Creating a table of contents

Transcription

1 Creating a table of contents Microsoft Word 007 MS Word creates a table of contents or index for your document. It is a list of the headings and it is essential to mark text that you wish to include in your table of contents. For example, you can apply 1 for main heading (level 1), for sub-main heading (level ), and 3 for sub-sub heading (level 3). If your headings haven t had a style applied, it won t appear in your table of contents. Usually 1-3 are enough unless if you are writing a very long document such as a thesis Introduction 1 1. Consumer needs and motivation.1. What is motivation?.. Needs.3. Goals 3. Consumer behaviour and society 3.1. Ethics in marketing The social responsibility of marketers The consumer movement 3.. Advertising and public policy Page 1 of 8

2 Viewing style area while creating table of contents Viewing the style area may be useful while applying styles because you can see where all of your styles are applied and what level they are. You can increase the viewing style area. NB: To view the style area, you have to be in Draft view, View > Draft This isn t a vital step to create a table of contents but it can help when things go wrong. Style view area 1. Click on the Office Button. Go to Word Options 1 View > Draft to view the style area. The style area doesn t show in print layout view Page of 8

3 3. Click on Advanced 4. Scroll down to the Display Section 5. Type any width size, e.g. cm in Style area pane width to cm 6. Click OK Page 3 of 8

4 Marking entries for a table of contents 1. Select a heading, e.g., main heading Tip: A quick way of selecting a heading Mouse over to the left margin > click next to the heading. This should highlight the entire heading.. Select a style, e.g., 1 Click here to choose from additional styles 3. ( 1. Introduction is now set as 1 style.) Page 4 of 8

5 3.1. If your heading has lost the text format, apply format now. (For example, applying numbering and changing the font style and size to how they are supposed to be.) 4. Place your cursor somewhere in the heading that you have just applied the style to at step Double click on the Format Painter ( this will copy the format so you can apply it elsewhere) Format Painter 6. Now apply the format you have copied with the format painter to all the other headings at the same level Page 5 of 8

6 7. Press ESC key when you have finished. 8. Repeat steps from 1 to 7 for each level, i.e., (level ), 3 (level 3) and so on. 9. Done! styles have been applied. Page 6 of 8

7 Inserting a table of contents 1. Place the cursor where you wish to insert a table of contents.. References > Table of Contents 3. Table of Contents should appear similar to the example below. Page 7 of 8

8 Updating the table of contents When you have made any changes to your Table of Contents, after you inserted it, you can simply update it. 1. Right click on the table of contents > Click Update Field. Click Update entire table > Select Update entire table > Click OK Tip: Update Table of Contents Press F9 to update Table of Contents (TOC must be selected first) Page 8 of 8