WATCH PARTS ORDERING MANUAL

Transcription

1 WATCH PARTS ORDERING MANUAL FOR DISTRIBUTORS OF GUESS, GC, NAUTICA, ECKO Mersey Manufacturers, Timex Group B.V. Rm , 8/F., Silvercord Tower I, 30 Canton Road, T.S.T., Kowloon, Hong Kong. P: F: Copyright 2003, Mersey Manufacturers, Timex Group B.V. All rights reserved. All information contained in this document is the property of Mersey Manufacturers, Timex Group B.V. The contents of this document are not to be disclosed by the recipients to third parties, neither allowed to be reproduced by or for third parties in any form or by any means, electronic nor mechnical, including photocopying, without prior written permission from Mersey.

2 Table of Contents 1. INTRODUCTION SYSTEM LOGIN HOME PAGE DISCUSSION CHANGE PASSWORD ORDERS PLACE ORDER MODIFY DRAFTED ORDER MODIFY PLACED ORDER MODIFY APPROVED ORDER VIEW ORDER DETAIL ISP CATALOG SYSTEM LOGOUT... 43

3 1. INTRODUCTION We have made changes to both the appearance and functions of the ordering system to make it clearer to understand, easier to use and more complete in the range of parts accessible. The screen shots below illustrate the new user interface. New / changes features: You may download a template of the Excel file format anytime to ensure your file will be loaded correctly Any items in one order must now be for just one shipping location. You can see the detailed status of orders placed You can see the prices of the parts as you order them Parts will now be added to the catalog as soon as the style ships for the first time. 2. SYSTEM LOGIN 1. Input Username and Password, Username is case insensitive, but Password is case sensitive. Mersey Manufacturers, Timex Group B.V. Page 3 of 43

4 3. HOME PAGE I. To see the news and information of Mersey Manufacturer Company 1. When login success, the Home page will display which will contains the news and Information of Mersey Manufacturer Company. 3.1 DISCUSSION I. To see the unread discussion 1. In the top menu bar, move the pointer to Profile -> the submenu of the Profile will appear -> click Pending Discussion in submenu -> the Pending Discussion Page will display. You can see the discussion topic and corresponding message, which send to you from other users within the system. Mersey Manufacturers, Timex Group B.V. Page 4 of 43

5 3.2 CHANGE PASSWORD I. To change your password in the Mersey System 1. Move the pointer to Profile -> the submenu of the Profile will appear -> click Change Password -> the Change Password Page will display. You can change your password value. Mersey Manufacturers, Timex Group B.V. Page 5 of 43

6 4. Orders 4.1 PLACE ORDER 1. In the top menu bar, move the pointer to Order -> the submenu of the Order will appear -> click New in submenu -> the Place Order Page will display. Mersey Manufacturers, Timex Group B.V. Page 6 of 43

7 2. Input and select the mandatory information marked with * This information must apply to the whole order. If you require parts to be shipped to different locations please place a separate order for each location. To import the order from excel: 3. To download our Excel Template, click Excel Template button to download the Excel Template file. Mersey Manufacturers, Timex Group B.V. Page 7 of 43

8 4. In the Excel Template, you require to input Order Reference # that will display in the CPO (order reference), the Style Number (Style #) and select the Category. Select the Priority and comments if necessary. Then save the file in your computer. 5. To upload your Excel Order, click Import From Excel button -> the file browser page will display. Notes that to enable the Browser Security Setting Initialize and Script Activex Controls not marked as safe 6. If there has any problem of the Order Line in your Excel Order, the error message will popup, you can select to skip those line only or skip all line in the whole excel file. Mersey Manufacturers, Timex Group B.V. Page 8 of 43

9 7. The Order line that does not have any problem will load into the Order Page automatically. To select the parts you want to order : 8. Click Add Item -> the Style Search Page will be popup. Mersey Manufacturers, Timex Group B.V. Page 9 of 43

10 9. Input the Style Number in full in the Style# box -> click Fetch Components. 10. All components available in the ISP Catalog under this Style will display. 11. Select one or more components by : click in the corresponding check box input the Quantity input the Priority Line Comments if necessary Click the Add button. To add all the selected parts to the order (shopping basket) Mersey Manufacturers, Timex Group B.V. Page 10 of 43

11 12. An order line will be created for each selected component and the line number (line #) will be generated automatically. 13. Repeat 3 ~ 6 to add parts from other styles. Mersey Manufacturers, Timex Group B.V. Page 11 of 43

12 14. To modify the Line Detail, Click Line Number (line#) -> Order Line Edit Page will display for the modification of line information. 15. To change the Component in of the selected Line, Click Search, the Style Search Page will be popup. Mersey Manufacturers, Timex Group B.V. Page 12 of 43

13 16. Input another Real Style Number in the Style# box -> click Fetch Components 17. All components available in the ISP Category under this Style will display. Mersey Manufacturers, Timex Group B.V. Page 13 of 43

14 18. Since one line is being edited just One component can be selected only, select the corresponding check box input the Quantity input the Priority Line Comments if necessary click the Add button. Mersey Manufacturers, Timex Group B.V. Page 14 of 43

15 19. The information of the selected component will load in the Order Line Edit Page. Mersey Manufacturers, Timex Group B.V. Page 15 of 43

16 20. Modify the Line Number, Quantity, Priority, Line Comments by re-input the corresponding information -> click Save button. Mersey Manufacturers, Timex Group B.V. Page 16 of 43

17 21. The Order Line Edit Page will be closed, the modified information of this Line will load in the Place Order Page automatically. Mersey Manufacturers, Timex Group B.V. Page 17 of 43

18 22. To Remove the specific Line(s), select check box(s) of the Line(s) -> Click Remove. 23. The selected Line(s) will be removed from the Page. Mersey Manufacturers, Timex Group B.V. Page 18 of 43

19 24. If you need to interrupt your ordering, or are not ready to confirm the order you may save a Draft copy of the Order, click Save As Draft button the message Order drafted with the CPO# (Order Reference) will display. for your reference, you can click the Print button to print the hard copy of this order. Mersey Manufacturers, Timex Group B.V. Page 19 of 43

20 25. If all parts are entered and you have checked the quantities are correct you may Place the Order, click Place Order button the message Order placed with the CPO# (Order Reference) will display. for your reference, you can click the Print button to print the hard copy of this order. Once the Order is placed, the Brand Manager will process this order. Mersey Manufacturers, Timex Group B.V. Page 20 of 43

21 4.2 MODIFY DRAFTED ORDER 1. Move the pointer to Order under top menu bar-> the submenu of the Order will appear -> click Draft in submenu -> the Drafted Order Search Page for the Drafted Order will display. Mersey Manufacturers, Timex Group B.V. Page 21 of 43

22 2. Input the search information to search out the desired Order e.g. CPO# (Order Reference), Order Created Date, etc -> Click Fetch Details button. 3. All Drafted Order that satisfied the search criteria will display on the Search Result List. Mersey Manufacturers, Timex Group B.V. Page 22 of 43

23 4. Select the Drafted Order to modify, by Click the corresponding CPO# -> the Order Detail Page of this order will display. 5. To Add Item of the Drafted Order, refer to ~ To Modify Line Detail of the Drafted Order, refer to ~ To Remove the specific Line(s) of the Drafted Order, refer to ~ To save Drafted Order, refer to To Place the Drafted Order, refer to Mersey Manufacturers, Timex Group B.V. Page 23 of 43

24 4.3 MODIFY PLACED ORDER Once the order is placed, you cannot modify it through the Draft order page. But you can modify it through the Edit order page. 1. Move the pointer to Order under top menu bar-> the submenu of the Order will appear -> click Edit in submenu -> the Placed Order Search Page for the Placed Order will display. Mersey Manufacturers, Timex Group B.V. Page 24 of 43

25 2. Input the search information to search out the desired Order e.g. CPO# (Order Reference), Order Created Date, etc -> Click Fetch Details button. 3. All Placed Order that satisfied the search criteria will display on the Search Result List. Mersey Manufacturers, Timex Group B.V. Page 25 of 43

26 4. Select the Placed Order to modify, by Click the corresponding CPO# -> the Order Detail Page of this order will display. 5. To Add Item of the Placed Order, refer to ~ To Modify Line Detail of the Placed Order, refer to ~ To Remove the specific Line(s) of the Placed Order, refer to ~ To save Placed Order, click Modify CPO button, the message CPO Updated with the corresponding CPO (Order reference) will display. Mersey Manufacturers, Timex Group B.V. Page 26 of 43

27 Mersey Manufacturers, Timex Group B.V. Page 27 of 43

28 4.4 MODIFY APPROVED ORDER Once the Order is approved, you cannot modify it through the Edit order page. You can modify it through the Amend order page and you modification required the further approval process by the Mersey Brand Manager. You can check the status of the Order through the Order View Page at 4.7 1~4 1. Move the pointer to Order under top menu bar-> the submenu of the Order will appear -> click Amend Request in submenu -> the Approved Order Search Page for the Approved Order will display. Mersey Manufacturers, Timex Group B.V. Page 28 of 43

29 2. Input the search information to search out the desired Order e.g. CPO# (Order Reference), Order Created Date, etc -> Click Fetch Details button. 3. All Approved Order that satisfied the search criteria will display on the Search Result List. Mersey Manufacturers, Timex Group B.V. Page 29 of 43

30 4. Select the Approved Order to modify, by Click the corresponding CPO# -> the Order Detail Page of this order will display. Mersey Manufacturers, Timex Group B.V. Page 30 of 43

31 5. To Add Item of the Approved Order, refer to ~ To modify the Line Detail, Click Line Number (line#) -> Order Line Edit Page will display for the modification of line information. But you can modify the Quantity, Priority and Line Comments only. You cannot change the Component and Line No. once the Order is approved. Mersey Manufacturers, Timex Group B.V. Page 31 of 43

32 7. Modify the Line Number, Quantity, Priority, Line Comments by re-input the corresponding information -> click Save button. 8. The Order Line Edit Page will be closed, the modified information of this Line will load in the Approved Order Page automatically. 9. To Remove the specific Line(s) of the Approved Order, refer to ~ To save Approved Order, click Submit for Approval button, the message Request Amendment with the corresponding CPO (Order reference) will display. Once the order amendment request is sent, the Brand Manager will process this order to review this amendment. Mersey Manufacturers, Timex Group B.V. Page 32 of 43

33 11. Before the Brand Manger completed the approval process on your amendment request of this order, your modification does not reflect on this order. Also, you cannot amend the same CPO line when this CPO line is amended but did not approve or reject yet. Mersey Manufacturers, Timex Group B.V. Page 33 of 43

34 12. Once the Brand Manger completed the approval process on your amendment request of this order, your modification will reflect on this order. Mersey Manufacturers, Timex Group B.V. Page 34 of 43

35 4.5 VIEW ORDER DETAIL If you would like to know the Order status whether it is draft, new or approved, you can go to the Order View Page to retrieve all Order information as you want. 1. Move the pointer to Order under top menu bar-> the submenu of the Order will appear -> click CPO View in submenu -> the Order Search Page for all Order will display. Mersey Manufacturers, Timex Group B.V. Page 35 of 43

36 2. Input the search information to search out the desired Order e.g. CPO# (Order Reference), Order Created Date, etc -> Click Fetch Details button. 3. All order which satisfied the search criteria will display on the Search Result List. In the view, you can know the order status whether which is Draft, New or Approved. Mersey Manufacturers, Timex Group B.V. Page 36 of 43

37 4. To view the CPO Line information of the specific order -> Click the CPO# to popup another window to display all CPO Line information of the selected order. There has several status under the CPO Line namely Draft - order drafted, New - order placed, Approved order approved, WIP processing the approved order, Partially Shipped order partly shipped, All Shipped order fully shipped. Mersey Manufacturers, Timex Group B.V. Page 37 of 43

38 5. To view the Order detail of the CPO#, you can select more then one CPO# by check the corresponding check box -> Click Order Detail Report button. 6. The report will load into your IntelliView program. Mersey Manufacturers, Timex Group B.V. Page 38 of 43

39 5. ISP CATALOG I. To search the Style available to order, you can search it under the ISP Catalog 1. In the top menu bar, move the pointer to Catalog -> the submenu of the Catalog will appear -> click Report in submenu -> the ISP Catalog Page will display. Mersey Manufacturers, Timex Group B.V. Page 39 of 43

40 2. Select the Brand Name first -> select Project, Classification if necessary -> click Show Report button. 3. All Style that satisfied the search criteria will display on the ISP Catalog Page. Mersey Manufacturers, Timex Group B.V. Page 40 of 43

41 4. If you know the part of Style Number/exact Style Number, you can select the Brand Name first -> input the Part of Style Number plus * / whole Style Number-> click Show Report button. Mersey Manufacturers, Timex Group B.V. Page 41 of 43

42 5. All Style that satisfied the search criteria will display on the ISP Catalog Page. Mersey Manufacturers, Timex Group B.V. Page 42 of 43

43 6. SYSTEM LOGOUT I. After you placed, modified the order, you may leave the System. To leave the system, click Logout at the top of the screen -> when logout operation success -> the page will go back to login page -> now you can close your browser. Mersey Manufacturers, Timex Group B.V. Page 43 of 43