Information for Webinar Presenters

Transcription

1 Information for Webinar Presenters Contents Basic requirements... 1 What s in it for you as a presenter... 1 Presenter's Responsibilities... 1 Scheduling a Webinar... 2 Presentation Tips:... 2 Webinar T&C s... 3 Basic requirements You are comfortable presenting to the defined topic You have or can create a PowerPoint presentation to support your presentation on this topic You have a secure/stable internet connection and a computer to access the internet You have a separate phone (landline or mobile) that you can use to dial in to the audio bridge You have a webcam (optional) You have a space that is quiet and free of background noise/distractions What s in it for you as a presenter Share your skills and knowledge on a topic to midwifery community Add your presentation to your own professional portfolio Letter of thanks from ACM Presenter Certificate Summary of Feedback form attendees Promoted via ACM to midwifery community and wider maternity services 25% discount on standard ACM CPD Recognition applications for your CPD activities (accessible for 12 months) Presenter's Responsibilities Ensure the topic is relevant to midwifery Decide on a date and time to present Complete the webinar presenter booking form and agree to the guidelines Provide a short biography (this can include links to current work or related web pages) and recent photo for advertising materials Provide a synopsis of the planned presentation (e.g. a few dot points outlining what will be covered in the webinar). Attend a training session Page 1 of 5

2 On the day: o Make sure the location/room chosen is quiet and free from external distractions o Ensure access to a computer that has secure and high speed internet access (a dialup internet service is not suitable) o Ensure access to a telephone (landline or mobile) and where possible have access to hands-free microphone or a headset for the phone. o Make sure the speaker and microphone settings on your computer and or webcam have all been put on the mute setting. If they are not they will cause audio-feedback which will be heard by participants as an echo and distract greatly from the presentation. (covered in training) Scheduling a Webinar The ACM aims to offer at least one webinar per month. The webinar will be held on a date that is convenient for both parties. Webinars generally start at 13:00 AEDT/AEST as it works well for all states/territories; however alternative timings may be arranged upon request. The following details are required to complete a booking (as per the Webinar Presenter Booking form) Date Start time Duration Topic Details as to why it is relevant to midwives Learning outcomes (at least 3) Presentation Tips: Here are some quick tips to help create a presentation that will get results! The first and last slide pay particular attention to these. o The first slide should introduce the presenter and the topic o The last slide should include a call to action what are the next steps? Get attention - slides should use the available space and be attractive. Try not to overcrowd them with information and avoid reading directly from the slide content alone. Choose images that serve a purpose use graphics that best emphasise key points and consider using tables or charts. Select a theme consistency is the key here. Try and stick to the same colours, layouts and fonts throughout the whole presentation. ACM highly recommend building of a solid structure before creating the content. A common structure includes the following: Introduction This sets the scene for the webinar and should be 5-10 minutes in length. Body - This is the bulk of the webinar and for a 60 minute webinar should be approximately minutes long. Now, as Elvis says, a little more action! remember to consider Q&A sessions and polls! Conclusion - This should include a wrap up, a call to action or more information keep it short and sweet! The ideal webinar speaker is: Experienced and confident in the chosen topic Enthusiastic about sharing expertise and knowledge Webinar Presenters Information May 2017 Page 2 of 5

3 ACM Webinar T&C s 1. Why webinars? 1.1 Webinars are one of the elearning modalities that Australian College of Midwives (ACM) employ to deliver convenient and costeffective education to a large number of people who can be located in various places around Australia or indeed the world. 1.2 We think they are an ideal opportunity for experts in the community to share their knowledge, research, experience and enthusiasm with the midwifery community. 2. What is a webinar? 2.1 A webinar is a virtual presentation that takes place via the Internet with visual and audio components. 2.2 Visual may comprise of the use of PowerPoint presentations, embedded or streamed videos, document sharing or whiteboard use. People view this via their device such as computers, tablets or phones. 2.3 Audio comprises speakers on device that enables the participants to hear the presenter. 3. Accessing a Webinar 3.1 Anyone can access the ACM webinars although they are intended for the midwifery community. Likewise access is not limited to Australia as international dial codes can be provided. 3.2 The webinars are either accessed LIVE or as a RECORDING. LIVE access occurs at a specific date and time. Registration occurs via the ACM website, Events page. RECORDINGS can be accessed via the ACM learning Management System (LMS) Midwives Learn as and when participants want to access the content. 4. Webinar Platform 4.1 ACM uses the Adobe platform for webinars. This can be accessed from the internet. 4.2 The online meeting software is Flash based, meaning that apart from Flash, no additional software installation or downloads are required. Please ensure the latest version of Flash (13 or higher) is installed on your computer. 4.3 ACM will provide a url link and access details. 5. Webinars and CPD 5.1 All webinars contribute to participants accumulation of Continuing Professional Development (CPD) hours. 5.2 Most webinars are 1 our in length and so are recognised for 1 hour of CPD. Each 30 minute block of presentation is equivalent to 0.5 of a CPD hour. 6. Advertising/sponsorship of services/individuals/products 6.1 Promoting a personal company, service or product during the webinar must be discussed with the ACM prior to the booking being confirmed. 6.2 Business references/links if approved are to be placed at the end of the presentation If it is felt that the advertising is not in line with the ACM goals and objectives or ethos then the webinar may not be booked. 6.3 Any industry involvement must be clearly identified - e.g. Industry sponsorship for the development of materials, research etc If it is felt that the industry involvement or sponsorship has in any way infringed the integrity of the content being delivered the ACM reserves the right to cease organising the webinar. 7. Training 7.1 ACM will arrange for a minimum of one training session with the presenter PRIOR to the webinar LIVE date. The training session is designed to orient the presenter to the virtual training space. 7.2 The training session will require access to the internet and a telephone. 7.3 The presenter must ensure ACM has a copy of the planned presentation prior to this date so that it can be uploaded and used for the training session (to make sure everything works). 7.4 Training will cover: The order of presentation How to advance the slides: either with the use of the mouse or keyboard Working with the polls What annotation tools to use and when Whether to use thumbnail images to see what s coming up next 8. Webcam 8.1 A live webcam is a great way for the audience to put a face to the name. While this is an optional feature, we recommend all presenters take advantage of it to build engagement with the participants. Webinar Presenters Information May 2017 Page 3 of 5

4 8.2 Think about the placement of the webcam and the lighting in the room. It is not ideal for the webcam to be on an angle and cutting off the presenter s face, or for the presenter s face to be difficult to see due to poor lighting. 9. Telephone 9.1 ACM chooses to have a combined telephone and web-based set up to ensure that the best sound quality can be achieved. 9.2 Therefore, throughout the webinar the presenter will need to be speaking into the telephone to ensure reliable and crystal clear sound quality for all involved. This will then be transmitted over the internet allowing the audience to listen to the webinar either via a VoIP solution (through their computer speakers) or through the telephone. A telephone with hands-free option/function is ideal as it allows concentration on presenting rather than concerns about holding the telephone. 9.3 Please note that using a mobile phone may result in additional charges when using the toll-free number (this service is only free of charge when using a landline). Therefore ACM recommends using the local area dial numbers that will be provided when the booking is confirmed. 10. Internet 10.1 For maximum performance ensure access to a stable internet connection. A wired/cable internet connection is preferred as wireless has the potential for poorer connectivity. If only wireless is available, please let us know so we can be aware for any service interruptions Check that the web browser is the most current available. Internet Explorer 6.0 or above, Firefox 1.0 or above and Safari 1.0 or above will be perfect. Note as some Chrome installations block Flash, using the Chrome browser is not recommended. 11. PowerPoint 11.1 If using PowerPoint for the presentation make sure that it is completed and sent to ACM at least 1 week prior to the presentation or for the training. Last minute changes can be undertaken but can be received no later than 2 days prior to the presentation date to allow for the file to be uploaded and tested Please ensure the ACM logo is featured on your presentation. 12. Videos 12.1 All PowerPoint files are uploaded as Shock Wave Files so embedded animations will work without additional work required However videos and links need to be provided separately so that we can create an internal pod (separate area that we can link to) for them. Please let us know if you have any videos that you want to use prior to your webinar. 13. Other presentation aids 13.1 All other presentation aids such as videos and images need to be sent in to ACM at least 1 week prior to the presentation or by the training date to ensure they can be uploaded and tested. 14. Polls (quizzes) 14.1 We ask you to provide at least two poll questions for your webinar A poll question is a way of interacting with the audience. They are a good way of identifying areas of knowledge or gaps before addressing the content in your presentation Please note, the poll questions can only be answered by those attending the live presentation, but they can be viewed (question & results) by those watching the recording The poll questions can be placed at any time in the presentation, you just need to let us know where you would like to use them, when you complete the booking form. 15. ACM Responsibilities 15.1 Technology and Infrastructure ACM will provide the technology and infrastructure to host and produce the live webinar, handle all enquiries related to the webinar and registration as well as host the recorded webinar ACM staff are available during the webinar (and training session) to help presenters with any questions about the webinar presentation and in the live presentation to facilitate the answering of questions from the audience Marketing ACM provides all marketing of the webinar via ACM website, e-bulletins, Australian Midwifery News magazine and Facebook ACM logo ACM will provide the ACM logo for use on the presentation materials. If it is not there when submitted to the ACM for Webinar Presenters Information May 2017 Page 4 of 5

5 uploading to the webinar platform, it will be placed by the ACM Administrator Bookings ACM will manage all bookings and registrations and advise all participants of registration and access details prior to the event Training Every presenter is offered a training session prior to the planned presentation date. The trainings intended to orientate the presenter to the web conferencing platform and address any last minute questions that the presenter may have regarding their presentation. More can be arranged if required Feedback ACM encourages all presenters to make use of the polls and quizzes available to use in the presentation time. More information can be given during training ACM conducts an exit survey for all webinars via a link to Survey Monkey at the end of the webinar. ACM will provide a synopsis of the survey from participants to the presenter within three weeks of the presentation occurring Review Further to the feedback process that occurs immediately after the webinar, the ACM will also undertake quarterly review of the feedback that is received for the webinars. This feedback usually comes from people who purchase the webinar as a recording or those who attended the webinar live but have been delayed in responding. Any feedback or questions that are specific to the presenter will be shared with the presenter by The ACM also conducts an annual review of the webinar recordings for content validity relative to midwifery practice and current practice guidelines. This review is undertaken by the ACM Professional Development Working Group. The PDWG will advise the ACM whether the content is suitable to maintain as a resource for another year or whether it needs to be updated. If updating is required the webinar will be removed from the ACM list of webinar recordings for sale. The original presenter will be contacted and offered to re-record the webinar. If they decline another presenter may be sourced if the PDWG had advised the content/subject matter was worthy of being continued (pending the updates) Certificate of appreciation ACM will provide the presenter with a certificate of appreciation to use for their personal portfolio, outlining the webinar topic, date and duration of the presentation as well as a formal letter of thanks within 2 weeks of the webinar Recorded session ACM provides access to the webinar recording to all booked and paid attendees, within 2 weeks of the live event being completed. The recorded event is then available to purchase after the event. A link to the webinar recording will also be provided to the presenter Remuneration The ACM does not routinely provide an honorarium nor reimburse expenses for this presentation as it is seen as an opportunity to present in front of a targeted midwifery audience at no cost to the presenter. 16. Intellectual Property 16.1 The webinar content/intellectual property remains with the presenter however, the webinar recording remains the property of the ACM. If there are reasons why the property cannot be sold as a resource after the live webinar, the presenter must advise the ACM prior to the webinar being advertised The ACM will provide each presenter with access to the recording/recording links for personal use. The resource is not for resale by the presenter and cannot be placed/shared via any public link/platform (such as a website) but may be used by the presenter for personal use such as with clients or for the specific education of other groups. 17. Copyright 17.1 Copyright laws dictate that all materials must be written in your own words and accompanied by your own images, or referenced accurately. 18. Questions 18.1 Any questions regarding this policy may be directed to the ACM Education Unit: education@midwives.org.au or Webinar Presenters Information May 2017 Page 5 of 5