Applying Snagit Settings

Transcription

1 Applying Snagit Settings Objectives Upon completion of this section, you will be able to: Describe why FirstVision training materials use standard Snagit screen capture settings Describe the elements of a good Snagit image List the profiles, quick styles and stamps in the Snagit Tools Folder Import the FirstVision Snagit screen capture profiles Incorporate the FirstVision Snagit Editor Quick Styles Install the FirstVision Snagit Editor Stamp sets Send a screen capture from Snagit Editor to Microsoft Word or Microsoft PowerPoint Save a screen capture as a PNG file

2 2 Using FirstVision Training Templates SNAGIT OVERVIEW Snagit and Snagit Editor are tools that automate and simplify the process of making screen captures legible and consistent. The instructions in this manual will help you use FirstVision s supplied Snagit profiles, quick styles and stamps to quickly produce screen captures that can be used for both documents and presentations. These settings provide an easy, reliable way to create captures that conform to FirstVision s training document standards. They are not intended to prevent you from adding necessary details to a screen capture. To begin using FirstVision Snagit settings, complete the procedures contained in this section. ELEMENTS OF A GOOD SNAGIT IMAGE The suggestions in this section supplement the general information on screenshots found in the Developing Instructor-led Materials section. The basis of a useful capture is relevance, and the hallmarks of a good final image are legibility and visual appeal. When using Snagit, consider these tips: Set up your screen to display standard screen colors, fonts, and screen resolutions. This reflects the basic Windows installation many of your students will see when they use the FirstVision tools. Keep it simple: don t use intrusive or excessive colors, callouts or stamps. Because most images will be used in grayscale (in print) as well as color (in presentations), don t use color exclusively to highlight an item. Don t make your screen capture larger in your document than it was in the original shot. This will create jagged edges and less legible images, particularly in print.

3 Applying Snagit Settings 3 OPENING THE SNAGIT TOOLS ZIP FILE The files provided in the Snagit Tools ZIP file for installing the profiles, quick styles and stamps used to create FirstVision training manual screen captures are listed below. File Name FullScreen.snagprof Object.snagprof PartialScreen.snagprof QuickStyles.snag Setup_SnagItStamps_ 3DAlphabet_ENU.exe Setup_SnagItStamps_ Keyboard_ENU.exe Setup_SnagItStamps_ Numbers_largebw.exe Description Use this profile to capture the application or the whole screen. It should be used sparingly. It features a narrow blue outline and a southeast (lower right) drop shadow. Use this profile to show a very small image, for example, of an icon, field, button or toolbar. It features a narrow blue outline and a southeast (lower right) drop shadow. It also automatically selects specific objects, as identified by Snagit. Use this profile to show a portion of the application that is relevant to the discussion or keyfields accompanying it. This profile is the most frequently used. It features a narrow blue outline, an all around torn edge, and a southeast (lower right) drop shadow. The Snagit Editor image file contains the FirstVision quick styles for outlines, Sticky Note callouts and arrows that can be saved in Snagit Editor. The outline style is black with a 3 pt line weight and a subtle drop shadow; the Sticky Note box is pale yellow with a dark yellow 1 pt outline; and the arrow is a dark red fancy arrow with a 5 pt line weight. The installer file contains Alphabet stamps, which are black letters inside a red circle. Letters indicate the order of items, as an option to numbers. The installer file contains Keyboard stamps, which are representations of the keys on a traditional computer keyboard. The installer file contains Number stamps, which are white numbers, 1-16, on a shaded black background. Numbers indicate the order or items or steps.

4 4 Using FirstVision Training Templates Opening the Snagit Tools ZIP File Use the instructions below to open the Snagit Tools folder. 1. Extract the FirstVision Snagit Tools ZIP file. Use WinZip or a similar utility to extract the compressed files. 2. Open the Snagit Tools folder. You ll see a list of Snagit profiles, quick styles and stamps like this: 3. Follow the instructions below to install the profiles, quick styles and stamps. Leave the Snagit Tools folder open until all of the items are installed.

5 Applying Snagit Settings 5 IMPORTING SNAGIT PROFILES Snagit profiles provide a way for users to record and keep capture settings and share them with other Snagit users. Snagit profiles are used in the main Snagit screen capture program. Importing Snagit Profiles Use the steps below to import supplied Snagit profiles. Profile examples are shown below the instructions. 1. From the Snagit Tools folder, double-click the file called FullScreen.snagprof. 2. Select My Profiles from the list and click OK. 3. Repeat steps 1 and 2, above, to import Object.snagprof and PartialScreen.snagprof. The Snagit application opens and the Import Profile dialog box opens. A new profile called FullScreen appears in the Profiles pane under My Profiles. Two additional new profiles called Object and PartialScreen appears in the Profiles pane under My Profiles.

6 6 Using FirstVision Training Templates Full Screen Capture Partial Screen Capture Object Capture

7 Applying Snagit Settings 7 INCORPORATING QUICK STYLES Quick Styles in the Snagit Editor include items such as callouts and arrows. Incorporating Quick Styles Follow the steps below to open the Snagit quick styles file and copy each quick style into Snagit Editor. The Quick Styles are shown below the instructions. 1. From the Snagit Tools folder, double-click the file called QuickStyles.snag. 2. Select the ellipse shape on the top left and right-click. Select Add to Quick Styles. 3. Repeat step 2, above, to add the rounded rectangle and rectangle shape. 4. Select the Sticky Note box on the top right and right-click. Select Add to Quick Styles. 5. Select the arrow on the bottom right and right-click. Select Add to Quick Styles. The Snagit Editor application opens the QuickStyle snag file. A new quick style will appear in the Shapes section of the Drawing Tools menu. Two additional new quick styles will appear in the Shapes section of the Drawing Tools menu. A new quick style will appear in the Callout section of the Drawing Tools menu. A new quick style will appear in the Arrow section of the Drawing Tools menu.

8 8 Using FirstVision Training Templates Quick Styles INSTALLING STAMPS Stamps in the Snagit Editor include items such as numbers, letters, and keyboard icons;. Installing Stamps Use the instructions below to install the provided Snagit Editor stamps. Examples of each stamp set are shown below the instructions. 1. From the Snagit Tools folder, double-click the file called Setup_SnagItStamps_ 3DAlphabet_ENU.exe. The installation wizard runs, and the Snagit Stamp Tool Graphic Setup dialog box appears. 2. Click Install. The installer runs, and an installation complete dialog box appears. 3. Click Finish. The 3D Alphabet stamps are now available in the Snagit Editor Stamps tool.

9 Applying Snagit Settings 9 4. Repeat steps 1-3 for Setup_SnagItStamps_ Keyboard_ENU.exe and Setup_SnagItStamps_ Numbers_largebw.exe. The Keyboard and Numbers stamps are now available in the Snagit Editor Stamps tool. Stamps

10 10 Using FirstVision Training Templates SENDING A SNAGIT CAPTURE TO MICROSOFT WORD OR MICROSOFT POWERPOINT If you would like to send your capture directly to Microsoft Word or Microsoft PowerPoint, use the following instructions. (When using FirstVision profiles, the screenshot is PNG formatted by default.) Sending a Snagit Capture to Microsoft Word or Microsoft PowerPoint Use the instructions below to send a screen capture directly to Microsoft Word or Microsoft PowerPoint. 1. In the Microsoft Word or Microsoft PowerPoint file you are working with, click in the location where you want to place the screenshot. This places the program cursor and allows Snagit Editor to place a file directly in the desired program and location. 2. Open Snagit. The main Snagit program displays on your desktop. 3. Selecting the appropriate profile, use Snagit to create a screenshot. 4. Make any modifications you desire using callouts and stamps. The screenshot opens in Snagit Editor. You have a completed screenshot. 5. Click the Draw tab. The Draw tab tools display on the tools ribbon. 6. Click the Send down arrow on the right side of the Draw tab tools ribbon. 7. Select Word or PowerPoint from the dropdown menu items. A menu of programs displays. The screenshot appears at the cursor location in your selected document.

11 Applying Snagit Settings 11 SAVING A CAPTURE TO A PNG FILE Save FirstVision screenshots (in the.png format) to the location designated for your work team. Save a Capture to a PNG File Use the following instructions to capture and save a screen capture to a PNG formatted file. 1. Open Snagit. The main Snagit program displays on your desktop. 2. Selecting the appropriate profile, use Snagit to create a screenshot. 3. Make any modifications you desire using callouts and stamps. 4. Click the Snagit Editor button at the top left. The screenshot opens in Snagit Editor. You have a completed screenshot. The Snagit Editor menu opens. 5. From the menu, click Save as. A Save As dialog box appears. 6. In the Save as type field, select PNG from the dropdown. 7. In the File name field, change the file name to one in the appropriate naming convention. 8. Click Save and save the Snagit capture to your screenshot folder. The suffix.png is added in the File name field. The file is ready to save. The file is ready to be accessed by multiple programs.

12 12 Using FirstVision Training Templates Notes