Setting Up a Paper in APA Style Using Microsoft Word 2008 for MACs
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- Dinah Porter
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1 Setting Up a Paper in APA Style Using Microsoft Word 008 for MACs Open Microsoft Word 008. By default Word opens a new blank document. It is easiest if you create all of these settings before you begin your paper. SETTING THE MARGINS. Click the Format Command. Click on Document. Change all the margins to one inch, and click OK.
2 SETTING THE HEADER AND FOOTER SIZE. Click the Format Command. Click on Document. Make sure that the Header and Footer size is 0.5 inches 4. Click the OK button. SETTING THE TABS. Click the Format button.. Click on Tabs.. The Tabs dialog box will open. 4. In the Tabs dialog box, set the Default tab stops to 0.5 inches. 5. Click the OK button.
3 SETTING THE FONT: STYLE. Click the Home tab.. In the Font group click the small arrow in the Font Face select box.. Scroll through the drop-down alphabetical list of font faces, and click Times New Roman.
4 SETTING THE FONT: SIZE. Click the Home tab.. In the Font group click the small arrow in the Font Size select box.. Scroll through the drop-down list of font sizes, and click. 4
5 SETTING DOUBLE SPACED LINES. Click the Home tab.. Click the small arrow for the Paragraph group.. The Paragraph dialog box will open. 4. In the Spacing section of the dialog box, click the small arrow for the Line Spacing select box, and from the drop-down list click Double. 5. Also, make sure Before and After are set to 0 pt. 6. Click the OK button
6 CREATING A HEADER. Click the Insert tab.. In the Header & Footer group, click the small arrow for the Header icon.. In the drop down menu, click Edit Header (at the bottom of the list). 6
7 CREATING A HEADER: POSITIONING CONTENT. Your cursor is now in the header area above the dotted lines, with the Header & Footer Tools displayed.. In the Position group, click Insert Alignment Tab.. The Alignment tab dialog box will open. 4. In the Alignment section, click Right. 5. Click the OK button
8 CREATING A HEADER: INSERTING THE PAGE NUMBER. In the Header & Footer Tools, click the small arrow for the Page Number icon.. In the resulting drop down list, click Top of Page.. Scroll down the resulting drop down list under Simple and click Plain Number. 4. The page number will be inserted into the header and aligned to the right side of the page as shown in the drop down list. 4 8
9 CREATING A HEADER: INSERTING A SHORTENED TITLE. Header & Footer Tools should still be displayed.. Make sure you are on the left side of the page number.. Type the first - three words of the title (a maximum of 50 characters and spaces). 4. Press the space bar five times. 5. Click the red Close Header and Footer button (top right). 6. Once you close the Header & Footer Tools, the page number and shortened tile will appear lighter than the text of the paper. This is normal. They will not appear lighter when the paper is printed
10 CREATING A TITLE PAGE: RUNNING HEADER. Note the page number and shortened title have been inserted into the Header and appear lighter than the text of the paper. This is normal. They will not appear lighter when the paper is printed.. Click the Home tab. Your cursor should be on the first line of the title page directly under the Header and aligned to the left.. Type: Running Head 4. Type a colon and then press the space bar. 5. The words, Running Head, should be in Title case (the first letter of each significant word is capitalized). 6. Press the Caps Lock key on your keyboard. 7. Type: The shortened title 8. The shortened title should be in All caps (every letter of every word is capitalized). 9. Press the Caps Lock key again to turn off all caps. 0. The shortened title should be the same as the one in the Header (a maximum of 50 characters and spaces)
11 CREATING A TITLE PAGE: TITLE & AUTHOR(S). With your cursor after the shortened title, press the Enter key five times.. Your cursor should now be in the upper half of the page.. The Home tab should be selected. 4. In the Paragraph group, click the Center Text icon. 5. Your cursor will move to the center. 6. Type the full title of the paper in Title case. 7. Press the Enter key. 8. Type the author(s) in Title case. 9. Press the Enter key. 0. Type the institution name in Title case.. Press the Enter key
12 CREATING A TITLE PAGE: FORCING A NEW PAGE. Click the Insert tab.. In the Pages group, click the Page Break icon.. Your cursor will move to a new page.
13 CREATING AN ABSTRACT PAGE. Most papers do not require an abstract. Create this page only if your professor requires it or if you intend to publish your paper.. The Home tab should be selected.. In the Paragraph group, click the Center Text icon. 4. Your cursor will move to the center. 5. Type: Abstract 6. The page heading (Abstract) should be in Title case. 7. Press the Enter key. 8. In the Paragraph group, click the Align Text Left icon. 9. Press the Tab key to indent the first line of the abstract. 0. Type the abstract as one paragraph in Sentence case (the first letter of the first word in each sentence is capitalized; all proper names are capitalized; see your APA Manual for more information).. Press the Enter key
14 CREATING AN ABSTRACT PAGE: CHECKING THE WORD COUNT. The maximum number of words in an abstract is 0.. To determine the number of words in your abstract, highlight the abstract paragraph with your mouse.. On the status bar you will see the word count of the highlighted area, followed by a slash (/) and then the word count of the entire document. 4. Force a new page (see page for image). a. Click the Insert tab. b. In the Pages group, click the Page Break icon. c. Your cursor will move to a new page. 4
15 CREATING THE BODY OF THE PAPER. NOTE: The body of your paper begins on page if you have an abstract page and on page if you don t have an abstract.. The Home tab should be selected.. In the Paragraph group, click the Center Text icon. 4. Your cursor will move to the center. 5. Type the full title of your paper in Title case. 6. Press the Enter key. 7. In the Paragraph group, click the Align Text Left icon. 8. Use the Tab key to indent the first line of a paragraph. 9. Use the Enter key to end each paragraph. 0. Use a single space after punctuation marks (periods, semi colons, colons, question marks, and exclamation points).. See the Xavier APA Guide for help creating in-text citations (
16 CREATING THE BODY OF THE PAPER: FIRST LEVEL HEADINGS. Some papers have headings for sections within the body of the paper, such as Method, Results, Discussion, etc. These are called first level headings.. You do not have to force a new page between these sections.. Click the Home tab. 4. In the Paragraph group, click the Center Text icon. 5. Your cursor will move to the center. 6. Type the first level heading: Results 7. The first level heading is in Title case. 8. Press the Enter key. 9. In the Paragraph group, click the Align Text Left icon. 0. Use the Tab key to indent the first line of a paragraph. 4 8 & 6 6
17 CREATING THE BODY OF THE PAPER: SECOND LEVEL HEADINGS. Your cursor should be aligned to the left.. Type your second level heading in Title case.. Highlight the second level heading with your mouse. 4. Click the Home tab. 5. In the Font group, click the Italics icon. 6. Consult your APA Manual if you plan to use more than two levels of headings. 4-7
18 CHANGING THE ORIENTATION: FIRST A SECTION BREAK. Although most of your paper will have a Portrait orientation (8 / X inches), some pages (graphs, data, images, etc.) may require a Landscape orientation ( X 8 ½ inches).. Position your cursor on the page before your landscape page.. Your cursor should be below any text on that page and aligned to the left. 4. Do not force a new page. 5. Click the Page Layout tab. 6. In the Page Setup group, click the small arrow for Breaks. 7. In the Breaks drop down menu under Section Breaks, click Next Page (Insert a section break and start the new section on the next page). 8. Your cursor will move to a new page
19 CHANGING THE ORIENTATION: SWITCH TO LANDSCAPE. Make sure your cursor is in the new page you created with the section break.. Click the Page Layout tab.. In the Page Setup group, click the small arrow for Orientation. 4. In the Orientation drop down menu, click Landscape. 4 9
20 CHANGING THE ORIENTATION: THE RESULTS. The new page you created with the section break will now have a landscape orientation.. The previous page will have a portrait orientation.. If you have subsequent pages, they will also have a landscape orientation. 4. You may not want all subsequent pages to be landscape. Continue to the next page to learn how to return to the portrait orientation 0
21 CHANGING THE ORIENTATION: RETURN TO PORTRAIT. Position your cursor at the end of any text on the last page you want in landscape orientation.. Click the Page Layout tab.. In the Page Setup group click the small arrow for Breaks. 4. In the Breaks drop down menu under Section Breaks, click Next Page (Insert a section break and start the new section on the next page) Make sure your cursor is in the new page you created with the section break. 6. The Page Layout tab should be selected. 7. Click the small arrow for Orientation. 8. In the Orientation drop down menu, click Portrait. 9. Continue typing your paper or press the Delete key to bring up any subsequent pages that have already been typed
22 CREATING A LIST OF REFERENCES. Position your cursor at the end of the body of your paper.. Force a new page (see page for image): a. Click the Insert tab. b. In the Pages group, click the Page Break icon. c. Your cursor will move to a new page.. Center the page heading (see page 7 for image): a. Click the Home tab. b. In the Paragraph group, click the Center Text icon. c. Your cursor will move to the center. d. Type: References e. The page heading is in Title case. f. Press the Enter key. g. In the Paragraph group, click the Align Text Left icon. 4. Begin typing your references. See the Xavier APA Guide for help creating your references ( 5. When you are finished highlight all of your references with your mouse. 6. Click the Home tab. 7. Click the small arrow for the Paragraph group. 8. The Paragraph dialog box will open. 9. In the Indentation section of the dialog box, click the small arrow for the Special select box and click Hanging from the drop down list. 0. Your references will now have the first line of each reference aligned to the left with additional lines indented
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