Election Night Reporting Guidebook. County of Santa Clara Barry Garner Registrar of Voters

Transcription

1 Election Night Reporting Guidebook County of Santa Clara Barry Garner Registrar of Voters Last Updated: October 16, 2012

2 Table of Contents Overview of Santa Clara County Election Night Reporting... 3 How do I access Election Night Reporting?... 3 When and how often will the results be updated?... 3 How do I navigate Election Night Reporting?... 3 Home page... 4 Synopsis area... 5 Summary tab... 6 Clicking Customize My Search will allow you to customize your search by contest Listing of election contests in Customize My Search option... 7 Detailed Vote Type Summary information on the Summary tab... 8 Detailed precinct information within the Contest Detail Map on the Summary tab... 9 Precincts Reporting tab Voter Turnout tab Reports tab Additional Information Page 2 of 14

3 Overview of Santa Clara County Election Night Reporting The County of Santa Clara Registrar of Voters Office uses an online tool called Election Night Reporting (ENR) to display election results on a client-server web site. The web site provides visitors with a graphical view of in-depth county election results. You are presented with a breakdown of votes received for a candidate by contest and total votes. Maps illustrate the precincts reporting, voter turnout, and results by precinct. A reporting area provides downloadable reports and custom filtering of results. How do I access Election Night Reporting? Election Night Reporting can be accessed at the County of Santa Clara Election Night Reporting web site: When and how often will the results be updated? Once the precinct polling locations have closed, the ballots are returned to the Registrar of Voters Office where they will be counted. The county will periodically upload election results, and then begins reporting results to the public via the ENR tool. Updates occur throughout the night until all precincts have reported. We will have a timer displayed to indicate when the next update occurs. How do I navigate Election Night Reporting? The following pages will walk you through how to navigate the ENR tool. We will review the following areas: Home Page Synopsis Area Summary tab Precincts Reporting tab Voter Turnout tab Reports tab Page 3 of 14

4 Home page When you initially access ENR, you will see a page that resembles the following screen image. This is the ENR home page. From the ENR home page, you can access county results. This guide shows you how to navigate the election results. Page 4 of 14

5 Synopsis area The synopsis area will always appear toward the top of the page, regardless of the tab you click. Within the synopsis area, you can find important information, such as: A time stamp that shows when the web site was last updated with results Number of active registered county voters Number of ballots cast for the county (specific to the current election) Voter turnout percentage based on the ratio of active registered voters to ballots cast Number of precincts completely reported Page 5 of 14

6 Summary tab The Summary tab displays the number of votes a candidate has received by contest. Clicking Customize My Search will allow you to customize your search by contest. Page 6 of 14

7 You are able to check only the contests you are interested in, so you do not have to scroll through the entire county contest listing. Page 7 of 14

8 Then click on the Submit button to view the contest you selected in the Customize My Search list. Detailed Vote Type Summary information on the Summary tab The Summary option displays contest results by vote type for each candidate across all precincts. Page 8 of 14

9 Detailed precinct information within the Contest Detail Map on the Summary tab Click Contest Detail Map for the applicable contest. The Contest Detail Map option graphically displays which candidate is leading in each precinct. Pointing to a precinct on the county map with your mouse displays the precinct name.. Click View All Data within Contest Detail. Page 9 of 14

10 The Contest Detail Map, View All Data option displays the candidate vote count break down by precinct, as shown in the following graphic. Precincts Reporting tab The Precincts Reporting tab displays a county map where you can view the status of precincts reporting results. When a precinct reports Election Day votes, the map will be shaded green. Only the Mail Ballot precincts will be completely reported at 8:00PM. The Election Day precincts will show partially completed at 8:00PM. When we receive the Election Day ballots from the precincts, they will show completely reported and be shaded green. Pointing to a precinct on the county map with your mouse displays the precinct name. Click View All Data within Precincts Reporting. Page 10 of 14

11 The Precincts Reporting, View All Data option displays a tabular view of the status for precincts reporting, as shown in the following graphic. Voter Turnout Tab The Voter Turnout tab offers you a graphical display of how many active registered voters cast a ballot per precinct. The legend on the left side of the page explains what each color represents. This page provides a quick look at which precincts had the highest election participation. Pointing to a precinct on the county map with your mouse displays the precinct name. Page 11 of 14

12 Click View All Data within Voter Turnout. The Voter Turnout, View All Data option displays a tabular view of voter turnout by Precinct once it has been reported, as shown in the following graphic. Page 12 of 14

13 Reports tab On the Reports tab, the following options for viewing and creating reports are available: Download Reports: View easy to download reports of raw data that can be downloaded and used to analyze results in greater detail (in such programs as Microsoft Excel, etc.), or you can simply print from the screen. Custom Filter by Vote Type and Precinct: Use a custom filter to view results by precinct and vote type. Page 13 of 14

14 Download a report by clicking the report filename within the Download column. Additional Information Please contact the County of Santa Clara Registrar of Voters Office at: (408) for additional information on Election Night Reporting. Page 14 of 14