AppleWorks Tips & Tricks

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1 DEFAULT FONT Did you know you can set the font and size that AppleWorks will use when you open it on your computer? You can set the font and size that you want your students to use on your classroom computers. Go to Edit ~ Preferences ~ General Select the font and size that you like to use Click Make Default SAVE vs. SAVE AS Ever wonder what the difference was between these two commands? Save is used the first time you save a document. You must tell the computer the name you want to give your file and where you want to save it. Save is also used to save your work as you go along and when you are through. Save As lets you save your file with another name or save it in a different place. You would save it with a different name if you made changes and want to save the original version. You would save it in a different place if you opened it off of a CD or if you are creating a back up. PREVIEW Want to see more of your document on the screen? Click the Zoom Percentage Box in the lower left corner of the screen. Chose a smaller percentage to see more of your document, chose a larger percentage to to enlarge your view. You can also click on the little mountains to make the view smaller and the big mountains to make it larger. CHANGING MARGINS Sometimes adjusting your margins lets you fit your work on to one page or helps to create a better looking document. Go to Format ~ Document Adjust the margins up or down for the top, bottom, and sides. HEADERS AND FOOTERS To put the same text at the top or bottom of every page in your document use a Header or Footer. Format ~ Insert Header (Footer) wells **

2 SELECTING TEXT How many ways can you use to select text? Does clicking and dragging over text to select it frustrate you? Single click - place the cursor where the I Bar is Double click - select a word Triple click - select a line (not a sentence) Quadruple click - select a paragraph Click Shift Click Method Click to place the cursor at the start of the text you want to select. Hold shift and click at the end of the text you want to highlight. ADDING COLUMNS You can make your entire document into columns or insert columns into a section of your document. To make your entire document (except any headers and footers) columns - just click on the column button just above the ruler. To adjust the width of the column hold the Option key and move the I Bar over the dividing line until it shows arrows, then click and drag to the left or right as needed. To create a section with columns - place the cursor where you want the columns to begin. Go to Format ~ Section. Make sure it says Start Section ~ New line Click OK Format ~ Insert Section Break Click to the number of columns that you need To return to full width - place the cursor where you want the columns to end. Go to Format ~ Section. Make sure it says Start Section ~ New line Click OK Format ~ Insert Section Break more less Click to one column SPACING Click on the Spacing Button just above the ruler. Spacing may range from 1 to 10 lines. You can select your spacing before you enter text OR select the text you need to space then click the Spacing tool. ALIGN TEXT Use the Alignment tools to move your work left, center, right, or justify (full width) wells **

3 PAGE ORIENTATION To change the page direction from Portrait to Landscape Go to File ~ Page Setup RETURN vs. ENTER Pressing Return takes you to the next line in your document. Pressing Enter on the numeric keypad takes you to the next page. INSERTING PAGE NUMBERS Insert a Footer. Go to Edit ~ Insert page # MOVING THROUGH A LARGE DOCUMENT To quickly get to the start or the end of a large document: Hold the Apple key and click to up or down arrow. OUTLINE You may select Outline before or after you add text to a document. Use the Outline format to Bullet, Checklist, Number, or Outline format your work. To format your work: Go to Outline ~ Label Style To format your existing Outline use the other feature in the Outline pull down menu. THESAURUS AppleWorks has a built in thesaurus. Select the word you want to change by double clicking in the middle of it. Go to Edit ~ Writing Tools ~ Thesaurus Select the word you want to use. Click replace. TEXT BOX You can create text that is an object and can be moved, rotated or arranged. Hold the Option key, click and drag in document. Enter text. wells **

4 DRAWING TOOLS Click on the Tool Box to open the Tools Palette. Shapes and lines that you create are considered Objects. Select the shape you want to make from the Palette, then click and drag on your document to create the shape. use the Fill Tools to add color or designs. Click on an object to get handles (small black squares in the corners). If they don t appear ~ click on the Arrow Tool in the Palette, then click on the object. Click and drag a handle to change the size/shape of an object. Holding the Shift key will give you a circle, square, or straight line. Click and drag the middle of an object to move it to a new location. To remove an object ~ click on it to get handles, then press delete. When an object has handles it can be copied or cut to the clipboard. When you Copy it, the original stays where it is; when you cut it the original is removed. So when you want to duplicate something use Copy/Paste; when you want to move something to a new place in the document or to another work use Cut/Paste. TEXT WRAP: To have your text wrap around your object Click on the object to select it (give it handles) Go to Options ~ Text Wrap Select Regular and click OK ARRANGING OBJECTS: To arrange your objects in relation to each other or to text use the choices under the Arrange menu. Moving an object forward or back is like creating a stack of papers. For example ~ to make a box behind a text headline, click on the box, go to ~ Arrange ~ Move to Back. The box object then becomes the bottom paper in the stack. Grouping: Hold shift key and click to select objects, go to ~ Arrange ~ Group. Objects will now act as one object. PEN WIDTH: Adjusts the object s border. ARROWS: To make a line an arrow Use the line tool in the Tools Palette to draw a line. Then use the Arrow choices to make the line into an arrow/pointer. wells **

5 ADDING GRAPHICS There are several ways to add a graphics to an AppleWorks word processing document: Clippings ~ Appleworks has a clipart collection available. Copy/Paste ~ Use this when you are copying something from another document or source. Insert ~ Use this when you have a graphic (jpg) that you want to insert. IMPORTANT: Object vs Text If you paste or insert an Graphic when you are in the Text mode, then that graphic becomes a piece of text. If you paste or insert an Graphic when you are in the Object mode, then that graphic becomes an object. Objects can be resized, moved around, arranged by layers, grouped together, or locked in place. Use Text Wrap to move text around your graphic. CLIPPINGS To use the Appleworks Clippings Go to File ~ Show Clippings Check the libraries for clip art or search by keyword to find a graphic that you want to use. Click on the Arrow in the Tool Palette to be in Object Mode. Double click on the graphic to insert it. COPY/PASTE Select the graphic that you want to copy. Click on the Arrow in the Tool Palette to be in Object Mode. Edit ~ Paste INSERT Edit your graphic before you insert it, using Graphic Converter or similar program. Save your graphic. Click on the Arrow in the Tool Palette to be in Object Mode. Go to File ~ Insert CHANGE FILE FORMAT from AppleWorks to All Available! Locate your graphic wherever you have saved it, Documents, CD, pen drive, etc. Select the graphic ~ Insert wells **

6 TOOLS & MENUS text tool Tools Palette Alignment Tools line tool Arrow Pointer selects objects shape tools Spacing Tools Column Tools eyedropper to pick up a color Font and Size Selection Print fill formatting pen formatting text color color palette pattern palette wallpaper palette gradient palette line width arrow style Bold, Italic, Underline Shortcuts Page view, Tool Palette, Document wells **