NCS e-ot System (Web Based) User Manual (Employee)

Transcription

1 NCS e-ot System (Web Based) User Manual (Employee) Purpose = = = = = = = = = = = = = = = = = = = = = = = = = = = = User Manual on how to use NCS e-ot System. = = = = = = = = = = = = = = = = = = = = = = = = = = = = Scope: This is for both internal and external users Created By: Choo Chee Hwa Page 1 of 11

2 Revision No Index eg. I (a) SDAFUM/ Tracking History Record Description Changes Make Changed By Approved By Updated Date (dd/mmm/yyyy) - - Creation - Chee Hwa 04/May/2012 Created By: Choo Chee Hwa Page 2 of 11

3 Index Contents Employee ) Introduction ) Rules ) How to go to NCS e-ot ) How to apply e-ot ) How to view e-ot History Created By: Choo Chee Hwa Page 3 of 11

4 Employee 1) Introduction Purpose: Employee can submit OT claim online All OT claim will be stored and can be viewed in future. Organize and search data with ease. Reduce paper work. 2) Rules 1. Please key in the requestor s name and if he/she is not similar to the customer s name. 2. A notification will be trigger to requestor if you have key in the requestor. 3. Requestor no need to perform any approval action. 4. Please submit separated e-ot if there are multiple requestors. (ONE e-ot, ONE requestor) 5. Please submit separated e-ot between normal OT and shift OT. 6. IMS-CS-DSS, IMS-CS-MIW, IMS-NTS only are allow to claim shift OT. 7. To apply shift OT, employee need to perform full 12 hours shift. Created By: Choo Chee Hwa Page 4 of 11

5 3) How to go to NCS e-ot 1. Visit 2. Key in user name & password. 3. Click login button. 4. After logged in successfully, you will see our NCS Intranet System. 5. Click e-ot. (Refer to the figure below, you will see it on the left hand side menu highlighted with a red rectangle) Created By: Choo Chee Hwa Page 5 of 11

6 6. Now you will see NCS e-ot system, mouse over Employee and click apply e-ot. (Refer to figure below) 7. Now you will see e-ot summary page. Created By: Choo Chee Hwa Page 6 of 11

7 8. Click the New Claim button. (Refer to figure below) SDAFUM/ ) How to apply e-ot Created By: Choo Chee Hwa Page 7 of 11

8 Employee Information Part Name and of the Intel customer whom approves or rejects the e-ot. Check the checkbox to enable the textbox Key in requestor s name and if he is difference from customer name. Claim Information Part Date: Select the date you were required to work OT. 2. Time From / To: Select your OT duration, once you click on the textbox, you will see a time picker as the figure below. 3. Charge to Customer: Choose Yes for charge customer, No for charge NCS. 4. Shift: Choose Yes for working shift, No for not working shift. Created By: Choo Chee Hwa Page 8 of 11

9 5. Key in remarks if needed. (Optional) Entries Part Add OT entry to list below Remove OT entry to list Click the number to edit the entry. Back to previous page Total amount of the e-ot Submit e-ot Save e-ot and continue next time 6. Click to add your OT claim into the grid view below. 7. Click if you want to remove your OT claim from the grid view below. (You must check the checkbox of each OT claim in order to remove your OT claim) 8. Click the Number shown in the first column of the grid view to edit your OT claim, then click Created By: Choo Chee Hwa Page 9 of 11

10 9. Click to submit your e-ot. Click OK when the confirm box popup 10. If your e-ot was submitted successfully. A message will be popup like the figure below: 5) How to view e-ot History 1. Mouse over Employee Apply e-ot, click on the OT No. that you want to view. (Refer to figure below) Search base by the criteria selected Reset and show all OT Click the OT No. the view the details Created By: Choo Chee Hwa Page 10 of 11

11 Show the OT status Show the OT progress flow Created By: Choo Chee Hwa Page 11 of 11