ASSEMBLY ELECTION 2018 Karnataka

Transcription

1 ASSEMBLY ELECTION 2018 Karnataka Ver 1.2 Information and Link as on Prepared by : NIJU ABRAHAM, PSA & ADIO, NIC, KARWAR UNDER THE GUIDANCE OF DEO, UTTARA KANNADA, KARNATAKA e-postal Ballot 1

2 Service Voters' Portal Apply for Service Voter in portal through Record Officer ERO receives the application through DEO ERO verifies the application Incomplete ERO enters remarks and record marked as NOT OK & returns to Record Officer ERO accepts the application Voter submits Form 2/2A After verifying ERO enrolls the service voter e-postal Ballot 2

3 e-postal Ballot 3

4 ERO ACTIVITY TRANSFER SERVICE VOTER LIST -> ETPBS portal Step 1. ERO Login to service voter portal ( and download the Service voter list Step 2 ERO Login to ETPBS portal and upload the Service voter list (As on, ERO is supposed to upload. Changes if any informed by CEO office must be followed) Test site : LOGIN Example * : ROS100xxAC ERO logins into service portal and download the service voter list ERO logs into ETPBS and upload the voter list Service voter list is available with RO now * xx is the 2 digit of AC code e-postal Ballot 4

5 e-postal Ballot 5

6 RO ACTIVITY - 1 ETPBS Download Postal Ballot generation Offline application Step 1 i) Download the offline software ( ) File name : Ballot Generation Software Setup exe Or can be downloaded from ETPBS site Step 2 i) Install the software (In the final window select Create a desktop shortcut ) ii) Restart the computer RO downloads the latest exe Installs the setup, creates shortcut Restart the computer e-postal Ballot 6

7 RO ACTIVITY - 2 Scan Candidate Photo e-postal BALLOT GENERATION PREREQUISITE 1. Scan the contestant candidate photo File Type :.jpg File size : < 10 KB approximately (e-ballot pdf file size has to be less than 2 MB) Scan all the photos individually well in advance by RO Image type.jpg File size : < 10KB e-postal Ballot 7

8 RO ACTIVITY - 3 Open Ballot generation software POSTAL BALLOT CREATION BASED ON FORM 7A 1. Double click the Ballot Generation software icon e-postal Ballot 8

9 RO ACTIVITY - 3 Postal Ballot Master 2. Click Add Ballot Master button e-postal Ballot 9

10 RO ACTIVITY - 3 Postal Ballot Master 2. Enter Ballot Master details and click SUBMIT DETAILS 3. Master details are saved and appear in the below grid. Click ADD CANDIDATES e-postal Ballot 10

11 RO ACTIVITY - 3 ADD CANDIDATE FORM e-postal Ballot 11

12 RO ACTIVITY - 3 ENTER CANDIDATE DETAILS IN THE SAME ORDER AS IT APPEARS IN FORM 7A 4. Enter Name & Party Name in English of 1 st candidate as in Form 7A. Pressing tab after entering English Name the corresponding Kannada will appear in the adjacent text box. Verify the name in local language. Correct in case of any mistake. 5. Click Browse and upload the scanned photo of candidate. If the candidate doesn t have a photo check the option Check if candidate doesn t have photo 6. Click Submit Details button to save the candidate e-postal Ballot 12

13 RO ACTIVITY - 3 ONE CANDIDATE DETAILS IS SAVED SUCCESSFULLY e-postal Ballot 13

14 RO ACTIVITY - 3 ENTER NEXT CANDIDATE DETAILS IN THE SAME ORDER AS IT APPEARS IN FORM 7A 7. Repeat steps from (4) to (6) for other candidates e-postal Ballot 14

15 RO ACTIVITY - 3 ENTER NOTA 8. Finally - > Enter NONE OF THE ABOVE in candidate field - > Select CHECK IF NOTA RECORD Note : To change candidate/party name in Kannada type the name in Unicode elsewhere and paste the text in the Local language Textbox of the software. e-postal Ballot 15

16 RO ACTIVITY - 3 ALL THE CANDIDATES ENTRY ARE OVER e-postal Ballot 16

17 RO ACTIVITY - 3 FINALISE BALLOT 8(i). Check the following before clicking FINALISE button (a) the serial in the list (b) details of the candidate. After verification if its correct click FINALISE BALLOT e-postal Ballot 17

18 HOW TO EDIT AFTER FINALISE BUT BEFORE UPLOAD TO ETPBS PORTAL e-postal Ballot 18

19 RO ACTIVITY - 3 EDIT CANDIDATE DETAILS 8(ii). If a modification is required click EDIT button shown against the candidate and modify the details and click UPDATE to save the changes. 2 1 e-postal Ballot 19

20 RO ACTIVITY - 3 FINALISE BALLOT AFTER UPDATE 8(iii). After making any change the ballot has to be finalized by clicking FINALISE BALLOT e-postal Ballot 20

21 RO ACTIVITY Once the Ballot is finalized, click SAVE BALLOT wait for 10 second the Save Ballot window will appear and save the Postal Ballot pdf file into a folder where no files are there. GENERATE BALLOT SAVE PDF 1 2 e-postal Ballot 21

22 RO ACTIVITY - 3 BALLOT SAVED IN THE FOLDER -> Size of the pdf must be < 2 MB e-postal Ballot 22

23 RO ACTIVITY - 3 e-postal BALLOT pdf e-postal Ballot 23

24 RO ACTIVITY - 3 PRINT THE e-postal BALLOT & VERIFY THE DETAILS e-postal Ballot 24

25 RO ACTIVITY - 3 EDIT POSTAL BALLOT AFTER GENERATING PDF 10. -> Delete the already created Ballot.pdf file from the Hard disk -> Repeat the steps 8(ii) to 9 and generate the new e-postal Ballot pdf e-postal Ballot 25

26 Upload e-ballot PAPER & Generate PIN e-postal Ballot 26

27 ELECTION DETAILS AND UPLOAD of e-pb RO ACTIVITY RO Login to ETPBS portal ( ELECTION DETAILS TAB 2. Enter ELECTION DETAILS Polling Date Start Date & End Date (Date to be entered will be informed by CEO) Enter RO postal address 3. Upload e-pb RO VERIFIES 2 ENTRIES AND PROCEED TO NEXT TAB. Once done None of the above steps can be reverted back. e-postal Ballot 27

28 ELECTION DETAILS TAB 1 A. Fill the details * B. Upload e-pb pdf file generated using the Offline software e-postal Ballot 28

29 2. View & Approve e-postal Ballot 2 e-postal Ballot 29

30 3. Generate e-pb PIN 3 POSTAL BALLOT IS ELECTRONICALLY SENT TO RECORD OFFICER WITH PIN TO DOWNLOAD THE SAME. e-postal Ballot 30

31 RECORD OFFICER OF SERVICE VOTER ACTIVITY RECORD OFFICER 1. Generates the e-postal Ballot. 2. Service Voter casts votes and sends it to RO through post. e-postal Ballot 31

32 RO ACTIVITY e-postal Ballot Upload & Generate PIN ECAP Tab *Upload e-pb e-postal Ballot 32

33 INSTALL QR CODE SCANNER e-postal Ballot 33

34 RO ACTIVITY DAY BEFORE COUNTING 1. Receive QR code scanner from CEO Office 2. Install the QR code scanner in a computer which will be used on Counting day. 3. Try scanning a dummy QR code and keep it ready e-postal Ballot 34

35 COUNTING DAY e-postal Ballot 35

36 RO ACTIVITY 5 COUNTING DAY 1. RO Login to ETPBS portal e-postal Ballot 36

37 Scan Form 13-C 4 Click e-postal Ballot 37

38 PROCEDURE TO BE FOLLOWED WHILE SCANNING Click on the Scan Form 13-C button and Scan the QR Code on the outer envelope. (Ensure to mark the serial no. as shown in ETPBS on the Form 13-C being scanned with a pencil) Immediately OPEN the Outer Envelope and take out Form 13-A and Form 13-B. Then click on the Scan Form 13-A button and Scan both QR Codes of Form 13-A. (Mark the serial number on the Form 13-A being verified by a pencil) Then, click on the Scan Form 13-B button and Scan the QR Code on the inner envelope. (Mark the serial number on the Form 13-B being verified by a pencil) Now, take the next outer envelope (Form 13-C) of a voter and repeat the above-mentioned entire process, i.e. complete the scanning of the Form 13-C, Form 13-A and Form 13-B, in sequence. Note : Order of scanning is C-A-B e-postal Ballot 38

39 RO ACTIVITY 5 COUNTING DAY Scan Form 13-A Click There are 2 TWO QR codes on Form 13-A. Both the QR code you have to scan standing at this page e-postal Ballot 39

40 RO ACTIVITY 5 COUNTING DAY Scan Form 13-B Click e-postal Ballot 40

41 RO ACTIVITY 5 COUNTING DAY C-A-B scanning Complete 5. Ensure that there are no outer envelopes with its contents left for further scanning. Then click on the button to Start Scanning of e-pb Paper (VOTE). e-postal Ballot 41

42 RO ACTIVITY 5 COUNTING DAY ETPBS PORTAL Now, OPEN the inner envelope and take out the marked e-postal Ballot (VOTE) and Scan the QR Code on it. (Mark the serial number on the VOTE being verified by a pencil ON BACK SIDE OF THE BALLOT*.) * ONLY ON THE BACK SIDE OF THE BALLOT. AS ANYTHING WRITTEN ON FRONT PAGE OF BALLOT WILL MAKE IT AN INVALID VOTE e-postal Ballot 42

43 RO ACTIVITY 5 COUNTING DAY PORTAL - Reports REPORT e-postal Ballot 43

44 RO ACTIVITY 5 COUNTING DAY NOTE THE FOLLOWING After scanning QR code a beep sound will be heard and the number will be displayed on monitor. If its not displayed, refresh the page before scanning again. e-postal Ballot 44

45 THE END e-postal Ballot 45