How to Use any eprintit Print Station

Transcription

1 How to Use any eprintit Print Station The eprintit Print Stations have several ways to help you print your documents. The following are a list of methods. Printing Methods Send files using File to Print from any computer with the eprintit print driver loaded Send files using Web Upload Print using a USB Memory Device Cloud File Printing Print using Print using the HP eprint Mobile APP Once you have either sent your file by File to Print or loaded the file using your student eprintit account, they will appear at any print station for you to select once you have accessed your account. Files that are not at station yet have not been processed in the cloud and will be available shortly. Files that are corrupt, contain known viruses, use non-true-type fonts, pirated fonts or corrupt fonts cannot be processed at a public print device. If you encounter this, then you must change your font, or PDF the file with fonts embedded. Files names are changed to conform to standard rules for Mac and Windows systems. Illegal characters in file names will be changed to underscores and file names in excess of 50 characters will be truncated.

2 Logging in and Tagging Cards There are two methods to login. Manually enter your mygcc username and password, or swipe a card with a magnetic strip (Non-Bank Cards) through the card swipe mounted on the right hand side of the release station to login. Important first time users: To use a card to login you need to Tag a card with a magnetic strip with your mygcc login and password. This method will remember your credentials associated to the card swiped. Perform the following steps: Touch Print Your Documents Touch Student Print Account Swipe first time card, message appears saying Card Not Found. Manually enter your mygcc username and password for first time users. Important: If you make a mistake when entering your username and password you must start over from Step 1 as the tagging will not be successful. Once you proceed to the document selection page you have successfully tagged your card. Select the documents you wish to print and Touch the print icon. NOTE: The next time you swipe your card to login it will automatically logon.

3 Releasing Jobs from Your Student Print Account Jobs sent via File-to-Print, Web Upload, and jobs ed from the address on file with Your School reside here. NOTE: Larger files may take longer to appear in your account. 1. Touch Print Your Documents and then the Student Print Account tile. 2. Slide your Access card or manually enter your mygcc username and password (see instructions on accessing and changing your Access card for first time use called tagging your card). NOTE: When swiping your card, username and password are automatically entered. If a bad card swipe or the information embedded in the magnetized card is no longer there or corrupt, swiping faster may help. If not, replace your card or enter manually.

4 3. If you have files stored in your eprintit web account they will appear on the following screen for selection. Files will remain for 7-days. Files can only be added through the web upload via the Student eprintit website, by using the account registered with your school, or by using the File To Print driver loaded at all Labs/Libraries and study center computers. Important: Only the following file types can be printed:.pdf,.doc(x),.xls(x),.ppt(x),.rtf,.txt, PNG, BMP, JPEG, GIF, TIFF, & XPS. If your document is unsupported please note that we recommend you save/convert your document to a PDF file. Consult your IT support team on how this can be done. 4. Once you have selected your documents touch the Printer Icon to process your documents for print.

5 5. Once the document is processed you will be taken to the document viewer (see below) to print preview your document and to choose alternative print options (Color, Black & White, etc.). Please consult the section titled Document Viewer for a detailed overview. All documents sent will appear in the left screen and selected document is viewed in the right screen. Select color, black and white, one side or two side printing. Select fit to page if required. 6. Once you have confirmed your print job is ready touch Next to proceed to the payment screen. Please consult the section titled Payment Process for a detailed overview. Important: Your student balance is displayed above the Next button below. Your student balance is only displayed in the document viewer when you use the Student Print Account section to print. NOTE: All other methods of print show a zero balance in the document viewer. You will need to login or swipe your tagged card at the Payment screen. You will be prompted if your student account has insufficient funds. Please consult the section titled Payment Process for a detailed overview.

6 Releasing Jobs from a USB Memory Device Note: eprintit cannot be responsible for forgotten or misplaced USB devices. The Stations will request that you remove them before the document prints. Due to extremely large capabilities for Memory on these devices, the eprintit system is required to scan your USB for viruses and will take time to provide the Directory on screen as quickly as possible. The larger the contents and the more non-directory items will require considerably more time to be shown on the screen. 1. Touch Print Your Documents then Touch the USB or Memory Card tile 2. The following screen will be displayed. NOTE: If you touch Next before inserting any device you will be prompted with the following message: Please insert USB device. As shown below.

7 3. Select your documents to print and Touch Next.. Important: Only the following file types can be printed:.pdf,.doc(x),.xls(x),.ppt(x),.rtf,.txt, PNG, BMP, JPEG, GIF, TIFF, & XPS. If your document is unsupported please note that we recommend you save/convert your document to a PDF file. Consult the GCC Helpdesk on how this can be done. 4. Once you have selected your documents touch Next to process your documents for print. 5. Once the document is processed you will be taken to the document viewer to print preview your document and to choose alternative print options (Color, Black & White, etc.). Please consult the section titled Document Viewer for a detailed overview. 6. Once you have confirmed your print job is ready touch Next to proceed to the payment screen. You will be asked to remove your USB memory device before printing. Remove USB and hit the print button. Please consult the section titled Payment for a detailed overview.

8 Releasing Jobs from Cloud Files eprintit makes it easy to print from cloud storage sites such as DropBox. Note: The DropBox tile is the only cloud file site currently online. SkyDrive and GoogleDocs are not currently available. 1. Touch Print Your Documents and then the Cloud Files tile. 2. The following screen will be displayed: 3. Touch the DropBox tile and type in your DropBox username and password

9 4. A DropBox window will prompt you to sign in. After your name auto-populates Touch the blue Sign In button. NOTE: Depending on the space used in your DropBox account, it could take several minutes before the log in process is complete. 5. A DropBox security window will prompt for authentication to allow the application to access your account. Touch the blue Allow button. 6. Select your documents to preview them and print. Important: Only the following file types can be printed:.pdf,.doc(x),.xls(x),.ppt(x),.rtf,.txt, PNG, BMP, JPEG, GIF, TIFF, & XPS. If your document is unsupported please note that we recommend you save/convert your document to a PDF file. Consult the GCC Helpdesk on how this can be done.

10 Releasing Jobs Sent via eprintit makes it easy to print from (mobile) computing devices, such as smartphones, tablet computers, and laptops by simply ing your document into the cloud where it can be accessed by any eprintit release station worldwide. Select an available release station anywhere on campus and then print! Send it From Your Registered with Germanna 1. Open your application on your mobile device, computer, etc. and send your (with attachment) to from your GCC/VCCS address on file with Your School. You ll receive an similar to the following: Kiosk Print Documents [ Sent: Wednesday, November 06, :06 AM To: Chuck Hite The following files were uploaded for printing: 1 File.. screen.docx.. Processing.. and ready to print soon. 2. Next, go to any release station and Touch Print Your Documents then Touch the Send it From Your or the Student Print Account tile. 3. After touching the Send it From Your tile you will be prompted with the following log in screen.

11 Important: Only the following file types can be printed:.pdf,.doc(x),.xls(x),.ppt(x),.rtf,.txt, PNG, BMP, JPEG, GIF, TIFF, & XPS. If your document is unsupported please note that we recommend you save/convert your document to a PDF file. Consult the GCC Helpdesk on how this can be done. 4. Select the File(s) you wish to print and Touch the Printer Icon. Please note larger files may take a few moments to process. 5. Once the document is processed you will be taken to the document viewer (see below) to print preview your document and to choose alternative print options (Color, Black & White, etc.). Please consult the section titled Document Viewer for a detailed overview. 6. Once you have confirmed your print job is ready touch Next to proceed to the payment screen. Please consult the section titled Payment Process for a detailed overview.

12 Send it to Public 1. Send the attachment you want to print via . Open your application on your mobile device, computer, etc. and send your (with attachment) to: A 6-digit code will be ed to you. The will look as follows: 2. Next, go to any release station and Touch Print Your Documents then Touch the Send it to Public tile. 3. After touching the Send it to Public tile you will be prompted with the following screen. Touch Next to enter the 6-digit code previously provided to you. Important: Only the following file types can be printed:.pdf,.doc(x),.xls(x),.ppt(x),.rtf,.txt, PNG, BMP, JPEG, GIF, TIFF, & XPS. If your document is unsupported please note that we recommend you save/convert your document to a PDF file. Consult your IT support team on how this can be done.

13 4. You must be on this login page to access files sent to Public . Enter your 6 digit code and touch Next to proceed. Please note larger files may take a few moments to process. 5. Once a valid code has been entered it will process your print job. 6. Once the document is processed you will be taken to the document viewer (see below) to print preview your document and to choose alternative print options (Color, Black & White, etc.). Please consult the section titled Document Viewer for a detailed overview. 7. Once you have confirmed your print job is ready touch Next to proceed to the payment screen. Please consult the section titled Payment Process for a detailed overview.

14 Releasing Jobs Sent via eprint APP NOTE: The HP Public Network login page is different than the login page and will say HP Public Network at the top of page. It is an 8-digit Numeric Code. 2. You will be prompted to enter your 8 digit code that you will receive by and within your APP once you have sent your file. Enter it here and touch Next.

15 7. Your documents will now be processed. 8. Once the document is processed you will be taken to the document viewer (see below) to print preview your document and to choose alternative print options (Color vs. Black & White, etc.) Please consult the section titled Document Viewer for a detailed overview. 9. Once you have confirmed your print job is ready touch Next to proceed to the payment screen. Please consult the section titled Payment Process for a detailed overview. 10. Once you have paid for your print touch the Print button to print. NOTE: You can print s directly through the app or access cloud files sites such as Dropbox, Facebook, or Box using the same steps. For your records, an confirmation containing the release code will be sent to you and stored within the APP under Your Printouts.

16 Using the Document Viewer at eprintit Print Stations eprintit has made it possible to print preview your document at any release station using a universal document viewer. The document viewer allows you to ensure the document you have uploaded to print is what you want with the added functionality of printing options. Once you have selected your documents to print using any of the prior methods you will see your multiple print jobs in their own window at left of screen. Each document can be selected and viewed. Jobs can be set to 0 to cancel the print job for any of the documents you are printing. The document viewer contains the following information about your print job: Number of pages chosen for print Page costs including the total print cost How many copies of each document chosen How many pages each document consists of Do you want it to print in Color or Black and White Do you want to print it one sided or two sided Important: Your student balance is displayed above the Next button below. Your student balance is only displayed in the document viewer when you use the Student Print Account section to print. NOTE: All other methods of print show a zero balance in the document viewer. You will need to login or swipe your student card at the Payment screen. You will be prompted if your student account has insufficient funds. Please consult the section titled Payment for a detailed overview.

17 The document viewer also contains the following options to modify your document: The image below highlights the options you can adjust. Adding more copies to print Changing from Black and White to Color and vice versa Choosing from single sided print to double sided print Zooming in and Zooming Out Fit to width and fit to height You can touch the screen to scroll through your documents using the multi touch capability

18 Payment Process eprintit has made it possible to pay at the release station with your student account with the added ability to top-up your account with a Visa, MasterCard or American Express either at the Print Station if permitted by your school or online at your private Student Cloud website provided. From the payment screen at Release Station you have four options o Cancel Cancel print job o Add Funds Top up your student account with a VISA, MasterCard or AMEX card. o Pay to Print Pay with your student account o Credit Card Pay only with your credit card instead of student card. Mainly for Guest printing. (Disabled in schools with Student Card Systems unless requested)

19 How to pay at eprintit Print Stations 1. If you have sufficient funds simply Touch Pay to Print and skip steps 1-4. If not, a message will prompt you to add funds. Touch the Add Funds button to present the following window and to top-up your student account. NOTE: You will need to login or swipe your tagged card if you are not using the Student Print Account cloud print option (As per the screen below). The reason is that your credentials would have already been entered to log into your Student Print Account.

20 2. Choose the amount you wish to top up your student account with. It can be $5, $10, $15, or $20 dollars. Once you have chosen your amount the onscreen prompt indicates Now swipe your credit card to make a payment. 3. Once you swipe your credit card it will indicate card swiped ok waiting. 4. Should your payment be successful it will return a message Payment Successfully Made! Your Current Balance:

21 5. The payment screen will then return to the summary. You then need to proceed with touching the Pay to Print button. 6. Once you touch Pay to Print button the following screen will come up followed by the print button screen. Push print to complete the transaction.