Printgroove JT Compile 2. Manual Version 2.0

Transcription

1 Printgroove JT Compile 2 Manual Version 2.0

2 Printgroove JT Compile dots Gesellschaft für Softwareentwicklung mbh Version of this manual: 2.0, :09 Publication number: ENG All rights reserved. All information provided in this manual has been carefully evaluated, however, no liability is assumed for possible errors. No part of this manual or the program may be reproduced, transmitted or stored in any form, electronically or otherwise, (by means of printing, photocopying, microfilm or any other process) without the prior written permission of dots GmbH. dots Cockpit, jtman, jt-web, jt-print and the dots logo are registered trademarks of dots GmbH. dots Job&Order-Ticket, dots Pilot, DPML, freedom in digital printing and JT Compile are trademarks of dots GmbH. All other brand names and product names belong to the respective companies and are protected by international trademark, brand and patent laws. dots Software GmbH Schlesische Strasse Berlin, Germany info@dots-software.com Konica Minolta Business Solutions Europa GmbH Europaallee Langenhagen, Germany Phone +49 (0)

3 Contents 3 Contents 1 About this manual...6 Terms and typography Printgroove JT Compile Installing and starting the program...10 Starting the installation Starting the program Program window Uninstalling the program Creating documents...14 Creating a new project Creating a project Naming folders Defining the process for documents Defining print settings in the folder Compiling and editing PDF files Compiling PDF files Changing the file name Checking the PDF files in the preview Viewing PDF properties Changing the settings for individual PDF files Moving PDF files Duplicating PDF files Replacing PDF files Deleting PDF files Inserting and editing slip sheets Inserting slip sheets Changing the settings for slip sheets Moving slip sheets Duplicating slip sheets Deleting slip sheets... 30

4 4 Contents Adding and editing tab sheets Adding tab sheets Changing the settings for tab sheets Moving tab sheets Duplicating tab sheets Deleting tab sheets Adding and editing additional folders Creating a new folder Opening and closing folders Moving folders Duplicating folders Deleting folders Printing documents Managing projects...39 Opening projects Saving projects Deleting projects Moving projects Configuring the program...41 Configuration window General commands in the configuration window Configuring the printers Configuring the printers Defining the default printer Editing the paper formats Creating a new paper format Editing and managing paper formats Changing the settings Renaming paper formats Duplicating paper formats Deleting paper formats... 50

5 Contents 5 Editing products Creating a new product Setting the general management details Defining the output format Defining the printers Defining the process for products Editing and managing products Changing the settings Renaming products Duplicating products Deleting products Creating and editing categories for products Creating a new category Duplicating categories Renaming categories Changing the sequence of the categories Deleting categories Configuring tab sheet types Creating a new tab sheet type Editing and managing tab sheet types Changing the settings Renaming tab sheet types Duplicating tab sheet types Deleting tab sheet types Index...74

6 6 Chapter 1: About this manual 1 About this manual With Printgroove JT Compile you can comfortably compile PDF files from a large variety of sources into complex documents and adjust the process for the documents. The compilation and the process are saved so that it is possible to reproduce them at any time. Printgroove JT Compile is configurable. You can adjust it to your needs and your device environment. This manual describes the installation, configuration and operation of Printgroove JT Compile. Terms and typography Screen quotations are printed in bold, for example configuration. References are marked with an (arrow). Text sequences, which have to be input using the keyboard, are contained in angle brackets; for example <C:\PS-Jobs\Test1.ps>. Commands which you must select in a menu are in bold and printed with a vertical dash, for example: File Open. General accentuations in the text are marked in italics. Important: Is at the beginning of a paragraph which you should read with particular attention. Note: These sections provide supplementary information and indicate special features. When commands can be performed both via menu commands and buttons, the preferred method using buttons is described in this manual. This also applies to the context menu of the mouse.

7 Chapter 2: Printgroove JT Compile 7 2 Printgroove JT Compile With Printgroove JT Compile you can comfortably compile PDF files from a large variety of sources into complex documents and define the finishing options. If required, you can also insert slip sheets and tab sheets into the document and print on the tabs. This way you can create complex documents, training documentation or comprehensive manuals, which are made up of many PDF files. The compilation of PDF files, tab sheets with their labels, the position of the slip sheets, the print settings for documents and deviant print settings for individual PDF files, simply everything that you have defined in your document, is saved and can be retrieved at any time. In Printgroove JT Compile your documents are saved in projects. A project can contain several documents. You can define a separate process for each document. Only when you select Print is the final print file generated from the chosen PDF files and linked with the print settings. The current PDF files are always accessed during the output. Thus the current version is always printed. For the output you can define whether you want all documents from a project printed jointly or only individual documents. Reprints can be retrieved at any time and reliably produced. The print settings do not have to be re-entered after the revision of the PDF files. Printgroove JT Compile is supplied with support for the common finishing options, output page sizes and tab sheet types. You can adjust the settings at any time to your own needs.

8 8 Chapter 2: Printgroove JT Compile Always up-to-date and available It is no problem if the contents of your documents change. Perform the changes in the source documents. Save the PDF files again in the same place under the same name and the entire document is already available in the up-to-date version. Distributed work If several authors are working on one document, the authors can maintain their contents independently of each other and make them available as PDF files. In Printgroove JT Compile you can compile PDF files from a large variety of sources into one document. PDF PDF PDF Reuse If your documents always have the same structure, arrange your document structures as templates. Then you only have to fill the template with the current contents. Or maintain the contents that you want to use in several documents centrally in one place and integrate them as a PDF file in the individual documents.

9 Chapter 2: Printgroove JT Compile 9 Customised documentation Create customised documentation. Select from a collection of PDF files only the files that you want to compile individually for a customer as new documentation. Mixed formats If your document is made up of PDF files with different paper formats, you can select whether these formats are to be retained for the output or scaled to a specified output format.

10 10 Chapter 3: Installing and starting the program 3 Installing and starting the program The Printgroove JT Compile program is installed similarly to other Windows programs you are familiar with. Firstly check the necessary system requirements. System requirements Operating Systems Microsoft Windows XP Pro (32-bit / Service Pack 3) Windows Vista (32-bit / Service Pack 2) Windows 7 (32- and 64-bit) Minimum Hardware 1.5 GHz processor 1 GB RAM (32-bit) or 2 GB RAM (64-bit) 200 MB hard disk space Recommended Hardware 2 GHz processor or higher 2 GB RAM (32-bit) or 4 GB RAM (64-bit) Starting the installation Note: Also read the Readme file that is supplied with the program. It contains useful and important information regarding installation and usage of the program. 1 Close all applications. 2 Log in as administrator. 3 Run the setup.exe file in the program directory of Printgroove JT Compile. If you install the program from the CD, the installation window opens automatically.

11 Chapter 3: Installing and starting the program 11 4 Set the language for the installation process and also the language for the program. Then follow the instructions on the screen. Also read the Licence Agreement. It contains important information on the guarantee and on the use of the program. 5 After the installation you have to activate Printgroove JT Compile. Please read the information provided on the activation form. If the program is not activated, it is made available to you as a 60-day demo version. 6 During the initial start-up of the program, you are requested to configure at least one printer for the output. You may use all printers installed on your system. Before you begin working on the products, you should have your printers configured in Printgroove JT Compile. During configuration of the products a check is performed to determine whether your printers support the desired finishing options. 7 When you have configured your printers, close the configuration window. Printgroove JT Compile starts up. Starting the program To start the program, click on Start All Programs Printgroove JT Compile Printgroove JT Compile. The program window is opened.

12 12 Chapter 3: Installing and starting the program Program window The program window consists of two areas. In the left area of the window you compile your PDF files and insert slip sheets and tab sheets. In the right area of the window you perform the settings. When you click on an object in the left area of the window, the corresponding settings are displayed in the right area of the window. Messages can be displayed in the bottom bar.

13 Chapter 3: Installing and starting the program 13 Uninstalling the program Printgroove JT Compile has a program for uninstalling which removes the files, programs and changes to the Windows system that were added during the installation process. 1 Select Start System Control from the taskbar. 2 Double click Software and/or Program and Functions. A list of programs that can be uninstalled automatically is displayed. 3 Mark Printgroove JT Compile and click Remove. The program for uninstalling starts. The program files are automatically removed. Note: Of course programs for uninstalling only remove those files that have been installed by the respective installation program. Thus data that has been produced while working with Printgroove JT Compile is not removed. In this case delete the project directory manually in Windows Explorer.

14 14 Chapter 4: Creating documents 4 Creating documents With Printgroove JT Compile you can comfortably compile PDF files from a large variety of sources into complex documents. If required, you can also insert slip sheets and tab sheets into the documents and print on the tabs. Your documents are saved in Printgroove JT Compile as projects. A project can contain several documents. Create a separate folder for each document. Compile the PDF files that you want to combine in one document in one folder. You can define a separate process for each document. Define the process in the Folder Settings. For all PDF files that you put into a folder, the set process is automatically adopted. If the processing of individual PDF files is to deviate from this, you can adjust the desired customised settings for the individual PDF files. During the output you can select whether to print the entire project or only individual documents (folders). Only when you initiate the Print command are the final documents generated. The up-to-date PDF files are always accessed during printing. Changes can therefore always be incorporated into the PDF files. Also the print settings do not have to be re-entered after the editing of the PDF files. This way you can create complex documents, training documentation or comprehensive manuals, which are made up of many PDF files.

15 Chapter 4: Creating documents 15 Creating a new project Your documents are saved in Printgroove JT Compile as projects. A project can contain several documents. The PDF files, slip sheets and tab sheets are compiled in one document. Also the settings for further processing are saved in documents. This chapter describes how you create a new project. Information on saving, opening and managing projects can be found in the chapter Managing projects (P. 39). Creating a project Select File New Project. A new project is opened with an empty folder in which you can compile your document directly, Compiling and editing PDF files (P. 19). You can save your project at any time using the commands File Save Project or File Save Project as... The project remains open after saving. You can thus save your project settings at frequent intervals.

16 16 Chapter 4: Creating documents If you mark a folder, the following tabs are displayed: Tab Folder Overview Folder Settings Tab Sheet Settings Description This tab shows the folder name, a description of the folder and the general information on the folder such as, for example, the number of PDF files in the folder, the total number of pages in the PDF files and the chosen print product. Set the desired process and the number of copies in this tab. In addition, select the printer for the output. Perform the settings for the tab sheets that you want included in the document in this tab. Naming folders A folder is given the name New Folder by default. You can change the folder name at any time. If your project contains several folders, the folder name provides an overview of the different documents. 1 Mark a folder in the left area of the window. 2 Open the tab Folder Overview in the right area of the window. 3 Enter a folder name under Name. The folder name is immediately displayed in the left area of the window. 4 You can insert supplementary notes or comments as a Description.

17 Chapter 4: Creating documents 17 Defining the process for documents Documents can be edited in different ways. For example a document could be produced as a punched loose-leaf collection or as a catalogue with perfect binding. The print settings must be defined for each process. This includes, amongst others, the output format, the desired paper and also the type of further processing such as punching or stapling. In Printgroove JT Compile the print settings for the different finishing options are summarised in print products Editing products (P. 51). Set the process for your document in the Folder Settings in the right area of the window. If your project contains several folders, specify for each folder how the respective document is to be processed. Defining print settings in the folder In Printgroove JT Compile the print settings for the different finishing options are summarised in print products. Select a print product for the folder and then check the print settings again. The process set in the folder is automatically adopted for all PDF files that you put into a folder. If necessary, refer to Changing the settings for individual PDF files (P. 25). Perform the process in the right area of the window in the tab Folder Settings.

18 18 Chapter 4: Creating documents 1 Mark a folder in the left area of the window. 2 Open the tab Folder Settings in the right area of the window. 3 For product selection, click on the arrow under Print Product next to the product image. Print products can be filed in categories. Select a category and the desired print product. A description of the print product is displayed next to the product image. 4 Depending on the print product selected, the print settings are adopted for the folder. Check the print settings again. Some settings may offer selection options. Adjust the settings if required or change the print product with all its settings. If an option can not be implemented by any of the selected printers, the option is marked with a warning symbol ( ). 5 Set the number of desired copies beside Copies. 6 Check the set Printer.

19 Chapter 4: Creating documents 19 Note: For double-sided printing, the output begins by default on a right, odd page. If a PDF file has an odd number of pages and thus ends on a right page, a blank page is automatically inserted during printing. The next PDF file begins again on a right side. You can adjust this setting if required for individual PDF files Changing the settings for individual PDF files (P. 25). Note: If you activate stapling in the folder settings, each PDF file is individually stapled. You can adjust these settings if required for the individual PDF files Changing the settings for individual PDF files (P. 25). Note: If you have set no print product for the folder (menu entry Custom Settings), all processing options available in Printgroove JT Compile are offered. You can effect the desired settings. Compiling and editing PDF files Collect all PDF files that you want to compile in one document in one folder. Also define the sequence of the PDF files in the folder. You can view each PDF file in a preview. Check the font, images and contents. You can skim through the pages in the preview and zoom in or out on the view. You can also view the PDF properties. In addition to PDF files, you can also insert slip sheets and tab sheets into a document. More information on this can be found in the chapters Inserting and editing slip sheets (P. 28), Adding and editing tab sheets (P. 31).

20 20 Chapter 4: Creating documents Collect all PDF files that you want to compile in one document in the left area of the window. The preview of the folder shows the first three elements deposited in the folder. You can open or close the folder using the plus/minus symbol. PDF files that you no longer require in a folder can be deleted from the folder or replaced with another file at any time. Deleting and replacing PDF files only really has an impact on the compilation in the folder. The PDF files themselves are retained. You can copy or cut PDF files and then, for example, paste them at another place, also in another folder. All settings which deviate from the folder settings are retained. These commands can also be accessed via the context menu of the mouse.

21 Chapter 4: Creating documents 21 Note: If the memory location or a file name of a PDF file can not be assigned, the PDF file and the memory location are marked with a warning symbol ( ). The PDF file can not be output and a preview is not possible. Check whether the respective PDF file has been deleted, renamed or moved. If you still want to use the PDF file, place it in the specified directory again or import the file again. The settings for PDF files can be effected in the right area of the window. If you mark a PDF file, the following tabs are displayed: Tab File Overview File Settings File Information Description This tab shows the file name of the PDF file, the directory where the PDF file is saved and general information such as, for example, the number of pages or the date of the last change. In this tab you can change the print settings for individual PDF files which are to deviate from the folder settings. Also the options Break Stapling and Start on odd page can be adjusted for the individual PDFs here. This tab shows the PDF properties.

22 22 Chapter 4: Creating documents Compiling PDF files You have different possibilities to paste PDF files into a folder: Use the menu commands or buttons of the program or simply drag the PDF files into the desired folder using Drag&Drop. Also the context menu of the mouse offers the command for pasting PDF files. You can paste several PDF files into a folder at the same time. Pasting files using menu command or buttons 1 Mark or open the desired folder. 2 If the new PDF files are to be pasted under a specific PDF file, mark the respective PDF file. 3 Select Insert PDF file or click on PDF File... in the symbol bar. 4 Define the desired PDF files in the following window. Confirm by clicking on Open. Pasting files using Drag&Drop 1 Mark the desired PDF files in Windows Explorer. 2 Drag the marked PDF files to the desired folder or to the location in which the PDF files are to be pasted. Changing the file name PDF files which you include in a folder are by default maintained under the original name of the PDF file. You can change the file name at any time in Printgroove JT Compile, for example renaming a long or unmanageable name with simple work names: Rename a file as JTC-Intro- V20DEF.pdf in Course Information. The name change only affects the entries in the folder. The PDF file itself remains unchanged. 1 Mark the desired PDF file in the folder. 2 Open the tab File Overview in the right area of the window. 3 Enter the new description under Name.

23 Chapter 4: Creating documents 23 Checking the PDF files in the preview Each PDF file can be viewed in a preview. Check the font, images and contents. You can skim through the pages in the preview and zoom in or out on the view. Printgroove JT Compile always accesses the up-to-date version of the PDF file. 1 Mark the desired PDF file in the folder. 2 Open the tab File Overview in the right area of the window. 3 Using the two magnifying glasses on the left zoom in or zoom out on the view. You can also open a large preview in a separate window. For this click. The view is recalculated for each size change. 4 Skim through the PDF file using the arrow symbols. You can jump to the start of the file, skim back and forth or go to the end of the file. 5 You can open a specific page of the PDF file using the selection bar for the page number. Simply select the desired page number. The page is displayed immediately.

24 24 Chapter 4: Creating documents Viewing PDF properties You can display the PDF properties, for example general file information such as title, author or key words, memory location and page information, as well as security information and restrictions. 1 Mark the desired PDF file in the folder. 2 Open the tab File Information in the right area of the window. The PDF properties are displayed.

25 Chapter 4: Creating documents 25 Changing the settings for individual PDF files If you paste a PDF file into a folder, the print settings from the folder are automatically adopted for this PDF file. If required you can adjust the print settings for individual PDF files. For example, it may be necessary that only an individual chapter is stapled in a loose-leaf collection. If a file setting deviates from the folder setting, the file setting is marked with a symbol ( ). Likewise the respective PDF file is marked in the folder. 1 Open the desired folder. 2 Mark the desired PDF file. 3 Open the tab File Settings. Note: You can reset the settings at any time on the folder settings, by clicking on Reset to Folder Default.

26 26 Chapter 4: Creating documents Start on odd page For double-sided printing, the output begins by default on a right, odd page. If a PDF file has an odd number of pages and thus ends on a right page, a blank page is automatically inserted during printing. The next PDF file begins again on a right side. You can change the setting for individual PDF files. If you remove the tick in front of Start on odd page, all PDF files in a folder are output consecutively during printing. This means: If during double-sided printing a PDF file ends on a right, i.e. odd, page, the next PDF file starts directly on the subsequent left page. Break Stapling If the stapling is switched on in the folder settings, each PDF file contained therein is individually stapled. The tick in the check box Break Stapling is set for PDF files. You can change the setting for individual PDF files. If you remove the tick in the check box Break Stapling for a PDF file, this PDF file is stapled to the next PDF file. If you want to staple together all PDF files of a document, remove the tick for all PDF files. Note: Slip sheets and tab sheets are positioned by default between the PDF files, unstapled. You can change the stapling of the slip sheets, Changing the settings for slip sheets (P. 29). Moving PDF files You can change the sequence of the PDF files within a folder at any time or drag PDF files into another folder. You can also move several PDF files together. 1 Mark the desired PDF files. 2 Simply drag the PDF files by pressing down on the left side of the mouse and move to the desired location. If you move a PDF file to another folder, all settings are retained which deviate from the folder settings.

27 Chapter 4: Creating documents 27 Duplicating PDF files You can duplicate PDF files. In this case your settings are transferred. You can also mark several elements in a folder and duplicate them jointly. 1 Mark the desired PDF files in the folder. 2 Select Edit Duplicate. The marked PDF files are duplicated with all settings. Replacing PDF files You can replace the PDF files in the folder at any time with other PDF files. 1 Mark the desired PDF file in the folder. 2 Open the tab File Overview in the right area of the window. 3 Click on the button Browse. Define the desired file in the following window. Confirm by clicking on Open. The marked PDF file is replaced. The memory location and preview are updated. Note: If you have changed the name of a PDF file in Printgroove JT Compile and replaced the PDF file with another, the changed name is retained. Only the memory location is updated. If the name has not been changed, the file name of the new PDF file is used. Deleting PDF files You can remove PDF files from the folder at any time. Here only the entry in the folder is removed. The PDF files themselves remain unchanged. You can also delete several PDF files together. 1 Mark the respective PDF files in the folder. 2 Select Edit Delete. 3 Confirm the following request with Yes in order to delete the PDF files. By clicking on No you cancel the process.

28 28 Chapter 4: Creating documents Inserting and editing slip sheets Slip sheets are paper which is inserted into the document without being printed on. Pre-printed sheets can also be incorporated as slip sheets. Slip sheets should not pass through the high temperatures of the fixing unit. For this many printers only draw the slip sheets from the post inserter tray. Other printers detect paper designated as a slip sheet and do not transport this paper through the fixing unit. More information on the finishing options of your printers is available in the relevant manuals. The Folder Default is preset for all settings which are adopted from the folder settings. If a setting deviates from the folder setting, it is marked with a symbol ( ). Likewise the corresponding slip sheet is marked in the folder. You can copy or cut slip sheets and then, for example, paste them at another location, also in another folder. All settings which deviate from the folder settings are retained. Inserting slip sheets 1 In the folder mark the element after which you would like to insert a slip sheet. 2 Click on Slip Sheet in the symbol bar. The slip sheet is inserted at the relevant location. In the right area of the window effect the desired settings.

29 Chapter 4: Creating documents 29 Changing the settings for slip sheets 1 Under Paper select the paper properties: paper weight, paper type, paper colour and the PI tray. 2 Under Finishing select the desired further processing for stapling and punching. If stapling is switched on in the folder settings, the PDF files are by default stapled individually. Slip sheets are inserted between the PDF files, unstapled. The tick in the check box Break Stapling is set for the slip sheets. You can change the setting for each slip sheet: If you would like to staple a slip sheet (2) and a PDF file (3) together, remove the tick before Break Stapling for the slip sheet. The slip sheet is stapled to the following PDF file. Break Stapling If you would like to staple two PDF files (1, 3) to a slip sheet, remove the tick before Break Stapling for the first PDF file (1) and the following slip sheet (2). Break Stapling Note: You can reset the settings at any time to the folder settings by clicking on Reset to Folder Default.

30 30 Chapter 4: Creating documents Moving slip sheets You can change the position of the slip sheets within a folder at any time or drag slip sheets into another folder. 1 Mark the desired slip sheet in the folder. 2 Simply drag the slip sheet - by pressing down on the left side of the mouse - to the desired location. If you move a slip sheet into another folder, all settings which deviate from the folder settings are retained. Duplicating slip sheets You can duplicate slip sheets. Your settings are transferred. You can also mark several elements in a folder and duplicate them jointly. 1 Mark the desired slip sheet in the folder. 2 Select Edit Duplicate. The marked slip sheet is duplicated with all settings. Deleting slip sheets You can delete slip sheets at any time from the folder. You can also delete several slip sheets together. 1 Mark the respective slip sheets in the folder. 2 Select Edit Delete. Confirm the following request with Yes in order to delete the slip sheets. By clicking on No you cancel the process. Note: Check the settings for Break Stapling in the PDF file preceding the slip sheet.

31 Chapter 4: Creating documents 31 Adding and editing tab sheets You can add tab sheets to your documents and print on the tab sheets. The print settings for tab sheets, for example punching, are adopted from the folder settings. The setting of the tab sheet type, the formatting of the text and the tray selection are effected in the tab sheet settings. These are always effective for all tab sheets in a folder. You can define your own labelling text for each tab sheet. You can copy or cut tab sheets and then, for example, add them again to another folder. All settings are transferred.

32 32 Chapter 4: Creating documents Adding tab sheets 1 In the folder mark the element after which you would like to add a tab sheet. 2 Click on Tab Sheet in the symbol bar. The tab sheet is inserted at the relevant location. 3 In the right area of the window effect the desired settings. Changing the settings for tab sheets 1 Mark a folder or a tab sheet. 2 Select a tab sheet type under Tab Sheet Type in the tab Tab Sheet Settings. All tab types which you have set up in Printgroove JT Compile are offered. Note: If you would like to edit the tab type or create other tab types, click on Edit tab sheet types. The configuration window opens. You can effect the desired adjustments Configuring tab sheet types (P. 70). 3 Define the Font and Font size. 4 Under Text direction, determine how the text should be printed on the tab sheets, for example, rotated, normal, vertical or horizontal. Specify under Text align whether the text should be positioned at the top, in the centre, or at the bottom on the tab sheets. 5 Under Tab Sheet Labels, enter the text which should be printed on the tab sheets. The label fields of all tab sheets available in the document are displayed. The current marked tab sheets are highlighted in bold. If fewer tab sheets are added than the selected tab sheet type specifies, the label fields for the missing tab sheets are inactive. 6 Set the desired Input tray from where the tab sheets should be drawn. Printer Default means that the basic setting of the printer is being used.

33 Chapter 4: Creating documents 33 7 If you do not require all tab sheets of a tab set, activate Eject unused tab sheets. This means: If, for example, you have selected a set of 10 tab sheets as the tab sheet type but only require 8 tab sheets in your document, you can transfer the full tab set to the input tray. Sheets 9 and 10 are printed as blank sheets. 8 As an Output tray you can select a tray in which the surplus tab sheets can be output. Printer Default means that the basic setting of the printer is being used. Moving tab sheets You can change the position of the tab sheets within a folder at any time or drag tab sheets into another folder. The label is linked with the individual tab sheets so that the moved tab sheet retains its own label. 1 Mark the desired tab sheet in the folder. 2 Simply drag the tab sheet - by pressing down on the left side of the mouse - to the desired location. Duplicating tab sheets You can duplicate tab sheets. The label is transferred. You can also mark several elements in a folder and duplicate them jointly. 1 Mark the desired tab sheet in the folder. 2 Select Edit Duplicate. The marked tab sheet is duplicated with the label.

34 34 Chapter 4: Creating documents Deleting tab sheets You can delete tab sheets at any time from the folder. You can also delete several tab sheets together. 1 Mark the respective tab sheets in the folder. 2 Select Edit Delete. Confirm the following request with Yes in order to delete the tab sheets. By clicking on No you cancel the process. Adding and editing additional folders A new project opens with an empty folder in which you can compile your document directly. If you want to compile several documents in a project, create a separate folder for each document and set the process.

35 Chapter 4: Creating documents 35 Creating a new folder 1 Click on New Folder in the symbol bar. The new folder is inserted under the marked folder. 2 In the right area of the window check the settings in the individual tabs. Compile the PDF files, slip sheets and tab sheets for the print file. Opening and closing folders You can close and open the folder at any time for a better overview. 1 Click on the plus symbol in front of the folder to open. All elements which are in the folder are shown and can be edited. 2 Click on the minus symbol in front of the folder to close. The folder is closed and the elements are hidden. In the left area of the window, only the folder name, the selected print product, the number of copies and the elements are displayed. Moving folders You can change the sequence of the folder at any time. You can also move several folders together. 1 Mark the desired folder. 2 Simply drag the folder - by pressing down on the left side of the mouse - to the desired location. Duplicating folders You can duplicate slip sheets. Your settings are transferred. You can also duplicate several folders together. 1 Mark the desired folder. 2 Select Edit Duplicate. The marked folder is duplicated with all elements and settings.

36 36 Chapter 4: Creating documents Deleting folders You can remove folders from the project at any time. Folders and folder contents are deleted. You can also delete several folders together. The last folder can not be deleted. The following applies to PDF files of a deleted folder: Only the entries in Printgroove JT Compile are deleted. The PDF files themselves are retained. 1 Mark the desired folder. 2 Select Edit Delete. 3 Confirm the following request with Yes in order to delete the folder. By clicking on No you cancel the process. Folder and folder contents are deleted from the project. Note: If you have deleted a folder by mistake, close the project without saving. When you reopen the project the deleted folder is available again with all settings.

37 Chapter 5: Printing documents 37 5 Printing documents You can print your projects at any time. Only when you select Print is the final print file generated from the PDF files of your project and linked with the specified print settings. The current PDF files are always accessed and this way your project is produced in the up-to-date version. During the output you can select whether you want to print the entire project or only individual documents (folders). Before printing a check is performed to see if all PDF files are available. Missing PDF files are marked with a warning symbol ( ). These PDF files can not be printed. Check whether the respective PDF file has been deleted, renamed or moved. For the output the printer is selected which you have assigned to your document in the print settings or automatically with the print product. Each document is processed according to the specified print settings of the folder and the individual PDF files. 1 Open a project. 2 If you only want to print individual documents, mark the corresponding folder. 3 Click on Print in the symbol bar. The print window is opened.

38 38 Chapter 5: Printing documents The selected printer and the number of pages to be printed are displayed. The pages to be printed are the number of pages and the set number of copies (Tab: Folder Settings). 4 Under Print range you can determine the print range. Select Project if you want to print all documents of a project. Select Selection if you want to print only the marked documents. If you have compiled complex documents, it is recommended to first do a Testprint. Regardless of the set number of copies, the document is printed once. 5 Start printing by clicking on Print. The project and / or the selected documents are printed. A print file is created from each folder. The PDF files compiled in the folders are added to a print file. Each document is processed according to the specified print settings of the folder and the individual PDF files.

39 Chapter 6: Managing projects 39 6 Managing projects A project contains the compilation of the PDF files, slip sheets, tab sheets and the settings for further processing. Your projects are saved in the directories selected by you. The file extension for projects is.dpro. With the commands common in Windows Explorer, you can edit projects, for example rename or duplicate. Opening projects In the program window select File Open Project... Define the desired project in the following window. The project is opened in Printgroove JT Compile. You can view, edit or print the project. Note: You can also start a project in Windows Explorer by opening the project file (.dpro) with a double click. Printgroove JT Compile starts and the project opens. Saving projects When you have compiled your documents and effected all settings, save your project. The project remains open after saving. You can thus save your project settings at frequent intervals. For this select File Save Project or File Save Project as... Define the desired directory. Enter a file name. Confirm with Save. The project name is entered in the title line and in the status bar of the program window. The file extension is.dpro. Note: An asterisk (*) in the project name shows that the project has been changed and the change is not yet saved.

40 40 Chapter 6: Managing projects Deleting projects You can delete projects in Windows Explorer at any time. 1 Open the project directory in Windows Explorer. 2 Delete the respective project file here. Only the project file with its contents and settings are deleted. The PDF files themselves are retained. Moving projects The memory locations of the PDF files are saved in the project file (*.dpro) so that PDF files can be found at any time - also if you have moved a project to another directory. When a project is opened the memory location of the project file and the PDF files is checked. If you move a project file, the memory location of the PDF files used in this project is checked. If you move the project file together with the PDF files and the PDF files are relative to the project file, Printgroove JT Compile uses the PDF files from the new directory. If this is not the case, Printgroove JT Compile accesses the PDF files again from the original memory location. If you move a project file to a directory where PDF files are located, which have the same name as the PDF files used in the project and are created in the same directory structure, Printgroove JT Compile uses the PDF files from the new directory.

41 Chapter 7: Configuring the program 41 7 Configuring the program Printgroove JT Compile is supplied with the common finishing options, output page sizes and tab sheet types. You can use these immediately. If required, you can also adjust the settings to your needs and create other entries. Compile the paper and tab sheets that you want to use. Adjust the product offer to your requirements by saving the typical print settings that you always use as products. During the initial start-up of the program, you are requested to configure at least one printer for the output. You may use all printers installed on your system. Before you begin working with the products, you should have your printers configured in Printgroove JT Compile. During configuration of the products, a check is performed to determine whether your printers support the desired finishing options. What settings you implement and how you set up Printgroove JT Compile depends on your processing options and your device configuration. Usually you only perform the configuration at the start of your work with the program or if something changes in your print process or your device configuration, for example if you use a new printer or want to use additional print products. All settings are made in the configuration window.

42 42 Chapter 7: Configuring the program Configuration window Open the configuration window with Edit Configuration. The individual entries are listed in the left area of the window. In the right area of the window you make the settings. Using the symbols in the top window area you open the individual configuration areas. The search field offers you the option of filtering the entries in the lists. In the bottom area of the window you find commands for saving and resetting the settings.

43 Chapter 7: Configuring the program 43 You can open the following areas using the symbols in the top window area: Symbol Overview Printers Paper Formats Products Tab Sheet Types Description Homepage of the configuration window. You can also open the individual configuration areas from here. Printer list. Contains all printers that are available on your system. You can change the configuration of the printers. Paper formats list. Define the paper formats that you want to use here. The paper formats are used during creation of the products and define the output format of the documents. Product list. Arrange all finishing options that you regularly use as print products here. The products are offered during creation and editing of the documents. Tab sheettype list. Define the size and properties of tab sheets here. General commands in the configuration window Filtering lists You can filter the view of a list. Enter the desired search term in the search field at the top of the window. You can filter according to name or parts of names. There is no differentiation between capital and small letters. The filter result is displayed and updated upon entry of the search term. In order to display all entries again, simply delete the search term from the search field.

44 44 Chapter 7: Configuring the program Saving the settings With the command Save all in the bottom area of the window you save your settings in the configuration window i. e. in all areas of the configuration window. The window remains open after saving so that you can regularly save your settings at any time. Resetting the settings If you want to reject the changes, click on Reset in the bottom area of the window. All settings in all areas of the configuration window are reset to the last saved settings. Settings which have already been saved must be manually reset. Warning symbol When working with Printgroove JT Compile, a check is performed to see whether the product configuration which you have effected in the tab Printer & Services can be implemented with your printers. If this is not the case, you are made aware of this with a warning symbol ( ). For processing options that are used independent of the printers - for example spiral binding - you can ignore this warning.

45 Chapter 7: Configuring the program 45 Configuring the printers With Printgroove JT Compile you can use all printers installed on your system. Several options are available to you for the printers provided you have selected beforehand the appropriate printer description file (PPD). You may use all printers installed on your system. Configure the printers according to your device configuration. Printers that you have not configured are marked with a symbol ( ). These printers are not available during configuration of the products. Note: Before you begin configuring the products, you should have your printers configured in Printgroove JT Compile. During configuration of the products, a check is performed to determine whether your printers support the desired finishing options. Note: Before you begin product configuration, you should have your printers configured in Printgroove JT Compile. During configuration of the products, a check is performed to determine whether your printers support the desired finishing options.

46 46 Chapter 7: Configuring the program Printer list To open the printer list, click on Printers in the configuration window. All printers that are set up on your system are listed in the left area of the window. When you mark a printer, you can edit the properties of the printer in the right area of the window. Configuring the printers 1 Open the list of Printers in the configuration window. 2 Click on the printer that you want to configure. 3 Select the PPD file of the printer under PPD. If the desired PPD file is not listed, click on Add PPD File... Define the desired PPD file in the following window. Click on Open to install the file. Regardless of the PPD selected, the installable options are offered. 4 Check the details under Installable options. If necessary adjust the settings of your device configuration. 5 If you use a printer which should use a manufacturer-specific language (e.g. PJL) in place of Postscript, you can set this under Extensions. 6 Save the settings by clicking on Save all. If you have already assigned the printer to a product, the changes also have an effect on the product.

47 Chapter 7: Configuring the program 47 Defining the default printer You can define a printer which is used as the default printer in Printgroove JT Compile. All print products that are newly created are automatically assigned to the default printer of Printgroove JT Compile. If a printer is deleted from your system, all documents which had used this printer are assigned the default printer of Printgroove JT Compile. 1 Mark the desired printer in the left area of the window. 2 Click on the symbol above the list. The printer is marked as the default printer ( ). Editing the paper formats You can edit the supplied paper formats or create your own paper formats. All paper formats that you want to use are set up in the paper format list. Printgroove JT Compile is supplied with the common paper formats. You can use these or change them if required or create your own paper formats. Where are the paper formats used? When you set up a product, define the output format of the documents with the paper formats. Paper formats list The paper formats are managed in the paper format list. Open the list in the configuration window by clicking on Paper Formats.

48 48 Chapter 7: Configuring the program All paper formats are listed in the left area of the window. When you mark a paper format, you can set the desired properties in the right area of the window. Creating a new paper format 1 Open the list of Paper Formats in the configuration window. 2 Click on the plus symbol above the paper format list. A new entry is included in the paper format list. In the right area of the window perform the desired settings. 3 Enter a clear description under Name. 4 Enter the width and height of the paper format under Size. The unit of measurement set on your system is used as the unit of measurement. Save the settings by clicking on Save all. The new paper format is entered in the paper format list. It can be used immediately for creating products.

49 Chapter 7: Configuring the program 49 Editing and managing paper formats You can change the properties of the paper formats at any time, i. e. duplicate, delete or rename the paper formats. Note: If you have assigned a paper format to a product, the changes are also adopted there. If necessary, check the settings again. Changing the settings 1 Open the list of Paper Formats in the configuration window. 2 Mark a list entry in the left area of the window. 3 In the right area of the window change the desired settings. 4 Save the settings by clicking on Save all. Renaming paper formats 1 Open the list of Paper Formats in the configuration window. 2 Mark a list entry in the left area of the window. 3 Enter a new description in the right area of the window under Name. The new name is entered immediately in the paper format list. 4 Save the settings by clicking on Save all. Duplicating paper formats 1 Open the list of Paper Formats in the configuration window. 2 Mark the list entry you want to duplicate in the left area of the window. 3 Click on the duplication symbol above the list. The entry is copied and entered in the paper format list as a new line. 4 In the right area of the window change the desired settings. 5 Save the settings by clicking on Save all.

50 50 Chapter 7: Configuring the program Deleting paper formats You can delete paper formats at any time. The last entry of the list can not be deleted. Important: You can not delete a paper format which you used in a product. 1 Open the list of Paper Formats in the configuration window. 2 Mark a list entry in the left area of the window. 3 Click on the delete symbol above the list. The list entry is, without a prompt for confirmation, deleted from the paper format list. Note: The paper format is only then finally deleted when you save the change in the configuration window. If you have deleted paper formats by mistake, you can click on Reset in the bottom area of the window. All settings in all areas of the configuration window are then reset to the last saved settings.

51 Chapter 7: Configuring the program 51 Editing products Documents can be edited in different ways. A document can be produced as a punched loose-leaf collection, as a book with perfect binding or also as a catalogue with spiral binding. The print settings must be defined for each process. This includes, amongst others, the output format or the type of further processing such as punching or binding. The print settings for the different finishing options are available in Printgroove JT Compile as print products. Printgroove JT Compile is supplied with products for the common finishing options. You can use these, or change these if required, or create your own products Set up products for all finishing options that you use regularly. What products you define depends on your processing options and your device configuration. If you work with many products you can compile these in categories according to themes. If you select a product during setup of a document, the categories are offered for preselection. Where are the products used? You can define the finishing options of a document with products. If you assign a product to a document, the print settings set up in the product are automatically adopted for the document. Regardless of the product configuration individual print settings can be adjusted for the document.

52 52 Chapter 7: Configuring the program Product list The products are managed in the product list. Open the list in the configuration window by clicking on Products. All products are listed in the left area of the window. When you mark a product, you can set the desired properties in the right area of the window. Separate tabs are created for the different settings. Tab General Output Format Printer & Services Description This tab offers a setting area for general details for managing the product. You can also create the categories here and assign the products. This tab offers a setting area for the output format. This tab offers a setting area for the finishing options and selection of the printers offered with the product.

53 Chapter 7: Configuring the program 53 Creating a new product If you create a new product, edit the general management details of the product, define the output format and specify the process. In addition you can define the printers for the output of the product. Important: Before you begin product configuration, you should have your printers configured in Printgroove JT Compile. During configuration of the products, a check is performed to determine whether your printers support the desired finishing options. 1 Open the list of Products in the configuration window. 2 Click on the plus symbol above the product list. A new entry is included in the product list. In the right area of the window you perform the settings. Read the following sections for this. 3 When you have effected all settings, save the settings by clicking on Save all. Setting the general management details The product name, the product image, a product description and the categories are part of the general management details. Each product is managed under a separate name. This name is also used if you assign a product to a document. To simplify the product selection during setup of a document, you can assign a product description and a product image to each product. Products can be sorted into categories under themes. For example, a category can contain all products for Color Print, another Books. If you select a product during setup of a document, the categories are offered for preselection.

54 54 Chapter 7: Configuring the program The general management details are set in the tab General. 1 Open the list of Products in the configuration window. 2 Mark the desired product in the left area of the window. 3 Open the tab General in the right area of the window. 4 Enter a clear description under Name. 5 Enter a precise as possible product description under Description. 6 Click on the product Image and select the desired image in the following window. 7 Define a Category in which you would like to classify the product. For this place a tick before the desired category. A product can be sorted into several categories. You can create and edit additional categories at any time, please refer to Creating and editing categories for products (P. 67). By clicking on Edit categories... you open the category lists. 8 Save the settings by clicking on Save all.

55 Chapter 7: Configuring the program 55 Defining the output format You can define the output format of the document for each product. Here you can either specify a fixed format or retain the original formats of the individual pages. If you want to retain the original formats, the document pages can be printed in different page formats. 1 Open the list of Products in the configuration window. 2 Mark the desired product in the left area of the window. 3 Open the tab Output Format in the right area of the window. 4 You can define the output format as follows: If you want to specify a fixed output format, mark Output page size and set the desired format. Using the service Page Fitting ( Defining the process for products, P. 57), define how the pages of the document should be adjusted to the set page size. For example, all document pages can be scaled to the set paper format. If you want to retain the original format of individual document pages, mark Mixed page sizes. All pages of a document are printed in the format in which they are created in the individual PDF files. A document can therefore be printed for example on DIN A3 and DIN A4 pages. Z-folding for DIN A3 pages is also possible for this setup.

56 56 Chapter 7: Configuring the program Defining the printers You can define what printer you want made available for each product. The printers for products are set in the tab Printer & Services. All printers that you have configured in the printer list are displayed. 1 Open the list of Products in the configuration window. 2 Mark the desired product in the left area of the window. 3 Open the tab Printer & Services in the right area of the window. All printers that are available on your computer are listed in the top area of the window. 4 Mark the printers that you would like to make available for the current product under Printer for this product. If you would like to offer all printers, tick the check box before All. 5 Save the settings by clicking on Save all.

57 Chapter 7: Configuring the program 57 Defining the process for products The process for products is set in Services. A variety of services is provided with Printgroove JT Compile. You can select which services you want to use in a product. There are various options for each service. Options are, for example, different colour tones for paper or the different paper weights. Where are the services used? If you create a document and select a product, the services selected in the product are automatically set for the document. If a service is offered with several options, you can select one of the options for the document, for example a certain paper colour. Note: Already during selection of the services and options, a check is performed to see whether the settings with the printers selected for the product can be implemented. If an option can not be implemented by any of the selected printers, the option is marked with a warning symbol ( ). If a selected printer can not implement some or several of the selected options, the printer is marked with a warning symbol ( ).

58 58 Chapter 7: Configuring the program The process is set in the tab Printer & Services. The services and options which are used in the current product are marked with a tick. The option which is set for the product during product selection is marked under Default. If you set up a new product, all services are deactivated and marked with Not in use. You can activate the services at any time by marking the check boxes in front of the service. The options of the service are displayed. 1 Open the list of Products in the configuration window. 2 Mark the desired product in the left area of the window. 3 Open the tab Printer & Services in the right area of the window. 4 You can effect the following settings: Activate a service you would like to offer with the product under Services for the product. Then activate the Options you would like to assign the service.

59 Chapter 7: Configuring the program 59 With the setting All printer-supported options you automatically select all options of a service which are supported by at least one of the printers you have chosen for the product. In the column under Default mark the option which is to be set as the default during product selection. 5 Save the settings by clicking on Save all. 6 Configure all services that you want to offer with the product this way. Note: Services for which only one option is activated are also preset. They are, however, not displayed during the creation of a document. If a service only has one option, include the service in the product description. A brief overview of the individual services: Service Page Fitting Description With this service you can set how the pages of the document should be adjusted to the Output Page Size set in the tab Output Format. If you have set Mixed page sizes as the output format, this service has no effect. The following options can be selected: Scale and center: The size of the document pages are adjusted to the set paper format. The document pages are scaled proportionally. In the event of a change of one format system to another, larger margins can occur on the pages, for example when changing from US Letter to DIN A4. Center: The size of document pages remain unchanged. The pages are positioned in the centre on the set paper format. If the document pages are smaller than the paper format, larger margins may occur on the pages. If the document pages are larger than the paper format, the overlaying parts of the document are cut.

60 60 Chapter 7: Configuring the program Service Colour print Double-sided printing? Media weight Paper color Paper type Input tray Post insertion tray Description Document format: The document remains unchanged. The bottom left corner of the document is covered with the bottom left corner of the paper format. If the document is smaller than the paper format, the overlaying parts of the document are cut. If the document is larger than the paper format, overlaying edges are omitted. With this service you can set whether the document is printed in colour or black/white. For black/white printing all colours are printed in grey shades. With this service you can set whether the paper is printed on one side or both sides. The common paper weights are offered as options. The setting Printer Default means that the paper weight set as the default for the printer is used. The paper colours are offered as options. The setting Printer Default means that the paper colour set as the default for the printer is used. User-defined colours can be set on some machines. These colour settings can be selected in Printgroove JT Compile with User 1 and User 2. The paper types are offered as options. The setting Printer Default means that the paper type set as the default for the printer is used. With this service you can determine the paper feed tray from which the paper is drawn. With this service you can determine the post inserter tray from which the paper is drawn. Paper from the post inserter tray is added to a document, without being printed on. This paper should not pass through the high temperatures of the fixing unit.

61 Chapter 7: Configuring the program 61 Service Position Punching Stapling Binding Output tray Perfect Binding Mode Description With this service you can set on which side of the document the binding edge should be. All four sides of the document can be chosen. With this service you can set the punching options. The number of holes can be selected as options. The punching is always on the side of the binding edge (position). The position of the holes must not be contrary to the selected stapling method. With this service you can set the stapling options. The number or the position of the staples can be selected as options. The stapling is effected on the side of the binding edge (position) - except staples in the centre and staple positions which are specified by the printer. With this service you can set the binding options. Different binding techniques can be selected as options. With this service you can determine the output tray to which the finished document is directed. With this service perfect binding can be performed in portrait format. Documents with perfect binding receive a cover. The cover pages are generated from the pages of the document. If the cover is to be printed, select the input tray for the cover paper in which the cover paper for the printing is inserted. Set the input tray with the service Tray for cover sheet. The trays which are available to you can be found in the manuals of your printer. The documents must comprise at least 20 pages, for normal paper of 80 g, and not exceed a maximum of 600 pages. The following binding options are available:

62 62 Chapter 7: Configuring the program Service Description Pre-printed cover sheet: A blank or cover paper that is already pre-printed is inserted for the cover. Select the respective post inserter tray for the cover paper. Set the post inserter tray with the service Tray for cover sheet. The trays which are available to you can be found in the manuals of your printer. 1 in 1 one-sided: The cover is printed on one side. The first document page is used for the cover. This page must be designed to the size of the cover. Also keep in mind the thickness of the spine. In the tab Output Format, Mixed page sizes must be set because the cover and document pages have different formats.

63 Chapter 7: Configuring the program 63 Service Description 1 in 1 double-sided: The cover is printed on two sides. The first and the second document pages are used for the cover. These pages must be designed to the size of the cover. Also keep in mind the thickness of the spine. In the tab Output Format, Mixed page sizes must be set because the cover and document pages have different formats. 2 in 1 one-sided: The cover is printed on one side. For the front page the first document page is used, for the back page the last document page. The cover pages are designed to the document size. The final size of the cover paper (including spine) is automatically identified during printing. The spine remains unprinted.

64 64 Chapter 7: Configuring the program Service Description 2 in 1 double-sided: The cover is printed on two sides. For the cover sheet the first and the second document page are used, for the back page the second last and last document page. The outer pages of the cover are the first and last document pages. The cover pages are designed to the document size. The final size of the cover paper (including spine) is automatically identified during printing. The spine remains unprinted. 3 in 1 one-sided: The cover is printed on one side. The spine can also be printed. For the cover sheet the first document page is used, for the back page the second last document page. The last document page is the spine. In the tab Output Format, Mixed page sizes must be set because the cover and document pages have different formats.

65 Chapter 7: Configuring the program 65 Service Description 3 in 1 double-sided: The cover is printed on both sides. The spine can also be printed. For the cover sheet the first and second document pages are used, for the back page the third last and second last document page. The last document page is the spine. The outer pages of the cover are the first and second last document pages. In the tab Output Format, Mixed page sizes must be set because the cover and document pages have different formats. Perfect Binding Cover Tray t Z-Fold With this service it can be determined for perfect binding from which paper feed tray the paper for the cover is drawn. With this service, DIN A3 pages, which are included in a DIN A4 document, are automatically printed in Z-fold. The Z-fold is only effective then if the setting Mixed page sizes has been activated as the Output Format.

66 66 Chapter 7: Configuring the program Editing and managing products You can change the properties of the products at any time, rename, duplicate or delete the products. Note: If a product has already been assigned to a document, product changes are also adopted for the document. If necessary, check the settings again. Changing the settings 1 Open the list of Products in the configuration window. 2 Mark a list entry in the left area of the window. 3 Change the desired details in the individual tabs. 4 Save the settings by clicking on Save all. Renaming products 1 Open the list of Products in the configuration window. 2 Mark a list entry in the left area of the window. 3 Open the tab General. 4 Enter the new description under Name. The new name is transferred immediately to the product list. 5 Save the settings by clicking on Save all. Duplicating products 1 Open the list of Products in the configuration window. 2 Mark the list entry you want to duplicate in the left area of the window. 3 Click on the duplication symbol above the list. The entry is copied and entered in the product list as a new line. 4 In the right area of the window change the desired settings. 5 Save the settings by clicking on Save all.

67 Chapter 7: Configuring the program 67 Deleting products You can delete products at any time. The last entry of the list can not be deleted. 1 Open the list of Products in the configuration window. 2 Mark a list entry in the left area of the window. 3 Click on the delete symbol above the list. The list entry is, without a prompt for confirmation, deleted from the product list. Note: The product is only then finally deleted when you save the change in the configuration window. If you have deleted products by mistake, you can click on Reset in the bottom area of the window. All settings in all areas of the configuration window are then reset to the last saved settings. Note: If you delete a product which you have assigned to a document, the print settings for the document are retained as Custom Settings. Creating and editing categories for products If you work with many products you can compile products in categories and sort them according to themes. During product selection the categories are offered for the preselection. Printgroove JT Compile is supplied with the predefined categories. You can use, rename or delete these, change the sequence or create separate categories. Note: Settings which you have saved in the category window are also retained if you reset your changes in the configuration window.

68 68 Chapter 7: Configuring the program Category list You can organise categories in the product list. 1 Open the tab General under Products in the configuration window. 2 In the right area of the window click on the button Edit categories... The category list opens. You can edit, delete or create new categories using the symbols in the upper area of the window. Creating a new category 1 Click on the plus symbol above the category list. A new entry is included in the list. 2 Enter a clear description. 3 Save the settings. Duplicating categories 1 Mark the list entry in the category list that you want to duplicate. 2 Click on the duplication symbol above the list. The entry is copied and entered in the product list as a new line. 3 Change the name of the category. 4 Save the settings.

69 Chapter 7: Configuring the program 69 Renaming categories 1 Mark a list entry in the category list. 2 Activate the line by double clicking or clicking on the rename symbol. Enter a clear description. 3 Save the settings. Changing the sequence of the categories During product selection, the categories are offered in the sequence in which they are listed in the category list. You can change the sequence in the category list at any time. 1 Mark a list entry in the category list. 2 Click above the list on the symbol (Move up) or (Move down). The entry is moved one position up or down. 3 Save the settings. Deleting categories You can delete categories at any time. If you delete a category which has already been assigned products the products are displayed below the categories during product selection. 1 Mark a list entry in the category list. 2 Click on the delete symbol above the list. The list entry is deleted from the category list. 3 Save the settings. Note: If you have deleted a category by mistake, you can click on Cancel in the bottom area of the window. The category list is closed without saving. The settings are then reset to the last saved settings.

70 70 Chapter 7: Configuring the program Configuring tab sheet types There are different types of tab sheets. They are differentiated for example by the size of the paper or the number of tabs. Printgroove JT Compile is supplied with the common tab sheet types. You can use these, or change them if required, or create your own tab sheet types. Where are the tab sheet types used? If you want to use the tab sheets in a document, you must select a tab sheet type. This way you define for example the size of the tab sheet, the number of tabs and the position of the labelling text. Tab sheet type list The tab sheet types are managed in the tab sheet type list. Open the list in the configuration window by clicking on Tab Sheet Types. You can open the tab type list also when creating documents using the tab Tab Sheet Settings. All tab sheet types are listed in the left area of the window. When you mark a tab sheet type, you can set the desired properties in the right area of the window.