Control printing and copying effectively with uniflow Output Manager

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Jessica Ross
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1 Control printing and copying effectively with Output Manager

2 This Added control and extra efficiency Whatever the size of your company, you can use Output Manager to gain effective control and management of your entire printer fleet. comprehensive Web-based software system is both modular and configurable, allowing the implementation of a solution that s aligned to your specific business requirements. What is Output Manager? Canon s Output Manager (OM) is designed to save you time and money by providing effective controls over your entire print fleet. You will be able to identify and control the cost of printing, copying, scanning, and faxing across you enterprise. Identify users printing behaviors and address their needs to improve the overall efficiency of printing and security. Reduce costs and improve user productivity Save money by understanding your printing cost and introducing policies that discourage wasteful printing. Minimize time spent managing and solving IT problems while, at the same time, reducing the frustrations of users who can t print when they need to. Canon s OM addresses these issues by highlighting out of toner problems and paper jams. Your IT department is kept informed and, if required, pre-defined rules can be set up to re-direct jobs to other printers automatically. Heighten Document Security Paper documents handled in the office often contain confidential information. If this confidential information is compromised, either deliberately or accidentally, the consequences can be damaging to business. While information on companies computer networks is usually well protected, information being scanned and printed on MFPs is not. OM can be used to introduce a completely secure printing environment that demands users to authenticate themselves at the printer before their print jobs are released. This way, confidential documents are not left lying on the printer tray for all to see. OM also tracks all of the s made from the MFP, attaching the credentials of the user to the sent s. Just as from the PC, sending of anonymous s from your office MFP will be prevented. Remote Print Server Server Clustering Load Balancing Internet Watchdog Secure Printing Copy Shop Office MEAP License Output Manager Modules Document Archive Professional Rule Based Routing PrePrint Desktop Accounting Job Ticketing Internet Gateway Job Conversion Instance Web Queue Management

3 OUTPUT MANAGER Encourage responsible printing behaviors. Eliminate frustrations caused by over-used or faulty print devices. Get your prints exactly as intended and when you need them.

Reduce your costs and heighten security Accurately assessing and managing costs within your print infrastructure is simple with Output Manager.

Statistics View device usage across the network. Access reports by user, device, and groups of users.

4 Reduce your costs and heighten security Accurately assessing and managing costs within your print infrastructure is simple with Output Manager. Numerous modules provide complete cost and usage visibility while intelligent facilities allow you to automatically route output to the most efficient devices. Statistics View device usage across the network. Access reports by user, device, and groups of users. The Web interface lets you set up all the reports you need, such as which device is being used the most and which user is printing most often. Why are the second, third, and fourth largest users printing most of their work in color? Why has this user never printed a black-and-white document? Color Black and White Peter Natalie Anna Andrew Wes Robert James Ben Angie John Suzie Helen Greg Jenny Charles Control costs OM helps you keep tight control of your costs. Prices can be assigned to users or teams in a manner that s as sophisticated as you like. For example, you could set a different budget or price for various types of prints black-and-white, color, single-sided or double-sided plus features like booklet-making and even stapling. If the users exceed their budget, OM could either allow them to keep printing or block their printing until management agrees on a new budget. This information can then be used to ensure that your print infrastructure is being managed as efficiently as possible. Access Management System* Once installed on a device, this feature allows administrators to pre-determine which device functions each user, or group of users, are able to use. For example, features such as Send or Copy can be restricted so that they re not even visible in the device s display. User with full access to the imagerunner device. Authorization Workflow OM gives organizations the ability to create a workflow to authorize print jobs. If a print job is over a certain number of pages, a rule can be set to send a request for authorization. If authorization is granted, the job is released. Implementing an approval process for high-value print jobs allows companies to ensure that large print jobs are input correctly and, consequently, unnecessary expenses are not incurred. User with restricted access to the imagerunner device. Report on Color Usage *Access Management System is installed directly on the imagerunner device, and OM manages these devices centrally.

Desktop Accounting Desktop printers can create headaches for IT staff because they can be costly to run and difficult to monitor since they re not on the network.

3. The document comes out on the printer without any delay.. Accounting information is sent to the server and stored in the database.

5 Desktop Accounting Desktop printers can create headaches for IT staff because they can be costly to run and difficult to monitor since they re not on the network. OM helps you control the cost of these devices, as well as include the relevant usage and cost data within the OM database Server Report 1. User prints document to the printer. 2. Client Software on the PC analyzes the print job. 3. The document comes out on the printer without any delay.. Accounting information is sent to the server and stored in the database. OUTPUT MANAGER Interactive Rule-Based Routing To help keep costs low, print jobs can be automatically routed to the most costefficient devices in the office (i.e., color print jobs from desktop devices to larger multifunctional printers). Furthermore, documents can be diverted to alternate devices (failover), in the event of a problem such as out of toner, thereby reducing user frustration Output Manager Failover Solution 1. User prints document to the printer. 2. OM checks if the printer is available. 3. If device is down, the job is re-routed to the next device in the group.. User is sent notification pop-up. To empower users to make cost-conscious printing decisions, pop-up messages can be used to proactively inform users of lower-cost printing alternatives. Their subsequent decisions are all stored within the OM database, keeping management informed of their employees cost-conscious printing behaviors. 1 Output Manager 2 Job Name : My Doc.doc Paper size : Letter No. of pages : 15 Duplex : Yes Color : No Staple : Yes Paper Source : Paper deck Cost : $.75 3 Automatic Job Re-routing Based on Rules 1. User prints document to the printer. 2. OM analyzes the print job. 3. If the job is more than five pages, it s re-routed to another imagerunner device.. Printed on imagerunner device. The document comes out of the printer without delay. Cost-Savings Report User can interactively choose which device to print to.

Keep your information safe and secure Information security has never been more critical for businesses.

Secured Printing and Accounting Reduce waste and increase security with Secure Printing. This allows users to retrieve documents at the printer, without the risk of interception by others.

Universal Secure Printing is also supported, allowing documents to be retrieved at any device that is most suitable to the user.

6 Keep your information safe and secure Information security has never been more critical for businesses. Powerful facilities within Output Manager enable you to establish and maintain a print and scan infrastructure where security is a high priority. Secured Printing and Accounting Reduce waste and increase security with Secure Printing. This allows users to retrieve documents at the printer, without the risk of interception by others. Print jobs are held at the server and can only be retrieved using an appropriate identification method ideal for infrastructures dealing with sensitive information. Universal Secure Printing is also supported, allowing documents to be retrieved at any device that is most suitable to the user. And since Secure Printing requires users to be at the device to retrieve their prints, stacks of uncollected documents no longer accumulate at the printers, improving efficiency, reducing waste, and maintaining information security Reports Clients Output Manager Admin. Secured Printing and Accounting 1. Job is sent to OM Secure Print Queue. 2. Job is being held at the OM server. 3. User identifies him/herself at the printer and the job is printed.. Job details are stored in OM database and costs are recorded. For maximum flexibility, many different identification systems can be integrated with OM, including magnetic card readers, contact-less card readers, and keyboard entry. Secure Print job selections on device UI.

Universal Driver This unique technology along with the MEAP applet allows users to utilize Universal Secure Printing at any device compliant with PostScript or PCL 5.

Once logged on at the device, the server will do the conversion of the job to the needed PDL and send the job to the device (avoiding unexpected format failures).

7 Universal Driver This unique technology along with the MEAP applet allows users to utilize Universal Secure Printing at any device compliant with PostScript or PCL 5. Users send print jobs to the server, retrieving them at any compliant device on the network. Once logged on at the device, the server will do the conversion of the job to the needed PDL and send the job to the device (avoiding unexpected format failures). If the device is MEAP enabled with the Output Manager MEAP application installed, the user can specify the required finishing options directly from the imagerunner screen. A job preview* ensures that everything is printed as intended, saving time and reducing wasted paper. And best of all, there is only one universal printer driver for the IT department to manage. 1 2 Output Manager or Remote Print Server 3 Report 5 1. User identified in a PCL or PostScript device. 2. OM Server notified to release all waiting jobs from a particular user to the device. 3. OM server adds correct printer commands to print jobs.. User selects finishing options and previews output of the job. 5. Job is printed correctly. OUTPUT MANAGER *Needs Job Conversion Instance Module ecopy Secure Print Client This functionality allows companies using ecopy and OM to connect both systems and release their print jobs from the ecopy screen. 1. User prints document to the Secure Print Queue. 2. Job is held at the OM server. 3. User identifies him/herself at the ecopy ShareScan OP Print job is released from server and printed on the printer. 2 Report OM

8 Output Manager Specifications SOFTWARE Operating System: Windows 2000/2003/2008 Server Internet Information Server 5.0 (2000) or 6.0 (2003) or 7.0 (2008) Internet Explorer 5.5 or higher (Internet Explorer 7.0 recommended) or Windows XP Professional or Windows 2000 Professional (Personal Web Server recommended) Supported Databases: SQL Server 2000/2005/2008 SQL Server 2005 Express Edition Microsoft SQL Server Desktop Engine HARDWARE Minimum: Recommended: META LANGUAGES ANALYZABLE PRINTER DRIVER DATA PDL (Page Description Languages): 2GHz Pentium III 512MB RAM GB Free Hard Disk Storage Core 2 Duo Processor 2GHz 32-bit (x86) 2GB RAM 0GB Free Hard Disk Storage Canon CPCA (Common Peripheral Controlling Architecture) Printer Job Language (PJL) Can be analyzed (to a smaller or greater extent) by Output Manager Canon UFR (Ultra Fast Rendering) UFR I UFR II GARO (Canon Proprietary, PDL for ink-jet printers) PostScript Level 3 (PS3) Printer Command Language PCL 5 PCL 5e PCL 5c PCL 6 PCL XL OK-CANON Canon U.S.A., Inc. One Canon Plaza Lake Success, NY 1102 CANON, IMAGERUNNER, and MEAP are registered trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. IMAGEANYWARE is trademark of Canon. All other referenced product names and marks are trademarks of their respective owners and are hereby acknowledged. Specifications subject to change without notice Canon U.S.A., Inc. All rights reserved PDF-CR

Bring more control and added efficiency to your scanning and print environment

Bring more control and added efficiency to your scanning and print environment Incorporating into your processes will lead to real improvements in the control and efficiency of multifunctional devices.