Section 1-3A: Creating a hierarchically numbered list style
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1 Section 1-3A: Creating a hierarchically numbered list style The key to making automatically numbered headings is to create a numbered list style and then link it to the relevant Heading styles. Here we will do so, linking styles Heading 1, Heading 2 and Headingi3. 1. With the Home tab displayed, click on the Style Pane launcher within the Styles group. The Styles pane opens. 2. At the bottom of the Styles pane, click on the New Style icon. The Create New Style from Formatting dialog box opens. 3. With the Create New Style from Formatting dialog box displayed enter a name for the list style e.g. Headings. NOTE: make a mental note of the name you have used, as it is this style you ll need to modify later if the automated numbering doesn t work as expected. 4. Click on the drop-down arrow for Style type: and select List. The options available within the Create New Style from Formatting dialog box will change to suit a List style. 5. Click the Format button and select Numbering The Modify Multilevel List dialog box opens. In the next steps, you will now link the 1 st level of numbering with Heading 1 and format the number. London School of Economics & Political Science 1 lse.ac.uk/imt/training
2 6. With the Modify Multilevel list dialog box displayed, click the More >> button to show more options. 7. In the upper left corner of the dialog box, under Click level to modify ensure 1 is highlighted. 8. Select and delete everything shown in the Enter formatting for number box. The box is now empty. 9. Click on the drop-down arrow for Link level to style: and select Heading 1. London School of Economics & Political Science 2 lse.ac.uk/imt/training
3 10. Open the options list for Number style for this level and click the style you require. (For our purposes, select 1, 2, 3.) The number or letter is added to the Enter formatting for number box. Note: If you would like the word Chapter to appear before the chapter number, type Chapter followed by a space, before the number 1 in the Enter formatting for number: box. 11. Open the list under Follow number with and select Nothing. 12. Click into the Enter formatting for number box, placing the cursor immediately after the number. Then type a colon and space, or any other combination of spacing and symbols you wish to use to separate the number (in this case Chapter 1) from the name that follows it. 13. Within the Position section of the dialog box, click the button to Set for All Levels The Set for All Levels dialog box opens. 14. Change the settings so that each of the three boxes shows 0 cm. 15. Click OK to close the Set for All Levels dialog box. In the next steps, you will now link the 2 nd level of numbering with Heading 2 and format the number. 16. In the upper left corner of the dialog box, under Click level to modify select Select and delete everything shown in the Enter formatting for number box. The box is now empty. 18. Click on the drop-down arrow below Link level to style: and select Heading 2. London School of Economics & Political Science 3 lse.ac.uk/imt/training
4 19. Click on the drop-down arrow below Include level number from and select Level 1. The number 1 appears in the Enter formatting for number box. 20. Type a full stop immediately after the 1 in the Enter formatting for number box. 21. Click on the drop-down arrow below Number style for this level and select 1,2,3 The Enter formatting for number box now looks like the example below. 22. Open the list under Follow number with and select Nothing. London School of Economics & Political Science 4 lse.ac.uk/imt/training
5 23. Click into the Enter formatting for number box and type a space, colon and space, or any other combination of spacing and symbols you wish to use to separate the number (in this case 1.1) from the name that follows it. In the next steps, you will now link the 3 rd level of numbering with Heading 3 and format the number. 24. With the Modify Multilevel list dialog box displayed, below Click level to modify select Select and delete everything shown in the Enter formatting for number box. The box is now empty. 26. Click on the drop-down arrow for Link level to style and select Heading Click on the drop-down arrow below Include level number from and select Level 1. The number 1 appears in the Enter formatting for number box. 28. Click into the Enter formatting for number box and type a full stop immediately after the Again, click on the drop-down arrow below Include level number from but this time select Level Click into the Enter formatting for number box and type a full stop immediately after the second Click on the drop-down arrow below Number style for this level and select 1,2,3 The Enter formatting for number box now shows looks like the example below. London School of Economics & Political Science 5 lse.ac.uk/imt/training
6 32. Open the list under Follow number with and select Nothing. 33. Click into the Enter formatting for number box and type a space, colon and space, or any other combination of spacing and symbols you wish to use to separate the number (in this case 1.1.1) from the name that follows it. 34. Click OK to close the Modify Multilevel list dialog box. The Create New Style from Formatting box is displayed. 35. Click OK to close the Create New Style from Formatting dialog box. Heading 1 style is applied to the template where the cursor was positioned, causing the number 1 to appear. 36. Change the style where the cursor was positioned to Normal. 37. Save the changes made to the template and close it. London School of Economics & Political Science 6 lse.ac.uk/imt/training
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