck Yeager signaled the beginning of a new era in aviation, the one gigahertz processor ushers in a new era of information technology,'' AMD chief executive Jerry Sanders said Monday. This development follows recent news that the just released Windows 2000 business operating system requires about 250 more megahertz of power to deliver the same level of processing performance as current desktops. But some analysts questioned whether speedy chips will catch on 2. As you can see above, Microsoft s columns feature allows you to create a look similar to a newspaper. Be aware up front that while this feature can be very effective, it also tends to be rather temperamental! Word works very well when you want to turn an entire page into columns using this feature, but does not provide easy use of columns on only a portion of the page. If you want to create columns on only a portion of the page, you will be better off using text boxes (covered later in this tutorial). 3. First, type in a couple of quick sentences that you can turn into columns. Click on format at the top of the screen, and then click on columns. 4. Choose the features you want for your columns (i.e. number of columns, etc.) and click OK. 5. If you only typed in a couple of sentences, Word may put them all into one column. Be assured that if you kept typing it would wrap over to the next column. 6. Finally, highlight your text, click on format at the top of the screen, and then click on paragraph. For the option that is labeled alignment, click on the default choice of left and change it to justified. This will give you an even look on each side of the column, which is an effect that newspaper use to give the appearance of a border without actually using a border.

4 ADVANCED OPTION #3: TEXTBOXES AND ALIGNMENT Not Enough or Too Much? Questions Linger About Filtering Software By Todd Campbell, ABCNEWS.com For the purposes of this discussion, let s think of the Internet as a large city. It has museums, shops, schools and universities. Spend a day wandering around and you ll run across all kinds of people, some friendly, intelligent and helpful, others rude, ignorant and obnoxious. And like a city of any size, the Internet has its share of violence and sex. Suppose you have two kids, ages 8 and 11. You wouldn t take them to New York City and drop them off at Penn Station to sample the wonders of the Big Apple without any supervision Cyber-Liberties (ACLU) whatsoever, would you? On the other hand, you probably wouldn t want to ban them from visiting Parents Guide (Dept. of Education) the Metropolitan Museum or seeing the Statue of Liberty just because there is pornography for sale elsewhere in the city. Kid Safety on the Web (Kids Domain) That is the dilemma parents as well as schools and libraries face in giving children access to the Internet. With Web sites depicting 2. Notice the example of a textbox above. The advantages of text boxes is that they are very easy to use and they are very effective at drawing attention to particular text (such as the links above). You can create tall text boxes as well to create columns if you want to avoid using the column feature discussed on the previous page. 3. Click on insert at the top of the screen, and then text box. Your mouse s arrow will turn into a crosshairs shape. Click down with the left mouse button at some point on the screen and do not let go of the left mouse button (leave it pressed down). Then drag the mouse in any direction and you will see your text box begin to grow. Let go of the left mouse button when it reaches the desired shape. At this point you can begin to type in the text box put in a sample sentence as practice. 4. You should change the features of your textbox to meet your needs. First, make sure that the text box is selected (it will have shading on its borders and white boxes on the corners when it is selected if it is not selected just click on it anywhere to select it). Next, click on format at the top of the screen, and then textbox. 5. A window will appear. Each of the tabs at the top of the window offers a different option. On the colors and lines tab, experiment with changing the line color and style (you can also make the line white to remove the borders). On the wrapping tab, click on one of the wrapping options this is critical if you want the words outside of your textbox to wrap themselves around the textbox. 6. Finally, change the alignment of the text by highlighting the words in your textbox, click on format at the top of the screen, then text direction, and choose a different alignment.

5 ADVANCED OPTION #4: PICTURES (CLIPART) 2. OK now a fun section, right? Click on insert at the top of the screen, then click on picture, and then clipart. 3. Click on the find button on the left side of the window that appears. Enter in a keyword for a picture you would like to find. When the choices appear, double-click on the picture you would like to use to insert it into your document. 4. Click on the picture that is now in your document once to make sure that it is selected. Small white boxes will appear on the corners and sides of the picture. Click and drag these boxes to resize the picture use the corner boxes to resize it proportionally, or use the side boxes to make it wider/narrower or taller/shorter. 5. You can also get a much wider selection of clipart from Microsoft s free Internet site. To do this, click on insert at the top of the screen again, then click on picture, and then clipart. 6. In the lower-right hand corner of the screen there is a button with a globe on it. Click on the globe and it will take you to the Internet. To better see the Internet, click on the small black box shape in the upper right hand corner of the window that appears to enlarge the window. You may also need to click on an accept button that appears on Microsoft s site where you agree to make appropriate use of the clipart, etc. fine print. 7. Finally, you will see a screen that has a search (or keyword) box on the left side of the screen. Enter in a keyword to search for and you should receive a wider selection of clipart choices. To use one, just click on the down red arrow underneath the picture and it will download to your computer s clipart selection so you can use it in your document. Once to download the clipart, it will remain on your computer for future use incase you need to use it again. 8. If you take a picture with a digital camera, you can also insert it into your document (though the print quality will vary depending on the photograph). The steps are similar to using clipart: (a) Click on insert at the top of the screen, (b) then picture, (c) then from file, and (d) finally select your picture [at which point you are now stuck until you go out and take digital pictures!].

6 ADVANCED OPTION #5: TABLES Comparing Apples and Oranges (see, you really can compare apples & oranges!) Vitamin A Content Vitamin B Content Vitamin C Content Apples 10% daily requirement 0% daily requirement 5% daily requirement Oranges 5% daily requirement 0% daily requirement 20% daily requirement Source for Above Information: My imagination. 2. While Excel is Microsoft s official office product for making tables, Microsoft Word can make simple tables that you may want to add to your publications as one more way to focus your reader s attention. 3. To create a table, click on table at the top of the screen, and then click on insert table. 4. Enter in the number of columns and rows you would like (you can add more later, but if you already know how many you want this makes it easier). For our purposes, make a table with 3 columns and 5 rows. 5. Now just fill-in information into the columns and rows by clicking on different cells (you can also use the tab key to move between cells). Experiment with making text bold or changing the text size to make it stand out (like in the above example). 6. You can also remove or change the borders on cells. Highlight some (or all) of the cells in your table. Then click on format at the top of the screen and borders and shading. Experiment with trying different styles and sizes of lines. 7. If you need to add more rows, just put your cursor in the last cell and click on the tab key. This will create a new row. If you need to add a row in the middle of your table, highlight one of your rows, click on table at the top of the screen, and then click on insert rows. 8. If you need to add more columns, highlight one of your columns, click on table at the top of the screen, and then click on insert columns.