AFTRS 2017 EQUIPMENT BOOKING SYSTEM MANUAL.

Transcription

1 1 P age AFTRS 2017 EQUIPMENT BOOKING SYSTEM MANUAL. Contents 1. Logging in page Booking Single items page Booking Bulk (more than one) items page Checking Your Bookings page Cancelling Bookings page 18

2 2 P age AFTRS 2017 EQUIPMENT BOOKING SYSTEM MANUAL. Areas requiring activity are indicated by this type of green box The Equipment Booking System (EBS) is accessible online. The URL is Once you have opened the EBS in a browser window, this is the first page you will see. Please read the information on the front page. It will tell you the Tech Store s current opening hours. Students use student number as the Username. Staff use their network username (lower case) and password.

3 3 P age If you are a student, this is the next page you will see. Staff, go to Page 4. If booking for classwork, homework or assessment, click here. If booking for any other reason, click here. If you clicked you will be redirected to the Booking Page. (Go To Page 4). If you choose you will be redirected to the AFTRS Service Centre and be required to complete the WHS Hazard Identification Checklist. If successful you will be given a PD Number.

4 4 P age Once you have a PD Number, repeat the above process until you are back at this page. Then enter the PD number as required. You will then be redirected to the Booking Page.

5 5 P age This is the Booking Page. Select either Single or Bulk Booking. STUDENTS please note: you can only see if items are already booked and who by in Single Bookings mode. Booked items will have red or yellow highlights on the calendar dates. Bulk Book mode does not show any of this information.

6 6 P age This is the Single Booking view. Select type of equipment from the Category drop-down menu. A list of categories will drop down. Select one of these categories, for example CAMERAS. Please note: Categories and Sub- Categories are subject to change. Select the sub-category of equipment from the Sub- Category drop-down menu. A list of Sub-Categories will drop down. Select one of these categories, for example DSLRs.

7 7 P age Click the button and the list of available items will appear. Select one of the items by clicking on the hypertext.

8 8 P age This calendar view will appear next to the equipment list. Select the pick-up and return dates either by clicking once on the appropriate date, typing the dates in the Start Date and End Date windows or using the calendar icons on the right of the windows. You can see the contents of any kit by clicking of the link next to Selected item above the image. Any of the dates highlighted in yellow or red. Sundays and Public Holidays are greyed out as the Tech Store is not open on these days.

9 9 P age You will then need to select the appropriate Project from the drop-down window. The Projects are the subjects you are undertaking throughout your course.

10 10 P age When you have selected the correct Project, click on Save Booking. If your booking is successful, the computer will tell you so. It will also tell you if the booking is unsuccessful and the reason in red (see panels on next page). Note the green date you selected has changed to red and yellow.

11 11 P age If you do not understand the explanation for an unsuccessful booking in the red text, please contact the Tech Store.

12 12 P age To Bulk Book, select Bulk Booking back on this page.

13 13 P age You will be redirected to the Bulk Booking page. Select an Equipment Category and then a Sub-Category. This is done in the same way as you would book a single item. A list of items will appear in the left Available window. This does not, however mean all of these items are available to be booked. It is simply a list of items in that Sub-category. To select several items, left-click, hold and drag the cursor over the desired items. When the mouse button is released the selected items will be highlighted in blue.

14 14 P age To move the selected items into the Selected window, click on the multiple arrow-heads. The highlighted items will appear in the Selected window. To move any items back to the Available window, reverse the process. Select or type in the Start and End Date, then select Project in the same manner as you would do in Single Booking.

15 15 P age Click The Booking check results will appear. Items in red are already booked. Items in green are available to be booked.

16 16 P age If you want to book the items in green, click text are the items that have just been booked. The Booking check results will change to Booking Result: the items listed in green

17 17 P age To check any booking, click. This has can be done in Single or Bulk Booking mode.

18 18 P age The view will change to this with your name and a list of the items you have booked. To cancel an item, click on the small scissors icon on the left. You will be prompted to confirm the cancellation. If you have completed the cancellation, you will see this message.

19 19 P age To logout click.

20 20 P age When you have successfully logged out, you will be returned to the Log In page.