I. II. UNIVERSITY OF LOUISIANA AT LAFAYETTE. STEP Committee. Technology Fee Application

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1 I. II. UNIVERSITY OF LOUISIANA AT LAFAYETTE STEP Committee Technology Fee Application Computer and Printer Kiosks in The Student Union Title Name of Submitter (Faculty or Staff Only) STEP Organization

2 Title: Computer and Printer Kiosks in The Student Union Date: January 17, 2017 Name (Contact Person): Chico Rodriguez Address: 620 McKinley Street, P.O. Box 42611, Lafayette LA Phone Number: (337) Department/College/Org: UL Lafayette Student Union ABSTRACT (250 words or less): This proposal is requesting for funds necessary to install three printer and computer kiosks in The UL Lafayette Student Union. These stations will allow anyone with an (free) Ink Cloud account, access to the stations for print, scan, fax, copy, and limited internet access. The print station can be linked with the University Paper Cut account and Cajun Card declining balance. Providing these kiosks for the students will give them the first student allowed printing service in the new Union. The budget will allow for leasing of the kiosk systems, installation, necessary wiring and infrastructure, and printing supplies.

3 Description of Proposal a. Purpose of grant and impact to student body as a whole The purpose of this grant is to provide students with a printing service in The Student Union. There are currently no printing options for students in the building. With these kiosks, students will have an opportunity to utilize their time spent in the building and offer them an area to quickly print or check their Moodle. These kiosks have been requested by students, but without this funding they will not be an available option for implementation. b. Projected lifetime of enhancement The quote provided by the Ink Cloud Company includes supplies within the monthly lease. The Union is requesting funding for a 12-month lease, and a grant will be submitted every year to the STEP Committee for the funding of an additional year lease with the Ink Cloud Company. c. Person(s) responsible for i. Implementation The UL Lafayette Student Body and any persons with an Ink Cloud account. ii. Installation Ink Cloud Company iii. Maintenance Ink Cloud Company and Student Union Administration iv. Operation Any persons with an Ink Cloud account are allowed access to the kiosk. Cajun Cards are to be swiped to log into the kiosk as a backup form of identification. v. Training (with qualifications) All student workers for the UL Lafayette Student Union must attend an annual training workshop on how to troubleshoot the system, as well as periodic updated policy & procedure training. d. Detailed description of each budgeted category (in budget proposal) 1. Equipment Provided by the Ink Cloud Company 2. Software Provided by the Ink Cloud Company in conjunction with UL Lafayette IT for access to Paper Cut and declining balance. 3. Supplies Provided by the Ink Cloud Company 4. Installation Ink Cloud Company in conjunction with UL Facility Management 5. Maintenance Ink Cloud Company and The Student Union Administration 6. Personnel Ink Cloud Customer Service and Student Union Administration 7. Renovations N/A 8. Upgrades If necessary, provided by Ink Cloud at no additional cost

4 Budget Proposal 1. Equipment $12, Monthly cost for three (3) kiosks for one-year. 2. Software $0.00 Included in price above 3. Supplies $0.00 Included in price above 4. Maintenance $0.00 Included in price above 5. Personnel $0.00 Included in price above 6. Other $ 2, Instillation of power outlets and internet jacks may be necessary depending on location of kiosks. Price is to be determined and listed above as an estimation. This would be a one-time cost. TOTAL: $ 15,064.00

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5 Smart Campus by Ink Ink INK SMART STATION + INKCLOUD From now on, this is how you print, scan, copy, fax, mail, sign, store, and share. A SMART, CONNECTED DEVICE Smart Sensors Smart Climate Smart Airﬂow Smart Conversion Smart Tray Smart Color Analysis Smart Locks Real Time Monitoring and Alerting Smart Tank Smart Security PRINT FROM ANYTHING, ANYWHERE, ANYTIME. Airprint NFC Mobile App Web File > Print Google Drive Dropbox Box Oﬃce 365 OneDrive InkDrive

6 INKCLOUD Print Fax Mail Create or share a print job from any device and release at any Smart Station. Send from the web, your tablet, or phone. Tell us what to mail and to whom, and consider it done. No envelope stuffing and stamp licking. Sign Shop InkDrive Sign documents from the web, your tablet, or phone. Anything you can buy at your local print shop shipped to your dorm room door quicker than it would take for the shop to process the job. Smart cloud storage. Analyze who interacts with the files you share. SPECIFICATIONS Printer Scanner Monitor B&W: Up to 70ppm Color: Up to 50ppm Intelligent Bookscanner Speed: 30ppm 32" inch full HD 6 point touch screen 6mm thick glass protection Power 5th generation 2.1 GHz Intel Core i3-5010u Intel HD Graphics GB SSD Drive NFC ISO14443 Type A & B MIFARE FeliCa 4 types of NFC (ISO/IEC18092) tags Dimensions Height: 70 inches (178 cm) Width: 24.2 inches (61.5 cm) Depth: 32.3 inches (82 cm) Weight: 425 lb (193 kg) Webcam Ink Tank Paper Capacity Full HD 1080p Up to printouts Up to sheets Cooling Locks Card Reader Passive aluminium Ink Smart Electric Lock system MagneSafe IntelliHead INKCLOUD.ME

7 Ink Budget Quote for the University of Louisiana at Lafayette January 13, Submitted by Troy Pepper, VP of Sales Higher Education Overview A call was held on 01/10/17 with the University of Louisiana at Lafayette Student Union and Troy Pepper from Ink Cloud. We discussed the needs of the University of Louisiana at Lafayette Student Union and how could provide a best in class experience to the students and administration, as well as UL at Lafayette s desire is to deploy a minimum number of Smart Stations on campus for the start of the Spring 2017 semester. Given that time is of the essence, below you will find a budget quote to help finalize our understanding of the arrangement for an initial deployment. To ensure a successful deployment by 06/15/17, we would need to finalize an agreement by 05/15/2017. Budget Quote Ink Best Practices Interactive Smart Stations are everywhere! Nearly every day in the news there is a new story of Smart Stations being deployed in a wide variety of applications intended to create greater efficiency in a variety of industries, including College campuses. With so many success stories, it is still important to look at a Smart Station deployment as a strategic project that involves planning, execution, and follow-up to ensure that the Smart Stations are maximizing their potential and providing the best service / experience possible for the user. To achieve the most successful outcome and a positive network effect, Ink recommends the following best practices: Ink to be integrated with Campus Cajun Card (Heartland) Ink Smart Station print drivers to be the default on all Student Union computer work stations as well as other campus work stations Meet the need for mobility by providing access points (Smart Station) throughout the Student Union Shift from costly Labs to Communication Hubs (Smart Stations) Provide visibility to the Smart Stations as much as possible to enhance the user overall experience

8 Work with Ink to send out a campus-wide notifying students of the launch of the new service Market the new service to the students to drive awareness Monthly meetings (Ink & UL at Lafayette) to analyze statistics and determine if these best practices and your users needs are being meet Leverage the 32 monitor for branding and communications Based on these Best Practices, and results from other partners, Ink recommends implementing a minimum of three (3) Ink Smart Stations across the University of Louisiana at Lafayette Student Union.

10 Plan A: Minimum of (3) Ink Smart Stations Leased Product Ink Smart Station Flagship Pricing 60 Month Lease ($1-Buyout) Ink Smart Station Monthly Payment: $ each Software + 24/7 End User + Client Support: $50.00 Per Month Per Smart Stations Service & Support Tier III, including all consumables: Pricing - B/W - $0.02 per side Color - $0.07 per side (no minimums required) Required of the School: Power at each Smart Station location Internet access at each Smart Station location Storage on campus for paper, consumables and parts Labor to add paper, consumables and simple maintenance of printer. Ink will perform a simple Hot-Swap for any printer that cannot be simply addressed through Ink s helpdesk, or Ink will dispatch a certified Ink reseller partner who will come on-site and provide service as needed Flat file, LDAP, Active Directory, Shibboleth or other Ink approved data dump information for the creation of student accounts. University is responsible for purchasing their own campus One-Card TIA (Technical Integration Agreement from Heartland) University Branding on 32 Monitor: $15.00 Per Month Per Smart Stations *Waived New customer Promotion / Agreement must be signed by 06/01/2017 Value Proposition Ink provides a turnkey cloud-based smart station that includes service and support, which enables users to not only print but also scan/copy/fax/photo print/sign/ and mail from any location to the Ink network of touch-screen smart devices. Ink provides the ideal solution to higher education clients with the need to print/scan/copy/fax/photo print/sign/mail documents on the go from any location. Ink is an all-inclusive print management solution

11 that encompasses everything a school would need to support student and public printing while providing additional services. All software and hardware has been designed, engineered, and manufactured in house to ensure vertical quality control of our product. No other product on the market offers a turnkey cloud-based station system with the following features: Included Features Hardware, Software, & Consumables Complete freestanding turnkey station 32 touch screen monitor (Screen Saver may be used for school branding) Magnetic strip card reader 70 page per minute B/W and 35 page per minute color printing Intuitive color printing - automatic separation of color from b/w providing fair and equitable pricing 4,200 sheets of 8 ½ x 11 paper capacity inline for uninterrupted printing (paper is included with Agreement) 30,000 page yield cartridge-less ink bucket (Ink is included with Agreement) Duplex printing USB Scan Station (up to A4) NFC ready (read Smart Chipped Cards or phones) Print from Cloud services: Google Drive, DropBox,, Box, OneDrive, Instagram, and Facebook University Desktop (Ink driver or driverless with user portal) Personal computer (Ink driver or driverless with user portal) USB Mobile (frictionless from any smartphone or tablet custom integration with Apple AirPrint) -to-Print LMS services (optional - Canvas, Blackboard, etc) Scan to Cloud services: Google Drive, DropBox,, Box, OneDrive, Instagram, & Facebook USB Mobile device (to any smartphone or tablet) Copy Fax (Internet fax)

12 4x6 Photo Printer (Optional - Photo paper and consumables included) Electronically sign documents Mail documents Custom Apps (optional) Software (updates for life of the agreement) Cloud integrations: Google Drive, DropBox,, Box, OneDrive, Instagram, & Facebook Student account and campus card authentication with payment integration Public and Guest printing Financial payment options with Campus Card, account, Credit Card, Debit Card, Google Wallet, Apple Pay, and PayPal-ready Built-in Ink Print Management Administration management portal Inkcloud User Portal - a web-based platform that allows users to upload documents using their mobile devices, tablets, laptops, and desktops without the need to load proprietary software or print drivers. From here, they can create a print job, send a fax, mail a letter or photo, sign documents digitally, ship a package, and even storemanage-and share documents. User should receive 5BG of free storage. Users can also link all their favorite cloud service to their account through the Inkcloud Portal so they can view any document from any source -- all from one user-friendly platform Print (no drivers needed) Fax Sign Mail Library storage (allows students to link all services through on platform) Branding With a super high-definition 32 monitor, the Ink Smart Station provides the ideal branding vehicle for UL at Lafayette Student Union. Whether it s promoting the Universities brand, being used as an information Hub, or simply as a notification vehicle, the Ink Smart Station is a cool technology that offers a lot of value. Sustainability Paper - Ink only uses paper from farmed trees. That is, each tree we get our paper from is planted by the small farmers based on previous year s printed yield don t deforest.

13 Cartridges Ink Smart Station s ink buckets are exclusively refill-based and provide the highest capacity on the market ( ultra-capacity ). Ink eliminates the concern of toxic toner waste or used cartridges. So, when your school prints with Ink, it s helping the environment. Uptime and Management Premium Paper Like premium gas in a car engine, we only equip Ink with the finest paper: thick 22lb stock for high-quality double-sided printing its high brightness bolsters contrast and detail; it s acid-free, so it won t fade overtime; and dust controlled, so it won t jam. Paper Jam Mitigation We use premium 22lb stock, dust-controlled paper in conjunction with our proprietary paper tray and paper ramp to reduce the incidence of paper jams by upwards of 6X less than traditional MFPs. Smart Technology Get a text message when paper or ink levels are low, monitor the amount of time that elapses between an outage and refill, and so much more. Our Administration Management Portal allows for detailed analytics so your school can make educated decision about future technology buys. The Ink Smart Station is a Smart Device that includes 24/7 monitoring. Provide a User Experience and Support Like No Other Over the past decade technology has evolved at a record setting pace giving way to a new era of smart and communicative devices. Phones, wristbands --- even clothing --- leverage social media, the cloud, mobility, and next-generation hardware to provide consumers with rich, targeted experiences never before possible. Ink was cut from this cloth. In a changing world, members of the higher-ed community depend on resources that are reliable, efficient, and cutting-edge. User Experience User-centered experience takes precedence to technology in the execution of jobs that demand human input. With Ink, you get the best of both worlds. When we developed Ink, we obsessed over providing the most efficient and intuitive experience on the market we have features like two-click printing to show for it and printing directly from a cloud service.

14 Support We use premium 22lb stock, dust-controlled paper in conjunction with our proprietary paper tray and paper ramp to reduce the incidence of paper jams by upwards of 6 x less than traditional MFP s.

OFFICE OF PROCUREMENT AND CONTRACTING 301 LARGO ROAD, LARGO MARYLAND PHONE: 301/

OFFICE OF PROCUREMENT AND CONTRACTING 301 LARGO ROAD, LARGO MARYLAND 20774-2199 PHONE: 301/546-0641 REQUEST FOR PROPOSAL #16-11 LEASE FOR NEW COPIERS/MFDS AND PRINT MANAGEMENT SOFTWARE Addendum No. 2 Issued: