HP Scanjets. Help meet your business s document management hardware solution needs with the clear winner. Give your customers the options they need

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1 Competitive tool HP Scanjets Help meet your business s document management hardware solution needs with the clear winner. Give your customers the options they need While each customer is different, our broad portfolio of scanning devices means we have a solution to meet nearly every customer s document capture workflow solution needs. Unlike many competitors, HP offers customers a complete document management hardware solution. Our award-winning PC-connected and network scanners 1,2,3 can be deployed as part of an integrated imaging and printing fleet that includes devices like scanners, printers, and multifunction products. The result is consistency across the entire fleet, for smooth workflows and reduced end-user training times. This document focuses on the advantages of HP s document management scanners, which can be divided into two categories: PC-connected and networked. These scanners share a number of features and benefits, like outstanding reliability and speed. However, there are some inherent differences in PC and network scanners, so we ll treat each category in turn.

2 PC-connected scanners Leave the competition behind By keeping the needs of the customer in mind, we ve optimized our document scanners to offer a better mix of speed, quality, and low file sizes. Scan more quickly than with competitors devices Unlike many competitors, HP scanners deliver consistently fast speeds, even when scanning at high resolutions. In a given category, HP is consistently faster than the competition, and in most cases faster than our listed standard speed! Minimize bandwidth impact with small file sizes HP scanner technology is designed to keep file sizes low, even for color, multiple-page documents. This allows users to easily scanned files. File size can be a critical issue, because many systems automatically reject messages that exceed a certain size limit. Smaller file sizes are also important for keeping storage and archiving systems under control. Enable simple, effective scanning HP Smart Document Scan Software makes complex scanning jobs simple. 4 Just drop a stack of sheets into the ADF, select a profile, press the scan button, and walk away. HP Smart Document Scan Software does the rest. Need more flexibility? Customize a profile to do exactly what you need, or make a one-time change for easy ad-hoc scanning. HP Smart Document Scan Software offers more scanning profiles than the competition, 5 to help you get up and running right away. These profiles can easily be assigned to the front panel on the scanner Create a custom profile to get the results you need Adjust a profile or make a one-time change for adhoc jobs Arrange your profile list so the most frequently used tasks are first Visual aid guides user to insert document correctly Select a profile, then click Scan 2 March 2013

3 HP Smart Document Scan Software offers the following features: Easy, organized user interface All settings grouped into only a few main tabs rather than buried in sub-menus Comprehensive set of scan settings Four descriptive, main tabs help you quickly find scan settings Left-side tabs provide a quick summary of current configuration At-a-glance current settings Current settings are listed on the main screen so that users can easily see what the current settings are and where to change them if needed rather than having to select each tab to preview the settings Profiles have descriptive names on the scanner LCD Make one-time changes to current profiles to easily perform ad-hoc jobs Easily review and edit scans with comprehensive preview HP Smart Document Scan Software offers the most comprehensive and easy-to-use preview 5 View thumbnails as the pages scan Zoom to view details Rotate, reorder, insert, delete pages, or adjust settings and rescan Minimize training by using only one interface 4 HP is the only vendor to offer the same easy-to-use interface for its Smart Document Scan Software, TWAIN, and ISIS interfaces Users only need to learn one interface 3 March 2013

4 HP s interface outshines the competition HP Canon Fujitsu Xerox Main tabs are organized with few or no buried sub-menus Yes Fair No No All tabs are labeled descriptively rather than options or advanced Yes No No No settings Comprehensive scan settings Yes No INA 6 No Comprehensive security and file destinations Yes No No Fair Can see current settings at a glance Yes No No No Profiles have descriptive names on the scanner control panel instead of a number Easy ad-hoc scans change settings and perform an ad-hoc scan without saving a profile Yes No No No Yes Yes INA 6 No Count on HP reliability Scan with confidence with HP EveryPage 7 Have confidence that your documents are reliably scanned with HP EveryPage, a set of innovative technologies created to provide a dependable on-ramp to your digital workflow. These technologies enable reliable scanning of almost any document type, even mixed stacks of different paper sizes and weights. Whether you scan correspondence that has been folded, mixed stacks, business documents or even ID cards, HP scanners with HP EveryPage deliver the peace of mind that comes with knowing that you ll never miss a page. HP HP EveryPage provides the following benefits: Rely on simple, hassle-free scanning for nearly any kind of input, including mixed stacks of documents. Minimize your downtime due to misfeeds and stoppages with precise, variable pick technologies that accommodate a variety of input types and sizes and deliver fast, efficient scanning. Enjoy peace of mind, knowing that all of your data has been captured HP EveryPage employs innovative safeguards in the event of a misfeed or stoppage. Depend on legendary HP reliability HP products incorporate the latest innovations that simplify the user experience, offer energy-saving designs, and help produce professional-quality documents. An HP fleet can offer sound investment protection that can benefit your bottom line. With large daily duty cycles, HP scanners are built to keep intervention rates low so you can stay productive. Prior to its introduction, a new HP device undergoes rigorous HP testing. Tests are performed with a large sample of devices through each step of the design process, to be certain that the device measures up to HP standards. The result is a solid, reliable product that can deliver excellent scanning performance over the life of the device. Plus, all HP scanners come with a standard one-year, next business day, onsite limited warranty. Additional warranty and service extension options are available from HP Total Care. 4 March 2013

5 Network scanners Count on unsurpassed performance The HP Scanjet Enterprise 8500 fn1 Document Capture Workstation is the world s fastest departmental scanner, 8 delivering manufacturer-rated scan speeds that are up to two times greater than our competitors. 140 Devices manufacturerrated scan speeds (in PPM for simplex and IPM for duplex) ipm ipm 80 ipm 60 ipm ppm 24 ppm 11 ipm 60 ppm 40 ppm 30 ppm 10 ppm/ipm 24 ppm 11 ipm 0 HP SJ 7000n Canon 220eP HP SJ 8500 Fujitsu fi- 6010N Kodak SS 500 Xerox DM 3920 Canon 300eP Simplify document capture Take advantage of HP Easy Select control panel The award-winning 2,3 HP Scanjet Enterprise 7000nx and 8500 fn1 Document Capture Workstations help reduce training costs and help-desk calls and empower everyday users with HP Easy Select user interface found on HP LaserJet MFPs and networked scanners. Users can manage their jobs confidently from this large, intuitive interface in many cases it s one they re already familiar with. The control panel offers: Simple-to-use menus that allow you to set system defaults, customize settings for a particular job, and configure and launch Quick Sets Helpful feedback while interacting with the touchscreen graphical display Support for learning how to use product features Clear instructions and illustrations, including animations for tasks such as jam recovery Easy-to-read status messages in one location The control panel includes a VGA touchscreen graphical display with contrast adjustments, three job-control buttons, three light-emitting diode (LED) indicator lights, a Sleep mode button, localized virtual keyboards, and a physical QWERTY keyboard for inputting text, such as addresses, filenames, and metadata. You can also scan directly to a portable storage device using the easy-access USB port or directly to Microsoft SharePoint. 5 March 2013

6 Enable easier user interactions Does the scanner... 9 HP SJ 7000n/nx and 8500fn1 Canon ScanFront 220eP/300eP Fujitsu ScanSnap fi- 6010N Kodak SS 500 Xerox DM3920 Offer auto configuration if a configuration server is present on the network? Let you configure one-touch quickset jobs that are accessible from the home screen? Boast more image preview functions, including reordering and page insertion? Feature walk-up USB capabilities Support more destinations like Microsoft SharePoint and back-end applications like optional HP Digital Sending Software 10? Provide inline help at the control panel and context-sensitive help via the embedded web server? Simplify fleet management Want to optimize your imaging and printing environment to help save time, control waste, and manage cost? HP Web Jetadmin 11 can help improve the efficiency and ease of managing the imaging and printing devices on your network. Unlike many competitors, HP Web Jetadmin can discover and enable monitoring for PC-connected scanners. A robust, enterprise-class solution, HP Web Jetadmin helps an IT department remotely monitor and manage HP and thirdparty imaging and printing devices on the network, report on device usage and activity, and manage and order supplies. HP Web Jetadmin features a simplified interface that allows for right-click and drag-and-drop actions, and budgeting and also includes customizable reporting features. When put to the test by independent third-party digital imaging test lab Buyers Laboratory, Inc. (BLI), HP Web Jetadmin earned a Five-Star rating overall as well as Five Stars in nearly all individual categories BLI evaluated, including ease of setup, ease of use, device discovery, device monitoring, device management, user management, integration, and reporting. 12 Among network device management utilities evaluated, HP Web Jetadmin is far and away the most complete. 13 While many competing utilities stop short in terms of controlling end-user access, managing local devices or delivering thorough reports, HP s solution goes much further. HP Web Jetadmin lets administrators enforce security policies across all devices such as configuring devices with standard security protocols set as the defaults. In addition, you can easily select toner-saving modes and times for devices to go into sleep mode to save power. All of these features can help you improve productivity and protect your investment while printing greener. Does the vendor s management solution 13 HP Canon Fujitsu Xerox Discover and manage devices directly connected to PCs? Configure unlike devices? Securely erase disks in a manner that meets Department of Defense standards? Offer trend reporting for daily, weekly, monthly, quarterly, or other date structures? Get outstanding fleet integration and security Unlike our competitors, HP Scanjet network scanners offer the same, high-level enterprise network and security protocols as HP LaserJet printers and MFPs. In fact, HP network scanners feature impressive security features including 802.1x, IPsec, SNMPv3, SSL, certificate management, Kerberos and more to easily integrate into a safeguarded enterprise environment. Plus, hardware integration pockets integrate with third-party card security solutions. 6 March 2013

7 Protect your investment with HP FutureSmart and HP OXP HP FutureSmart firmware and the HP Open Extensibility Platform (OXP) are innovations meant to simplify the development and management of device firmware and workflow applications while extending the life of HP Scanjets. Rather than being tied to specific hardware platforms, HP FutureSmart firmware architecture can be scaled across devices and enhanced over time with new features. HP OXP is an application platform that allows organizations to extend the life of HP Scanjet Enterprise network scanners, as well as offer out-of-the-box or custom-built solutions for processes such as security, accounting, workflow, and more. Take advantage of advanced networking features Does the scanner... 9 HP SJ 7000n/nx and 8500fn1 Canon ScanFront 220eP/300eP Fujitsu ScanSnap fi-6010n Kodak SS 500 Xerox DM3920 Integrate into a compatible fleet of network imaging and printing devices? Offer IPv6, SLP, Telnet, LLMNR, Bonjour, WS- Discovery and TFTP configuration file network protocol support? Let you configure scan settings, monitor device status, receive alerts, and generate reports via the vendor s network management solutions? Provide the same user interface as the vendor s MFPs for a familiar experience? No MFPs Come with support for a solutions platform to integrate third-party workflow applications? Support automatic software updates? Provide support for high-level enterprise security protocols like IPsec, 802.1X, SNMPv3 and IP access control lists? Support more user-authentication methods, including HP Access Control and Dept. of Defense Common Access Cards? Let you integrate and protect third-party card-access control units, card slot readers and more with a solution like HP s Hardware Integration Pocket? Have an encrypted hard disk plus hard-diskerase and disable-usb capabilities? Come with an easy-to-use wizard in the embedded web server to help configure security settings? Depend on HP The HP Scanjet Enterprise 8500 fn1 Document Capture Workstation s duty cycle is 5,000 pages per day, which is at least twoand-a-half times greater than any competing devices. 14 HP network scanners also include HP EveryPage 7 and have the same HP reliability built into them as PC-connected scanners. 7 March 2013

8 Endnotes 1 The HP Scanjet Enterprise 7000 s2 scanner received the 2012 Editor s Choice Award from Better Buys For Business. For more information, go to 2 Buyers Lab gave the HP Scanjet Enterprise 7000n Document Capture Workstation a Pick award in June 2010 for Outstanding Network Scanner. 3 Buyers Lab gave HP Scanjet Enterprise 8500 fn1 Document Capture Workstation a Pick award in July 2012 for Outstanding Network Scanner. 4 HP Smart Document Scan Software available with HP Scanjet 5000, 7000, Enterprise 7000 s2, Enterprise 7500, Enterprise 9000, and N9120 scanners. 5 Based on manufacturers published product specifications and internal analysis of leading scanner manufacturers scan software as of February Information not available. 7 Formerly called HP Precision Feed. 8 Based on published manufacturer specifications as of November 2012 and HP scan speeds of up to 60 ppm/120 ipm measured at 200 ppi (b/w, grayscale, color) and at 300 ppi (b/w, grayscale) and HP scan speeds of up to 45 ppm/90 ipm measured at 300 ppi (color) using A4-size paper in portrait mode. 9 Based on the manufacturers published product specifications and HP internal testing. 10 HP Digital Sending Software must be purchased separately. 11 HP Web Jetadmin is free and can be downloaded at hp.com/go/webjetadmin. 12 The BLI evaluation report can be found at hp.com/go/wja. 13 Based on manufacturers published product specifications and internal HP analysis of leading printer manufacturers network device management solutions as of February Based on the manufacturers published product specifications. Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. c , March 2013