User Guide. Eco Publisher

Transcription

1 User Guide Eco Publisher

2 Contents Eco Publisher... 2 Company overview... 3 Substances... 4 Substance administration menu... 5 The substance editor... 6 Free-text fields... 7 Classification... 8 Fields with standard phrases Safety data sheets SDS administration menu The safety data sheet editor Enter data into the editor Date Free-text fields Classification Hazard pictograms/symbols Standard Phrases Tools in the editor Substances Safety data sheet Standard Phrases Publishing Safety data sheet Substances Exposure scenarioes Under relevant identfied uses User administration Create new user Edit users Deactivated users Users - Groups

3 Eco Publisher Eco Publisher is a tool for creating safety data sheets and publishing them in EcoOnline s database. Please note that the functions available in the administration menu depends on the user s system permissions. To open help text, click in the title line. Click to swap application. Click to expand administration menu. Statistics: Click to see statistics on safety data sheets searched for and downloaded by customers. My company: Click to see system information and an overview of the company s licences. Safety data sheet overview: Open the overview to create, edit or update safety data sheets. Company overview: Open the overview to edit the company information as shown in the SDS s section 1.3, or add new languages. Related companies: Open the overview to register third parties such as manufacturer, distributor, downstream users etc. Standard phrases: Add or edit standard phrases to be used in the safety data sheets. Substances: Click to view available substances or create new. Published substances will be available when creating safety data sheets. Alternatively, access to a premade library of substances can be bought. Exposure scenario: Create and edit exposure scenarios to add them to your sds SDS requests: Click to view and process customer requests for safety data sheets. Consultants: Manage which sds your preferred consultant can work on and what rights. Users: Create and edit user accounts and administer user access. Manage information: Create and edit internal information to be displayed at login. 2

4 Company overview Edit company information and manage available languages. Click to add a language or edit the information to be displayed in section 1.3 in the safety data sheet. Enter company information into the free-text fields. Mandatory fields are marked with a red asterisk.add a company logo to be included in the safety data sheets by uploading an image file, preferably sized 122x60 pixels. Select your SDS color from six different color schemes. 3

5 Substances Create or edit substances to make them available for safety data sheets on mixtures. Register substance information on classification and control parameters to make them appear in the safety data sheet. Other information may also be registered, for instance ecological information. Click in the title line to create new substance. Click connected to the substance to open the substance administration menu. The column titled Status indicates whether the substance is In progress (open to editing) or has been Published. Click to create a new substance. Click to edit the substance. 4

6 Substance administration menu (note that this is for a substance in progress) Show substance: View information registered on the substance. Display substance in all languages: The substance has been created in these languages. Display safety data sheets that use this substance: Show safety data sheets where this substance appears. Create new version: To edit a previously published substance, create a new version. Edit substance: Open the substance editor. Copy substance: Transfer all substance information into a new copy of the substance. Publish substance: Publish the substance to make it available in the safety data sheet editor. Delete substance: Deleted substances are still visible in the safety data sheets where they are used. 5

7 The substance editor Click Edit substance to open the substance editor. Or create a new substance then the editor will open itself. If this does not happen, make sure you have allowed popups for EcoOnlines domain. This is the editor field displayed to the left and the tools is available to the right. If not collapsed. Here you can choose to highlight fields that will be shown on in the sds The nuances of grey indicate that a field has info entered into it. 6

8 Here you can choose how to display the editor Free-text fields Click the empty fields to register information. Once the field is satisfactory filled in, you can navigate to the next field of your choosing either by moving the mouse cursor and clicking the next field or use the tab key on your keyboard to procced to the next field. When a green tick is displayed the information in the corresponding field is saved. 7

9 Classification Click the field next to Classification according to Regulation (EC) No 1272/2008 [CLP/GHS] to edit the substance s classification. Press edit fields to add the classification. Click here to add classification. 8

10 Click here to save this field or scroll down to save. Search the hazard statements from CLP. 9

11 Click here to add additional classification if needed. Fields with standard phrases Standard phrases are available where the phrase library has been activated, or in information fields where the user has added the entered phrase to the phrase library. 10

12 Add text to the phrase library: Enter text into the Enter phrase / free text field and after the sentence is added, click on it and choose Add as standard phrase. Search available phrases: It will start the search after the first letter has been entered into the form, note that sentences from the standard phrase library will have a different colour. Turquoise for standard phrase and light blue for non-standard phrase. Also if a line break has been used on a phrase this is indicated by a chosen. in the corresponding box where it is 11

13 Safety data sheets In the EU, safety data sheets must be in compliance with these laws and regulations: CLP REACH Safety data sheet overview Select Safety data sheet overview from the main administration menu to access the following functions: Drafts: Open this tab to access a list of safety data sheets in progress, and to view or edit. Published: Open this tab to access a list of previously published safety data sheets. The data sheets are available to customers through EcoOnline s search engine. Inactive: Select this tab to open a list of inactive safety data sheets. Company information: Open this tab to view or edit company information shown in section 1.3 in the safety data sheet. Click to create a new SDS or change SDS status. Tick the boxes to display the different statuses. Click to edit the SDS. Click in the title line to create new SDS. Click connected to the SDS to open the SDS administration menu. The column titled Status indicates whether the SDS is a Draft (open to editing) or has been Published. SDS administration menu The options are available once you press the button corresponding to the sds you wish to access. 12

14 Show SDS: View information registered in the SDS. Display all versions: View all versions of the SDS, in all languages. Publish SDS: Publish the SDS to make it available to customers. Create a new version: To edit a published SDS, create a new version. Copy SDS: Make a copy of the Safety Data Sheet, so that a new Safety Data Sheet can be prepared based on the existing one. Edit SDS: Open the SDS editor. Change to pure substance: Swap to the SDS template for pure substances. Change to substance mixture: Swap to the Safety Data Sheet template for substance mixtures. Delete substance: Delete draft. Published SDSs cannot be deleted. Expired safety data sheets: To set a published SDS as Expired, create a new version and register expiration date in Section 16. Then publish the SDS. Or it can be accomplished by clicking the administration button to the top right and Change SDS status. You will then be able to set published SDS to expire. 13

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16 Create new safety data sheet Select Create new safety data sheet and enter the necessary information. Mandatory fields are marked with a red asterisk. Issue date: Enter date of issue or the latest revision date if this is a revised document. Product name: Enter the trade name of the product. Type: Select the 16-point safety data sheet to create a complete SDS with Eco Publisher. To publish an externally created SDS select the Short version with uploaded document of the complete data sheet. Document template: Select whether the safety data sheet is for a chemical product or a pure substance. Legislation: Select Annex II to open the SDS template that meets current legislation. The DSD/DPD template is still available. After the confirm button is pressed a new window containing the new will popup, if it doesn t please check that popups for this webpage is enabled in your preferred browser. 15

17 The safety data sheet editor Click Edit safety data sheet or create new safety data sheet. to open the safety data sheet editor. Navigate through the 16 sections. Click the field to add or edit information. Toggle to view only editor and tool. Open help text, import sections from other safety data sheet, add substances, 16

18 Enter data into the editor Date Click on the date field to choose the date. The date can be either entered manually or be chosen from the calendar. Click on the grey arrows to change the month or year. The information is stored automatically once you proceed to another field. Free-text fields Click the empty fields to register information, either as free text or select from a list of pre-defined values. Once a green tick has been registered to the right of the input field. The information is stored automatically once you proceed to another field. 17

19 Classification For instructions on entering the product s classification see the substance editor, page 7. Hazard pictograms/symbols Click on the relevant pictograms/symbols to choose them as label elements. The information is stored automatically once you proceed to another field. 18

20 Standard Phrases Choose a standard phrase from the list by clicking on the phrase. Click on one of the chosen sentences to remove or edit it. Valuefield Click on the value field. Choose symbols from the dropdown menu and type in the value. Use the spacebar for show the unit menu. The information is stored automatically once you proceed to another field or when you click close edit. 19

21 Tools in the editor If not collapsed a meny showing tools is displayed to the right. Here you will find the standard phrases, where you can add them to other sections. Here is your own substances library, and add you can add the information to the sds. Click help to view the help text and find contact information to EcoOnline. Click here to publish the sds directly in the editor. In this tab you can find other sds which has been published, and reuse the information in other sds. 20

22 Substances Only published substances are available in the SDS editor. Search your own or all that are available to you. 21

23 Enter information on amount and which sections substance information is to be displayed. Click corresponding to added substance to view or edit substance information. 22

24 Safety data sheet Search or scroll to a safety data sheet to reuse information that has been entered in another field. 23

25 Standard Phrases Search for standard phrases and then you can see the translations and connect the standard phrase to another field if needed. 24

26 Publishing Safety data sheet Publishing a safety data sheet makes it available to customers through EcoOnline s database. Select Safety data sheet overview from the main administration menu, and tick the tab. Click connected to the SDS to open the SDS administration menu and select Publish safety data sheet. Or you can publish directly when in the editor tools window. Substances To publish a substance, go to the substance menu of your publisher Then click on the corresponding to the substance you want to publish. 25

27 Keep in mind that after a substance has been published, to make changes to it, a new version must be created. 26

28 Exposure scenarioes Click this to create a new exposure scenario. 27

29 Then enter the relevant information for given exposure scenario. And in the menu to the right click publish Once you are done. 28

30 Then to add them to the wanted SDS, there as to be a version open for edit. 29

31 Under relevant identfied uses. You will find the option to select ES to attach to the SDS. 30

32 User administration An overview of existing users and access to create new or edit existing users. Filter users by selecting type of licence from the drop-down menu. By default, it is set to Show all. Create new user Create new users by clicking with a red asterisk. in the title line and enter user information. Mandatory fields are marked When user information is confirmed, the user will receive an with instructions for first time login. Edit users Edit, deactivate or delete user by clicking the administration button corresponding to each user. Click corresponding to the user to access the functions as listed: Edit user information Administrate the user s permission and licences. Deactivate or delete user licence Users can be deleted or deactivated. Please note that verified user accounts cannot be deleted, only deactivated. Deactivated users Click in the title line Deactivated users to activate Eco Support. This will give EcoOnline access to the company s chemical registry for a limited amount of time. Click corresponding to the deactivated user to access the functions as listed: Activate user licence Reactivates the user licence to grant the user access to the company s chemical registry. Delete user licence Please note that only unverified user accounts can be deleted. Users - Groups Define user permissions for custom groups. Click Click in the title line to create a new group. corresponding to the group to show or edit group name, group members and group permissions. 31