Cygnus Instruments Ltd. Microsoft Excel Linear to Grid Add-in. And. Instructions for Use

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1 Cygnus Instruments Ltd Microsoft Excel Linear to Grid Add-in And Instructions for Use Doc No. Cygnus Linear to Grid Excel Add-in_Installation and Use 28 June 2017 (Cyglink V5 Survey CSV file)

2 Overview This document describes how to install and operate the Cygnus Microsoft Excel Add-in that is used to convert Cygnus CygLink survey files (saved as CSV Excel) stored in linear form to grid form. This document will also cover updates to previously installed versions of the Add-in. This document describes the procedure using Microsoft Excel 2010; but the process is similar in other versions of Excel. Procedure when installing for the first Time Step Instructions 1 Obtain the new Add-in file. Cygnus can send this via . Or you can download this from the support area of If downloading from the website you will need to extract the Add-in file from the ZIP archive; you should end up with a file called Cygnus Import Tools.xla this is the Add-in file. When you have the file, save it on the Desktop. 2 Open Excel Click the File tab on the ribbon Click Options just above Exit Click Add-Ins Click the [Go ] button at the bottom next to Manage. 3 Click Browse Locate the new Add-In file (on the Desktop) and click OK Cygnus Import Tools should now be checked. If asked to Replace the file click Yes 2

3 Click OK The Cygnus Add-In has been added. 4 To run the Add-in, open a CSV file containing your logged readings and click Add-In on the Ribbon Then Click the small triangle on the Cygnus menu command and hit Convert Cyglink Linear CSV to Grid Procedure if you have a previously installed version of Cyglink Add-in Step Instructions 5 Open Excel Click the File tab Click Options You should see the Excel Options dialog screen 6 Click Add-Ins Click the [Go ] button at the bottom next to Manage. 7 Click to un-tick the box next to Cygnus Import Tools Click OK 3

4 8 Exit Excel. The Cygnus Add-In won t be loaded when we re-start Excel, so we can replace it. You should now follow steps 1 4 above to install latest version of Add-in Using with Office Excel 2013 The Cygnus Add-In looks for your Excel Personal Template files in this location; C:\Users\(username)\AppData\Roaming\Microsoft\Templates If your templates are stored somewhere else then the Add-In will fail and report an error message; Some Excel 2013 installations are known to store your templates in this folder; C:\Users\(username)\Documents\Custom Office Templates 4

5 This causes the Cygnus Add-In to fail as it can t locate the templates. To fix this you can change to location of your personal templates in the Excel Options dialog, under the Save section, shown below. Set the new location to; C:\Users\(username)\AppData\Roaming\Microsoft\Templates Then make sure your Excel templates have been copied into this folder too. 5

6 Instructions for Use This Add-In has been created to extract the data stored in an Excel.CSV file by Cyglink V5 and then copy the individual reports in to Excel in a Grid Layout. The Add-In will also extract any radial points taken and moves the data into its own section within the new sheet. (This tool also creates a new list or grid of data points and it will place the comments made about individual points into one concise area). When data-logging with a Cygnus Mk 5 gauge, it is possible to create a linear record, a grid record or a template. 1. Linear. The Add-In will only move linear records in to a linear format in Excel. It cannot convert Linear to a Grid. Example of a Linear Record created using the Add-In Record Name LINEAR Location JIMS DESK P1 3 Radials a b c d e f g Surveyor JIM P2 NoR P Create Date 22/06/ :13 P3 8.2 P Gauge Type M5-C6 P Gauge ID 1 P5 Obs Comments Serial No P P2 Light Pitting Surface Record Type Linear P P4 Corrosion Measurements 28 P Deep Pitting Light Pitting Delamination Heavy Corrosion Holes Coatings Missing Plated repaired Units mm P Ref. Thickness 6 P Min. Thickness 3 P Max Measurement 19.6 P Min Measurement 3 P Comments P UserFields 0 P P P P P P Grid. The Add-In will happily display any records that were created as a grid in a grid format in Excel. Example of a Grid Record - created using the Add-In Record Name GRID 4x4 C1 C2 C3 C4 Location JIMS DESK R Surveyor JIM R Create Date 22/06/ :18 R Gauge Type M5-C6 R4 Obs Gauge ID 1 Serial No Record Type Grid 2D Radials a b c d e f g h i j k l Grid Type LD LD R3C NoR Rows 4 Columns 4 Comments Measurements 20 R4C3 Surface Corrosion Light Pitting Units mm R3C3 Delamination Ref. Thickness 6 Min. Thickness 3 Max Measurement Min Measurement 8.05 Comments UserFields 0 6

7 3. Template Records The Add-In looks in the first cell of the Name column to determine if the template is a Linear Template, Grid Template or a user Defined Template. If it finds P1 it will then extract the data as per the standard linear format. If it finds R1C1 then it will extract the data as per the grid format. If it does not find either of these then it will extract the data in a linear format. Therefore, if you wish to create a bespoke Template Grid and to subsequently use the Add-In to see a gird format in Excel - you must not change the values in the column Name indicated below. To see a grid in Excel when using Templates you must leave the Name as R1C1 : 7