AR Check Tool Manual
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1 AR Check Tool Manual SME #1 How It Works Click the yellow Check Alignment Report button at the top of the Alignment Report to run the tool. Scroll down the report and look for text that has been highlighted. The different colors can help you figure out what the error is, or what needs to be double checked (see color guide below). Once you have made the necessary updates and click save, the highlight will go away. This does not necessarily mean that the citations or comments are error free. You will have to run the check tool again, or refresh the page, to be sure. Please keep in mind that this tool is by no means going to catch every single error. Our hope is that the tool will help you catch the big things and point you towards the problem areas. Also, do not drive yourself crazy trying to fix an error if you cannot tell what the issue is. The tool is not 100% perfect and will on occasion erroneously highlight areas that do not have any issues at all. We will be making updates to the tool as needed, so any feedback that you have would be appreciated. Color guide red text is missing citations: missing comments: missing blue check for an error citations: check that pg. or pgs. is typed incorrectly comments: check the grammar, check that the "to..." is italicized, check that the phrase is correct for a verb vs. content/context issue yellow check for an error citations: check semicolons & remove extra lines comments: check that nothing needs to be italicized, check the "Although not listed..." phrase grey there shouldn t be any text in this field alignment: check that the Yes, No, N/A is marked correctly pending citations: should be empty after 2nd SME
2 Red Why Highlighted : The Aligned to Standard column is marked as Yes, but there are no Aligned Citations listed. Action : Add aligned citation(s), or mark as No Why Highlighted : There are Non Aligned Citations listed, but the Reviewer s Comments are blank. Action : Add comments explaining the non aligned citations. Why Highlighted : The Aligned to Standard column is marked as No, but there are no Non Aligned Citations listed. Action : Add at least one non aligned citation.
3 Blue Why Highlighted : The verb is not italicized. Action : Italicize the verb phrase to use. Why Highlighted : The word pages is used instead of pgs. Action : Change pages to pgs. remember : The only acceptable syntax for citing page numbers is pg. or pgs. Why Highlighted : Incorrect subject verb agreement Action : Fix the comment so that the singular subject (citation) has a singular verb (is), or the plural subject (citations) has a plural verb (are).
4 Why Highlighted : The citations are lacking content/context, and the comment should end with as required by the standard. Action : Correct the comment so that it reads The citations listed in the Non Aligned Citations column are not aligned to this standard because the material does not address fluency, as required by the standard. Yellow Why Highlighted : All comments that include the phrase Although not listed are highlighted yellow. Action : Double check the Although not listed comment for the appropriate use of the word also and make sure that the citation(s) mentioned are italicized. remember : Do not use the word also unless your citation is in addition to ones provided by the publisher Why Highlighted : There are extra lines underneath the citations. Action : Remove any extra lines.
5 Why Highlighted : The tool will highlight in yellow any comments that do not contain italicized words. Sometimes, this is not an error, but you should double check the comments. Action : Double check the comments. Should text be italicized? In this case, no, but typically either a citation, the verb, or the missing content/context will be italicized. Why Highlighted : Every line has incorrect semicolon usage. The first two citations should end with semicolons, and the last line should not have a semicolon. Action : Make sure that each citation ends with a semicolon (not a colon!), unless it is the last line. Grey Why Highlighted : The standard is marked as No, but there are citations listed as aligned. Action : Remove aligned citation(s), or mark as Yes.
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