Getting Started Using AT&T Connect Integrated Edition 9.5

Transcription

1 Getting Started Using AT&T Connect Integrated Edition 9.5 Live Instructor Training All rights reserved. AT&T, the AT&T logo and all other AT&T marks contained herein are trademarks of AT&T Intellectual Property and/or AT&T affiliated companies.

2 Course Goal The goal of this course is to provide Hosts and Presenters with the skills necessary to effectively schedule and manage their conferences.

3 Agenda myat&t Launch Pad Invite others to meet now Enter the meeting room Schedule future events Managing a Conference Toolbar features Managing audio and interaction Sharing Content Share live applications and/or desktop View presentations, documents, pictures Conduct a web tour

4 myat&t Launch Pad

5 myat&t Launch Pad Activating The Reservation-less Conference Information contains: Primary Access Information Set Up and Activation First Time Users Only follow steps: Desktop Icon

6 myat&t Launch Pad Meet Now Meet Now allows you to: Invite others to meet now Enter your meeting room instantly Join conferences in progress View voice instructions and invite others Forward meeting address Quick Access 24/7

7 myat&t Launch Pad Schedule a Conference Schedule a web or voice conference in your calendar: Select the type of conference to schedule: imeeting elearning Webinar Specific Default Features

8 myat&t Launch Pad Schedule a Conference Schedule a web or voice conference in your calendar: Select the type of conference to schedule: imeeting elearning Webinar Specific Default Features

9 myat&t Launch Pad Additional Options Quick access to: Activate other devices Valuable account and conference information History of conferences Recordings

10 myat&t Launch Pad Begin activating your account on other devices Sends to the Host with Access for the following: Activation Link Application Download for your computer and smartphone

11 myat&t Launch Pad Additional Options Quick access to: Activate other devices Valuable account and conference information History of conferences Recordings

12 Edit Conference Settings Profile Details Name & of account holder

13 Edit Conference Settings Connection Details Meeting room & access info Connection numbers

14 Edit Conference Settings imeeting Some features may not be available due to company policy Allows pro-active roles

15 Edit Conference Settings elearning Teacherstudent relationship Some features may not be available due to company policy

16 Edit Conference Settings Webinar Some features may not be available due to company policy Moderated conference

17 myat&t Launch Pad Additional Options Quick access to: Activate other devices Valuable account and conference information History of conferences Recordings

18 View My Web Conferences and Recordings Web Conferences Conference name Date & time (24 hour) Duration Conference Details - Participants Participant Name address Copy to Clipboard

19 View My Web Conferences and Recordings Recording Play recording Send link via to meeting attendees Copy recording link and forward to others Delete recording Some features may not be available due to company policy Convert recordings MPEG-4, M4A & WAV

20 Conference Entry Process

21 Selecting AT&T Connect Software Required to share content

22 Selecting AT&T Connect Software

23 Selecting AT&T Connect Software

24 Joining Conference Audio When entering the event, participants have the option of choosing how they will connect their audio Some features may not be available due to company policy Call Me Enter phone number and receive a call back Direct lines only Dial in to the audio bridge Voice over computer Use a headset with a microphone (best practice)

25 Joining Conference Audio Telephone Instructions Dial the number and enter the access code Global numbers are available Audio button on the tool bar reinstates audio instructions Dial the Attendee ID to link your telephone to your device If you are already connected by phone, Dial #9xxxxx# to link your telephone to your device Some features may not be available due to company policy

26 Managing the Conference

27 The Tool Bar Some features may not be available due to company policy Raise Hand (Emoticons) Send Note (Public/Private) Whiteboard (Full Screen) Mute (Individual Audio Control) Annotation Toolkit (Emphasize Presentations) Step Out (Signals Unavailability) Audio (Audio Instructions) Items can be disabled

28 Conference Menu Options Some features may not be available due to company policy Invite Others to the Conference Continue Without Host Allows the Host to exit the event Lock Event Additional security Conference Settings Enable or disable participant features Edit Conference Name - Personalize the conference name Save Notes Sent and received notes End Conference Ends the conference for all participants Exit Allows Host to exit the event without ending

29 Conference Settings Some features may not be available due to company policy Host & Presenter can change

30 Participant Icons ICON Presenter DESCRIPTION Some features may not be available Connected with the Participant Application (Recommended) and Telephone Telephone only Web Participant Application Mobility Application Participant using Voice Over Computer (VOC) Participant requesting for speaking permission Active talker No audio available Participant has a webcam available

31 Managing All Participants Some features may not be available due to company policy Mute and Unmute Temporary audio control Start Broadcast One way audio conference Invite Others Request participants to join the conference Clear Raised hands, emoticons, and poll results Sort Participants Ascending or descending order

32 Managing Individual Participants Expel will remove participant from the current session Some features may not be available due to company policy Send a Private Note Give Presenting Rights Change Role to Co-Host Mute an individual line Mute and Lock an individual line Rename an audio only participant Expel a participant from the Conference

33 Sharing Content

34 App Sharing Tab View the presenter s real-time interaction with live applications or Desktop.

35 App Sharing Tab Sharing Applications or Desktop Double click on application or Applications must be: 1. Open 2. On main monitor Hold CTRL key to select more than one application to share Click [Start Sharing]

36 App Sharing Tab Managing a Conference from the Dashboard Participants view shared application on whiteboard

37 App Sharing Tab Managing a Conference from the Dashboard Mute Raised Hands Incoming Notes Remote Control Return to Conference Participants view shared application on whiteboard

38 App Sharing Tab Returning to the Conference

39 Materials Tab View presentations on the Whiteboard, Presenter has the ability to use the Annotation Toolkit to emphasize the presentation.

40 Materials Tab File Requirements Types of files supported.pdf.doc/docx.ppt/pptx pictures 10 MB File Limit

41 Materials Tab Inserting Conference Materials Click on [Insert] Navigate to the file Double click to insert ~ # $ % ^ & * ( ) + = \ ] [ : ;? / < >., Illegal characters

42 Materials Tab Displaying Materials on the Whiteboard Expand to view all pages

43 Materials Tab Displaying Materials on the Whiteboard Expand to view all pages

44 Materials Tab Navigating Materials Use navigation arrows or Double click slide names

45 Materials Tab Viewing PowerPoint Notes PowerPoint notes display for owner

46 Web Tour Tab Bring Participants to an active website that can be annotated on or individually navigated through.

47 Web Tour Tab Displaying a Web Page on the Whiteboard Type an address (URL) Click [Go] Page displays in Whiteboard View blocked websites, use App Sharing

48 Web Tour Tab On displayed page Allow annotations: Draw on displayed webpage Follow links when clicked: Participants navigate independently Presenter s clicks will synchronize the webpage for all Participants

49 Video Conferencing

50 Video Conferencing Window Size Determined the by Host or Presenters Some features may not be available due to company policy One Video Only Small Large

51 Video Conferencing Presenter/Host Control Window Size Some features may not be available due to company policy Window Size: Changes size of video panels from Small to Large

52 Video Conferencing End User Control View Some features may not be available due to company policy View: Changes all same size panels to Horizontal, Vertical or Grid

53 Video Conferencing End User Control - Attach Some features may not be available due to company policy Attach: Changes the video pane position from floating to docked

54 Server Side Recording

55 Server Side Recording Start Recording Some features may not be available due to company policy Host or Presenter starts recording from the Recording Menu Audible alert is heard for all users on the phone Recording indicator displays for all users on the web Audio and conference actions are captured on one file Web Cam images are not captured

56 Server Side Recording Stop/Pause Recording Some features may not be available due to company policy Host or Presenter stops/pauses recording from the Recording Menu Audible alert is heard for all users on the phone Recording indicator displays for all users on the web

57 Server Side Recording Location of Recordings Some features may not be available due to company policy

58 Summary and Next Steps

59 Summary myat&t Launch Pad Schedule a Conference Manage My Conference Joining a Conference Sharing Content App Sharing Materials Web Tour Managing the Conference Conference Settings Toolbar Audio Special Features Video Recording

60 AT&T Connect Technical Support If you Require Technical Assistance, Please Contact Support 1 (888) Toll Free 1 (847) Caller Paid Chat On-Line 24/7 Technical support is available

61 Thank You for Participating This concludes the class Getting Started Using AT&T Connect HOST: