Always test prior to needing the Dolphin that everything works. With Dolphin in Base The Com will say DOCKED.

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1 4/20/2010 How the Dolphin works: Because Destiny is browser-based, you will need to perform two steps:to get your scans from the Dolphin into Destiny First download the scans from the Dolphin to your workstation using the Dolphin File Transfer utility, and 2nd upload them to Destiny The Dolphin File Transfer utility is a program that transfers the scan files from the Dolphin to the workstation. This should be already installed on your workstation. If you don t have a Dolphin and you need to borrow ours, or if you cannot find the Dolphin Transfer Utility, someone from the IRC will need to come out to install this program. Dolphin File Transfer.lnk Shortcut to dcomm2.lnk Always test prior to needing the Dolphin that everything works. With Dolphin in Base The Com will say DOCKED. What can I use the Dolphin for in Destiny? Adding titles To my resources list My Resources list functions Reports - Via Barcode list created with a scan file Barcode labels- Via Barcode list created with a scan file Spine labels - Via Barcode list created with a scan file Categories - Via Barcode list created with a scan file Patron Name list - Via Barcode list created with a scan file Patron ID cards - - Via Barcode list created with a scan file Update copies Off-Line circulation Must use scan sheet Batch Update Patrons Bibliographic Reports Inventory Any place you see Via Barcode List you can use the Dolphin.

2 Scanning For Inventory Scan the barcodes by pressing the ON SCAN key (you'll see the laser beam). Point the beam at the barcode you want to read. When the unit successfully reads the barcode, it will display the name of the symbology and the barcode number. Continue scanning until your section is complete. If any barcodes are damaged but have an eye-readable number, enter these numbers manually : (During inventory pull those books to print replacement barcode later) Press the F1 key to enter Manual Entry. Type in the barcode number. Press SHIFT to change modes From Alpha to Numeric as needed. The current mode appears above the number box on the screen. To enter a number, change to Numeric Mode. To enter a letter, change to Alpha Mode. To enter the first letter next to the number key, press the key once To enter the second letter next to the number key, press the key twice. You have to press this rather quickly. Press BKSP to erase the last character entered. Press ENTER to save the barcode number you manually entered. Press F4 to return to the scanning mode Transferring Scans to the computer To transfer the scan file from the PHD Dolphin+ to your workstation, follow these steps: Make sure your Dolphin is in Alpha Mode. Place the Dolphin in the Home Base. You should see the following message on the Dolphin's screen: You have a LOG file, do you wish to ship it out? Press Y for Yes On the computer Find and open the Dolphin Transfer program (may be named Dcomm2) Be sure that DOCKED messages appears on the computer when the Dolphin is on the home base Click on Receive File on the computer Press Enter On the Dolphin Dcomm2.lnk Dolphin File Transfer.lnk (if you can have shortcuts on your desk top create one to the Dolphin transfer file. It will be much easier to find)

3 Watching the screen the first part of the transfer goes rather quickly. There will be a LONG wait for the second part, be patient. At this point, the utility automatically deletes the scans from the Dolphin. Path to find Dolphin scans to transfer: My Computer C: - program files Dolphin transfer file Dcomm2 (the xfer file is also inside the Dolphin transfer folder this is where the scans are stored and where you will have to browse to) you either have to make a back up file or change the scan file to a different name e.g. scan1 ** YOU CAN ONLY STORE 10 FILES.** Highly recommend once successfully uploaded to Destiny that you erase that file to prevent confusion Transferring Multiple Files to the desktop If you collect additional scans with the Dolphin and wish to transfer another batch to your workstation, before uploading into Destiny you'll receive the following message on your computer after clicking Receive File: SCAN.LOG Dcomm is going to overwrite this file. Do you really want this? Choose Create a backup copy. The utility automatically renames the existing Scan.Log file to Scan.Log.Bak0. If a Scan.Log.Bak0 already exists, it renames it to Scan.Log.Bak1 and Scan.Log file is renamed Scan.Log.Bak0, etc. The higher the number on the file name, the older the Scan.Log file. Important: The utility can rename and save only 10 log files Scan.Log.Bak1 through Scan.Log.Bak9. If you attempt to save more, the utility overwrites the oldest log file. Make sure to upload the files to Destiny promptly and once you are certain that file uploaded correctly please delete that file to avoid confusion. Choosing Abort cancels the file transfer. Press ENTER on the Dolphin to return to the scanning mode. Choosing Overwrite overwrites the existing Uploading into Destiny for Inventory In Destiny Back Office Inventory Double check the correct inventory name and dates are showing. Browse to locate the scan file -- My Computer C:program files Dolphin transfer file Dcomm2 - (the xfer file ) Erase scams from the xfer Folder. Follow the directions in the Destiny Inventory handout. Begin Scanning again

4 Circulation With The Dolphin Scanning First Scan the barcodes on the Dolphin Scan sheet for either Check out or Check in or Reset. Then pressing the ON SCAN key (you'll see the laser beam). Point the beam at the barcode you want to read. When the unit successfully reads the barcode, it will display the name of the symbology and the barcode number. Continue scanning until your section is complete. If any barcodes are damaged or there isn t a barcode enter these numbers manually Press the F1 key to enter Manual Entry. Type in the barcode number. Press SHIFT to change modes From Alpha to Numeric as needed. The current mode appears above the number box on the screen. To enter a number, change to Numeric Mode. To enter a letter, change to Alpha Mode. To enter the first letter next to the number key, press the key once To enter the second letter next to the number key, press the key twice. You have to press this rather quickly. Press BKSP to erase the last character entered. Press ENTER to save the barcode number you manually entered. Press F4 to return to the scanning mode. Transferring Scans to the computer To transfer the scan file from the PHD Dolphin+ to your workstation, follow these steps: Make sure your Dolphin is in Alpha Mode. Place the Dolphin in the Home Base. You should see the following message on the Dolphin's screen: You have a LOG file, do you wish to ship it out? Press Y for Yes On the computer Find and open the Dolphin Transfer program (may be named Dcomm2) Be sure that DOCKED messages appears on the computer when the Dolphin is on the home base Click on Receive File on the computer Press Enter On the Dolphin Dcomm2.lnk Dolphin File Transfer.lnk (if you can have shortcuts on your desk top create one to the Dolphin transfer file. It will be much easier to find)

5 Watching the screen the first part of the transfer goes rather quickly. There will be a LONG wait for the second part, be patient. At this point, the utility automatically deletes the scans from the Dolphin. Path to find Dolphin scans to transfer: My Computer C: - program files Dolphin transfer file Dcomm2 (the xfer file is also inside the Dolphin transfer folder this is where the scans are stored and where you will have to browse to) you either have to make a back up file or change the scan file to a different name e.g. scan1 ** YOU CAN ONLY STORE 10 FILES.** Highly recommend once successfully uploaded to Destiny that you erase that file to prevent confusion uploaded to Destiny that you erase that file to prevent confusion When the DComm2 file is open the Receive a file in the upper left corner (will turn from grayed dark) click on Receive File With the Dolphin in the Home Base, and in the Alpha mode press letter Y (press the 3 key once) then press ENTER (green key) on the Dolphin to begin the file transfer. Watching the screen the first part of the transfer goes rather quickly. There will be a LONG wait for the second part, be patient. At this point, the utility automatically deletes the scans from the Dolphin. Transferring Multiple Files to the desktop If you collect additional scans with the Dolphin and wish to transfer another batch to your workstation, before uploading into Destiny you'll receive the following message on your computer after clicking Receive File: SCAN.LOG Dcomm is going to overwrite this file. Do you really want this? Choose Create a backup copy. The utility automatically renames the existing Scan.Log file to Scan.Log.Bak0. If a Scan.Log.Bak0 already exists, it renames it to Scan.Log.Bak1 and Scan.Log file is renamed Scan.Log.Bak0, etc. The higher the number on the file name, the older the Scan.Log file. Important: The utility can rename and save only 10 log files Scan.Log.Bak1 through Scan.Log.Bak9. If you attempt to save more, the utility overwrites the oldest log file. Make sure to upload the files to Destiny promptly and once you are certain that file uploaded correctly please delete that file to avoid confusion. Choosing Abort cancels the file transfer. Press ENTER on the Dolphin to return to the scanning mode. Choosing Overwrite overwrites the existing Uploading into Destiny for Circulation In Destiny choose the Circulation tab then Offline circulation on the left side Menu Check your options for Circulation. Browse to locate the scan file -- My Computer C:program files Dolphin transfer file Dcomm2 - (the xfer file ) Erase scans from the Xfer Folder Begin scanning again.

6 Troubleshooting your Dolphin When attempting to transfer scans from the Dolphin, you may receive an error message may appear in the computer window, the Dolphin screen, or the Dolphin File Transfer dialog (on the computer). The following table contains some of the error messages that may appear and the procedure to follow. It also includes instructions for rebooting your Dolphin. Note: Rebooting the Dolphin or loading the application does not erase any scans stored in the Dolphin. Message Cause Solution Bytes: Blocks: Errors: <number> MSG: Timeout or File Shipping Failed (on the Dolphin screen) You may not have clicked Receive File on the Dolphin File Transfer dialog (on the computer) after pressing ENTER on the Dolphin. Or, a physical connection does not exist Click Receive File on the Dolphin File Transfer dialog (on the computer) while the Errors counter is still incrementing. Check all hardware connections. C:\> (on the Dolphin screen) Waiting to receive a file or File not received! (on the Dolphin File Transfer dialog) The installation of the application, S.EXE, did not complete. Or, the Dolphin's battery lost its charge and S.EXE is no longer on the Dolphin You may not have pressed ENTER on the Dolphin, but did click Receive File on the Dolphin File Transfer dialog (on the computer). Reboot the Dolphin. If C:\> reappears or a message to install the application appears, do so. If the main menu appears, you can resume normal use. Press ENTER on the Dolphin and click Receive File on the Dolphin File Transfer dialog. (on the Dolphin screen when you want to transfer a LOG file) Disc Space Error Or nothing happens when trying to upload Invalid Port when Docked or states end of file reached A transfer session timed out, or you pressed N when asked to ship out a LOG file. Not enough rights Port is invalid Remove the Dolphin from the HomeBase and reinsert it. The You have a LOG file, do you wish to ship it out? message appears. Contact Your Tech Facilitator. They will be able to upload if needed with their log in but long term the Tech Facilitator needs to put in a Heat request. Also the IRC Contact Your Tech Facilitator have Tech Facilitator put in a HEAT Request and also contact the IRC

7 Rebooting your Dolphin If your Dolphin is frozen or retains an error message on the screen, follow these instructions: Note: Rebooting the Dolphin does not erase any scans stored in the Dolphin. On the Dolphin, simultaneously press and release the ON SCAN, SHIFT, and BKSP keys. The Dolphin reboots; this will take a minute. 1. If C:\> appears on the screen, you'll need to reinstall the application If appears, the SCAN A BARCODE Message appears you may resume scanning. If you were attempting to transfer a scan file, place the Dolphin into the HomeBase file and try again.